Regional District of Central Kootenay REGULAR BOARD MEETING Open Meeting Revised Date: Thursday, April 15, 2021 Time: 9:00 am Location: RDCK Remote Meeting The meeting is held remotely due to COVID-19 Directors will have the opportunity to participate in the meeting electronically. Proceedings are open to the public. Pages 1. CALL TO ORDER & WELCOME 1.1. TRADITIONAL LANDS ACKNOWLEDGEMENT STATEMENT We acknowledge and respect the indigenous peoples within whose traditional lands we are meeting today. 1.2. ADOPTION OF THE AGENDA RECOMMENDATION: (ALL VOTE) The agenda for the April 15, 2021 Regular Open Board meeting be adopted with the following amendments: • inclusion of Item 3.1.5 Central Resource Recovery Committee: minutes April 14, 2021; • inclusion of Item 3.2.3 Area A Economic Development Commission: minutes April 7, 2021; • inclusion of Item 8.2.4 Rosebud Lake: Planned Logging in the Community Watershed; and • with the addition of the addendum before circulation. 1.3. ADOPTION OF THE MINUTES 23 - 49 RECOMMENDATION: (ALL VOTE) The minutes from the March 18, 2021 Regular Open Board meeting be adopted as circulated. 1.4. DELEGATIONS 1.4.1. West Kootenay Boundary Community Investment Co-op 50 - 54 Tyler Rice Treasurer 1.4.2. Community Futures Central Kootenay 55 - 76 Andrea Wilkey Executive Director 2. BUSINESS ARISING OUT OF THE MINUTES 2.1. Director Davidoff: Area H and I Cell Service Infrastructure and Leasing Joint Service Feasibility Study Board Meeting - January 21, 2021 RES 65/21 That the following recommendation BE REFERRED to the February 18, 2021 Board meeting: That the Board approve up to $30,000 in the 2021 Financial Plan from the S106 Feasibility Study Reserve to hire a consultant to determine requirements and a proposed scope for the RDCK to assist telecommunications service providers in expanding cellular service in Electoral Areas I and H. Board Meeting - February 18, 2021 RES96/21 That the following recommendation BE REFERRED to the March 18, 2021 Board meeting: That the Board approve up to $30,000 in the 2021 Financial Plan from the S106 Feasibility Study Reserve to hire a consultant to determine requirements and a proposed scope for the RDCK to assist telecommunications service providers in expanding cellular service in Electoral Areas I and H. Board Meeting - March 18, 2021 RES 197/21 That the following recommendation BE REFERRED to the April 15, 2021 Board meeting: That the Board approve up to $30,000 in the 2021 Financial Plan 2 from the S106 Feasibility Study Reserve to hire a consultant to determine requirements and a proposed scope for the RDCK to assist telecommunications service providers in expanding cellular service in Electoral Areas I and H. RECOMMENDATION: (ALL VOTE WGT) That the Board approve up to $30,000 in the 2021 Financial Plan from the S106 Feasibility Study Reserve to hire a consultant to determine requirements and a proposed scope for the RDCK to assist telecommunications service providers in expanding cellular service in Electoral Areas I and H. 2.2. For Information: RDCK's Comments - AKBLG's meeting with Ministry of 77 - 78 Forests, Lands, Natural Resource Operations and Rural Development 3. COMMITTEES & COMMISSIONS 3.1. FOR INFORMATION 3.1.1. Nelson and District Recreation Commission No. 5: minutes March 79 - 81 10, 2021 3.1.2. All Recreation Committee: minutes March 31, 2021 82 - 91 3.1.3. Creston Valley Services Committee: minutes April 1, 2021 92 - 94 3.1.4. Castlegar and District Recreation Commission: minutes April 6, 95 - 101 2021 3.1.5. Central Resource Recovery Committee: minutes April 14, 2021 102 - 103 3.2. WITH RECOMMENDATIONS 3.2.1. Community Sustainable Living Advisory Committee: minutes April 104 - 108 13, 2021 RECOMMENDATION: (ALL VOTE WGT) That Resolution 594/19, being the allocation of $19,000 in funds from Climate Action Revenue Incentive Program (CARIP) funds Service S100 General Administration to provide Step 1 rebates for BC Hydro service area residents BE RESCINDED because rebates are being provided by BC Hydro; AND FURTHER, that Resolution 296/20, being the allocation of $24,747.23 in funds from the Climate Action Revenue Incentive Program (CARIP) General Administration Service S100 to the 3 Community Energy Association (CEA) to support developing updated Strategic Community Energy and Emissions Plans (SCEEP) for Salmo, Nakusp and Creston BE RESCINDED because matching contribution was not received. RECOMMENDATION: (PO WGT) That the Community Sustainable Living Advisory Committee take no further action at this time on the following recommendation: 845/20 That the Community Sustainable Living Advisory Committee Chair, RDCK Board Chair and senior staff approach the new Minister of Forests, Lands, Natural Resource Operations & Rural Development to ask