Bidding Document PNR South Long Haul Project Republic of the Philippines Department of Transportation Reference No: PB18-237-8 1 CHECKLIST OF REQUIREMENTS FOR THE TECHNICAL AND FINANCIAL PROPOSAL I. Class “A” Documents – Technical Proposal Submission Form (Use TPF1). 1. Bid Security (as described in BDS 15.1) (Use TPF10) 2. Consultant’s References; as described in ITB 10.2 (b) (i) (Use TPF2) 3. Methodology; as described in ITB 10.2 (b) (ii) (Use TPF4) 4. Work Plan; as described in ITB 10.2 (b) (iii) (Use TPF4) 5. Time Schedule; as described in ITB 10.2 (b) (iv) (Use TPF7 and TPF8) 6. Organizational Chart; as described in ITB 10.2 (b) (v) (Use TPF5 supported w/ an organizational chart 7. Comments and Suggestions; as described in ITB 10.2 (b) (vi) (Use TPF3) 8. List of Facilities requested by the Consultant; as described in ITB 10.2 (b) (vii) (Use TPF3) 9. Curriculum Vitae of each nominated Expert; as described in ITB 10.2 (b) (viii) (Use TPF6) 10. Omnibus Sworn Statement; as described in ITB 10.2 (c) (Use attached prescribed format in Section VII. Bidding Forms) Financial Proposal consisting of the following: 1. Financial Proposal Submission Form (Use FPF1). 2. Summary of Costs(Use FPF2). 3. All other applicable Financial Proposal Forms(FPF3 to FPF6). 2 TABLE OF CONTENTS Section I. Invitation to Bid 4 Section II. Instructions to Bidders 7 Section III. Bid Data Sheet 36 Section IV. General Conditions of Contract 52 Section V. Special Conditions of Contract 77 Section VI. Terms of Reference 82 Section VII. Bidding Form 101 Section VIII. Appendices 133 3 Section I. Invitation to Bid 4 Republic of the Philippines Department of Transportation Invitation to Bid for PNR South Long Haul Project 1. The Republic of the Philippines Department of Transportation, pursuant to the applicable executive agreements between the Government of the Philippines and the Government of the People’s Republic of China (GPH-GPRC Executive Agreements) intends to apply the sum of PhP14,393,505,005.08 being the Approved Budget for the Contract (ABC) to payments under the contract for the Project Management Consultancy of the Philippine National Railways South Long Haul Project (North South Railway Project). Bids received in excess of the ABC shall be automatically rejected at bid opening. 2. The Republic of the Philippines Department of Transportation now invites bids for Project Management Consultant (PMC) for PNR South Long Haul Project. Completion of the Works is required within approximately seven (7) years. Bidders should have completed a contract similar to the Project. The description of an eligible bidder is contained in the Bidding Documents, particularly, in Section II. Instructions to Bidders. 3. Bidding will be conducted through Limited Competitive Bidding procedures using non-discretionary “pass/fail” criterion as specified in the 2016 Revised Implementing Rules and Regulations (IRR) of Republic Act 9184 (RA 9184), otherwise known as the “Government Procurement Reform Act.”, as modified by GPH-GPRC Executive Agreements. 4. Bidders shortlisted by the Government of the People’s Republic of China may obtain further information from the Bids and Awards Committee VIII of the Procurement Service and inspect the Bidding Documents at the address given below from 8:00 A.M. to 6:00 P.M. 5. A complete set of Bidding Documents may be acquired by short listed bidders on August 8, 2018 from the address below upon payment of an applicable fee for the Bidding Documents, pursuant to the latest guidelines issued by the GPPB, in the amount of PhP75,000.00 It may also be downloaded free of charge from the website of the Philippine Government Electronic Procurement System (PhilGEPS) and the website of the Procuring Entity, provided that bidders shall pay the applicable fee for the Bidding Documents not later than the submission of their bids. 5 6. The Bids and Awards Committee VIII of the Procurement Service will hold a Pre-Bid Conference on August 15, 2018 at 10:00 A.M. at the address given below which shall be limited to the short lis 7. ted bidders. 8. Bids must be duly received by the BAC Secretariat at the address below on or before September 5, 2018 at 10:00 A.M. All bids must be accompanied by a bid security in any of the acceptable forms and in the amount stated in ITB Clause 15. Bid opening shall be immediately after the deadline of submission of bids at Procurement Service, PS Complex, RR Road, Cristobal Street, Paco, Manila. Bids will be opened in the presence of the bidders’ representatives who choose to attend at the address below. Late bids shall not be accepted. 9. The Republic of the Philippines Department of Transportation reserves the right to reject any and all bids, declare a failure of bidding, or not award the contract at any time prior to contract award in accordance with Section 41 of RA 9184 and its IRR, without thereby incurring any liability to the affected bidder or bidders. 10. For further information, please refer to: Bids and awards Committee VIII Procurement Service PS Complex, RR Road, Cristobal Street Paco, Manila Contact details: (632)354-1623 or (632)689-7750 Email add: [email protected] ENGR. JAIME M. NAVARRETE, JR. Chairperson 6 Section II. Instructions to Bidders TABLE OF CONTENT A. General ..................................................................................................................... 8 1. Introduction .................................................................................................................. 8 2. Conflict of Interest ........................................................................................................ 8 3. Corrupt, Fraudulent, Collusive, Coercive, and Obstructive Practices ........................... 10 4. Consultant’s Responsibilities ...................................................................................... 12 5. Origin of Associated Goods ........................................................................................ 14 6. Subcontracts ............................................................................................................... 14 B. Contents of Bidding Documents ............................................................................ 14 7. Pre-Bid Conference .................................................................................................... 14 8. Clarifications and Amendments to Bidding Documents ............................................... 15 C. Preparation of Bids ................................................................................................ 16 9. Language of Bids........................................................................................................ 16 10. Documents Comprising the Bid: Technical Proposal ................................................... 16 11. Documents Comprising the Bid: Financial Proposal .................................................... 19 12. Alternative Bids.......................................................................................................... 19 13. Bid Currencies ............................................................................................................ 20 14. Bid Validity ................................................................................................................ 20 15. Bid Security................................................................................................................ 20 16. Format and Signing of Bids ........................................................................................ 23 17. Sealing and Marking of Bids ....................................................................................... 23 D. Submission and Opening of Bids .......................................................................... 24 18. Deadline for Submission of Bids ................................................................................. 24 19. Late Bids .................................................................................................................... 24 20. Modification and Withdrawal of Bids ......................................................................... 24 E. Evaluation and Comparison of Bids ..................................................................... 25 21. Opening and Preliminary Examination of Bids............................................................ 25 22. Process to be Confidential........................................................................................... 26 23. Clarification of Bids ................................................................................................... 26 24. Bid Evaluation ............................................................................................................ 27 25. Evaluation of Technical Proposals .............................................................................. 27 26. Opening and Evaluation of Financial Proposals .......................................................... 28 27. Negotiations ............................................................................................................... 28 28. Post Qualification ....................................................................................................... 30 29. Reservation Clause ..................................................................................................... 31 F. Award of Contract ................................................................................................. 32 30. Contract Award .........................................................................................................