Aga Khan Foundation (AKF) KYRGYZ REPUBLIC Community Engagement and Social Accountability Grant To support the CASA1000 Community Support Project PROJECT OPERATIONS MANUAL APPROVED MARCH 14, 2019 1 ABBREVIATIONS AA Aiyl Aimak AK Aiyl Kenesh AKF Aga Khan Foundation AO Aiyl Okmotu ARIS Community Development and Investment Agency ARIS HO ARIS Head Office CB Capacity Building CBO Community‐Based Organization CDSO Community Development Support Officer CSP Community Support Project C‐VIA Corridor Village Investment Association DC Direct Contracting EA Environmental Assessment ED Executive Director EIA Environmental Impact Assessment EMP Environmental Management Plan FA Framework Agreement FMR Finance Management Report GoK Government of Kyrgyzstan IAS International Accounting Standards IDA International Development Association IP Aiyl Aimak Development Investment Plan LCS Least‐Cost Selection LDS Local/AA area development Strategy LSGB Local Self‐Government Body MIS Management Information System MP Sub‐project MPG Sub‐project Group M&E Monitoring and Evaluation NGO Non‐governmental Organization NKAS National Kyrgyz Accounting Standards OE Oblast Engineer PM&EG Participatory Monitoring and Evaluation Group POM Project Operations Manual PTL Power Transmission Line RFQ Request for Quotation SAW Statement of Accomplished Works SB Supervisory Board SS Single Source ToR Terms of Reference VIP Village Investment Project VIP‐3 Third Village Investment Project WA Withdrawal Application WB World Bank WG Working Group 2 GLOSSARY Aiyl Aimak is a local self‐government area. Aiyl Kenesh is a representative local self‐government body. Aiyl Okmotu is an executive local self‐government body. Village Head is an Aiyl Okmotu specialist/Aiyl Aimak village head. Repair/rehabilitation of a building is a complex of civil works, organizational and technical activities aimed at mitigating physical depreciation and obsolescence not associated with changes in the main technical and economic parameters of the building. Capital repair of a building is repair to regain its life span with replacement of structural elements and engineering systems, if needed, and improvement of operating performance. Reconstruction (extension, re‐equipping) is transformation of the space‐planning and structural solutions, technological and engineering equipment in functioning industrial and nonindustrial utilities, buildings, structures, which results in renewal of capital assets. Technical Supervision over construction is a part of a construction process including continuous Client’s control and supervision to ensure that construction and installation works, materials, goods, structures and equipment used in construction comply with standard technical documents and detailed design estimates, followed by inspection, acceptance, and record of accomplished works. Author Supervision is supervision over the compliance of construction and installation works with design solutions carried out by design institutes throughout the entire period of construction and acceptance of completed facilities for operation. Infrastructure project development entity authorized by local self‐government bodies is an entity responsible for control, development and implementation of the infrastructure project (sub‐project) upon an order of the head of the executive local self‐government. An official is a representative of the executive local self‐government body, who continuously or temporarily authorized to perform the functions of a representative of the authority, or perform organizational, administrative, or business functions in local self‐government bodies. Measure drawings are the drawings made during a building inspection to estimate the scope of works with calculation of the dimensions of the walls, doors, windows and other parts of the building (structure) subject to repair (rehabilitation). Detailed Design Estimates are the documents containing architectural and artistic, space‐planning, structural, technological, engineering, environmental, economic and other solutions, as well as the estimates for construction, site development and improvement. 3 Statement of Accomplished Works is the primary document certifying the completion of a certain scope of works or services. Commissioning Act is an entitling document certifying the commissioning of the facility. Statement of Tranches is a document confirming the compliance of the amount of financing with the scope of accomplished works. Deficiency Act is a document drawn up after inspecting the damages on the site. This document is the basis for rehabilitation and complete repair of facility. Participatory Monitoring and Evaluation Group (PM&EG) is a group of representatives authorized by the local community for monitoring of the progress and evaluating the achievement of the project outputs and outcome. Contractor is an individual/firm licensed to perform the relevant types of construction works and contracted by the Client. Hidden works are the works not subject to visual inspection or inspection after completion of construction and installation works. Corridor of Impact is the three kilometer corridor that pass along the center of the final transmission line route. At so date, according to estimate, there 37 villages in the corridor of impact with 87,500 of the population. Corridor‐Village Investment Association The legal entity established and registered in each AA for representatives of villages located in a specific AA. The C‐VIAs will represent and be accountable to the communities they represent. The head of the AO will be an active member of the C‐VIA in his/her respective AA, along with nominated representatives (two men, two women, 50 percent youth) from each corridor village. The C‐VIAs will carry out a number of representation, coordination, financial management, and procurement functions. They will ensure that community priorities are taken forward, act as the main point of liaison with ARIS and, depending on capability, manage sub‐grants for their villages. Local Development Strategy includes plans of local area development developed by local self‐government bodies. The priorities to be included in the LDS were determined within the CSP (including Youth Development Plans – see below). Project Coordination Committee is established and supported during the whole Project implementation period to ensure the effective coordination with CSP CASA‐1000 and other partners. The Committee includes representatives from National Electricity Grid of Kyrgyzstan (NEGK), Ministry of Finances, ARIS, State Agency for local self‐government and interethnic relations (SALSGIR), AKF, Oshelectro and Jalalelectro. The committee will operate under SALSGIR/ARIS direction. The meetings will be held on semi‐annual basis. Subproject includes social and economic infrastructure/activities/assets implemented/procured within CSP sub‐ grants. Young Accountants are young women and men (ages 18‐28) in target villages, selected to receive basic bookkeeping course(s) and have skills to support accounting functions of the C‐VIAs. Youth Development Plans specifically address the needs and challenges of young people, and identify youth‐ specific opportunities and strategies to enhance the voice and agency of young people, improve access to 4 services, cultivate employable skills, and generate opportunities for local employment and income. Youth facilitators work with youth Initiative groups in developing the Youth Development Plans that will be included in the process of planning the Project/Local Development Strategy. Youth Facilitators are young women and men (ages 18‐28) in target villages trained as community mobilizers to who will take a leadership role in community mobilization and represent youth interests in project processes. Community reporters are young reporter selected to monitoring the process of decision‐making and implementation within CSP and promote mechanisms of social accountability; The reporters will assist in introducing annual community scorecards and social audits; use technological tools for collecting and disseminating the information (50% women, 2 women and 2 men in each target village). 5 Abbreviations ............................................................................................................................................... 2 Glossary ........................................................................................................................................................ 3 Chapter 1 ...................................................................................................................................................... 8 1.1 Introduction ...................................................................................................................................................... 8 1.2 Overview of CSP Component 1 ......................................................................................................................... 8 1.3 Overview of CSP Component 2 ......................................................................................................................... 9 1.4 Overview of the Community Engagement and Social Accountability Project ................................................ 10 1.5 Structure of the Operational Manual ............................................................................................................. 10 1.6 How to use this Project Operations Manual (POM) ......................................................................................