what emerging direction may be coming which would assist the RDCK in further investigating bioenergy projects which would align with provincial objectives of maximizing fiber utilization and reducing forest fuel loading; AND FURTHER to make a similar outreach to Forest Enhancement Society BC. RECOMMENDATION: (ALL VOTE) That the Board and staff review the draft Central Kootenay Interim Food Security Action Plan and provide their recommendations by May 11, 2021. RECOMMENDATION: (ALL VOTE) That the Board direct staff to investigate distribution of Climate Action Revenue Incentive Program (CARIP) funds between Community Sustainable Living Advisory Committee (CSLAC) and Board, and bring results to CSLAC for consideration, and bring a recommendation for a 2021 financial plan amendment. RECOMMENDATION: (ALL VOTE) That Board direct staff to complete an internal assessment, prior to requesting a Service Case Analysis, to understand if a Contribution Service for food and agriculture is possible. 3.2.2. Joint Resource Recovery Committee: minutes April 14, 2021 109 - 113 RECOMMENDATION: (ALL VOTE WGT) That the Board approve the RDCK extend the service agreement with Frazer Excavation for wood reduction services for the period of April 16, 2021 to March 31, 2022, under the same terms and 4 conditions of the current Agreement, and that the Chair and Corporate Officer be authorized to sign the necessary documents; AND FURTHER that the Board direct staff to initiate a procurement process before November 1, 2021 for wood reduction services to begin on April 1, 2022, for a three year period with two options for one year extensions. RECOMMENDATION: (ALL VOTE WGT) That the Resolution 13/21 passed at January 21, 2021 Open Board meeting be amended by replacing the word “proponent” with the word “proponent(s)” and that the amended resolution reads: That the Board direct staff to prepare a Negotiated Request for Proposal for the Central Landfill and Creston Landfill Composting Facilities and undertake the procurement and negotiation with the proponent(s) that offers the highest value to the RDCK which meets all required scope for less than $3,241,992 plus GST; AND FURTHER that costs are apportioned from Service S186 East Resource Recovery and Service S187 Central Resource Recovery; AND FURTHER that the Chair and Corporate Officer be authorized to sign the necessary documents to a maximum value of $3,241,992 with the highest ranked proponent(s) following negotiation. RECOMMENDATION: (ALL VOTE) That the Board direct staff to issue the Draft RDCK Resource Recovery Plan, dated April 9, 2021, prepared by MWA Environmental Consultants Ltd. and Carey McIver and Associates Ltd. for public consultation in May 2021. 3.2.3. Area A Economic Development Commission: minutes April 7, 2021 114 - 123 The recommendation from the Commission regarding the resignation of Mark Romano has been addressed in Item 3.3.1 RECOMMENDATION: (ALL VOTE WGT) That the Board approve the payment of the following grants from the Area A Economic Development Commission S108 2021 budget: East Shore Trail and Bike Association $10,000 3.3. MEMBERSHIP/APPOINTMENTS 5 3.3.1. Area A: Economic Development Commission RECOMMENDATION: (ALL VOTE) That the Board send a letter to outgoing member Mark Romano thanking him for his service to the Area A Economic Development Commission. 3.3.2. Recreation Commission No. 9 (Area A) RECOMMENDATION: (ALL VOTE) That the Board appoint the following individual to the Recreation Commission No. 9 for a term to end December 31, 2022: Vivienne Rabb 3.3.3. Area D: Advisory Planning Commission RECOMMENDATION: (ALL VOTE) That the Board send a letter to outgoing member Mark Elder thanking him for his service to the Area D Advisory Planning Commission. 3.3.4. Winlaw Regional and Nature Park Commission RECOMMENDATION: (ALL VOTE) That the Board send a letter to outgoing member Dustin Thiele thanking him for his service to the Winlaw Regional and Nature Park Commission. 3.3.5. For Information: West Kootenay Transit (RDKB) 124 3.4. DIRECTORS' REPORTS Each Director will be given the opportunity to provide a brief summary of the work they have been doing within their communities. 3.4.1. Director Jackman: Timber Supply Area and Columbia Basin 125 Regional Advisory Committee 3.4.2. Director Wall: Creston Creative Combine 126 3.4.3. Director Casemore: Columbia Kootenay Cultural Alliance 127 6 3.4.4. Director Faust: Columbia River Treaty 128 - 136 3.4.5. Director Davidoff: Castlegar and District Chamber of Commerce 137 3.4.6. Director Smith: Castlegar and District Chamber of Commerce 138 - 140 3.4.7. Director Hewat: Federation of Canadian Municipalities 141 - 149 RECOMMENDATION: (ALL VOTE) That the Board endorse Director Suzan Hewat to apply to the FCM Standing Committees