YELLOWHEAD COUNTY COUNCIL MEETING AGENDA Tuesday, September 22, 2020 9:30 AM Our Mission Statement Building a better community for present and future generations. Vision Statement Recognized as a place of choice for those who want to be where great things happen. Page 1 of 60 COUNCIL MEETING AGENDA COUNCIL CHAMBERS YELLOWHEAD COUNTY ADMINISTRATION BUILDING, EDSON, ALBERTA SEPTEMBER 22, 2020 Page 1.0 AGENDA 1.01 Adoption of Agenda That Council for Yellowhead County adopts the September 22, 2020 Council Agenda as presented. 2.0 MINUTES 2.01 Adoption of Council Meeting Minutes 5 - 10 That Council for Yellowhead County adopts the August 25, 2020 Council Meeting minutes as presented. 3.0 CHIEF ADMINISTRATIVE OFFICER 3.01 Big Horn Mine - Impact Assessement 11 - 16 Administration recommends that Council endorse the attached letter to be sent to Federal Environment Minister Wilkinson. 3.02 Municipal Stimulus Program 17 Administration recommends that Council ratifies the three projects Yellowhead County wishes to submit under the MSP program being a replacement salt/sand shed for Edson and Wildwood for approximately $1.2 million and a Live Fire burn room for $100,000 and furthermore that Council supports the County entering into the Municipal Stimulus Program agreement with the Province. 4.0 COMMUNITY SERVICES 4.01 Letter regarding Family Resource Networks 18 - 20 That Yellowhead County Council submit the attached letter to the Minister of Children's Services, cc'ing local Yellowhead County Council Meeting Agenda September 22, 2020 Page 2 of 60 MLA's, Community and Social Supports Ministry, and the ADM responsible for Family Resource Networks. 4.02 Pembina Agricultural & Recreation Society (PARS) 21 - 25 Funding Model Update That Yellowhead County Council approves the one time bridging payment to the Pembina Agricultural & Recreation Society in the amount of $31,652.67 by a transfer from the Recreation Grant budget. 5.0 INFRASTRUCTURE SERVICES 6.0 PROTECTIVE SERVICES 7.0 CORPORATE AND PLANNING SERVICES 7.01 Reserve Bids for the 2020 Property Tax Auction 26 - 27 Administration recommends hat Council for Yellowhead County adopt the reserve bids and sale conditions as presented for the 2020 property tax auction. 7.02 2020 Property Tax Auction 28 That Council for Yellowhead County set the 2020 Property Tax Auction date as November 26, 2020 to commence at 10:00 am local time at the Edson Administration Building. 7.03 August Financial Report 29 - 51 That Council for Yellowhead County adopts the August Financial Report for information purposes. 8.0 GENERAL ADMINISTRATION 8.01 Follow Up Action List 52 That Council for Yellowhead County accepts the Follow Up Action List as presented for information purposes. 8.02 Capital Projects Status List 53 - 55 That Council for Yellowhead County accept the August 31, 2020 Capital Project Status List as presented for information purposes. Yellowhead County Council Meeting Agenda September 22, 2020 Page 3 of 60 8.03 Council Schedule 56 - 58 That Council for Yellowhead County accept the Council Schedule as presented for information purposes. 8.04 Council Information Package 59 - 60 That Council for Yellowhead County accept the Council Information Package for August 27 and September 10, 2020 previously submitted for information purposes. 9.0 CLOSED SESSION 10.0 ADJOURNMENT 10.01 Adjournment of Council Meeting That Council for Yellowhead County adjourn the September 22, 2020 Council Meeting. Yellowhead County Council Meeting Agenda September 22, 2020 Page 4 of 60 Council Meeting Minutes August 25, 2020 MINUTES Yellowhead County Council held a Council Meeting on August 25, 2020 commencing at 9:30 AM in the Council Chambers, at the Yellowhead County Administration Building in Edson, Alberta. COUNCILLORS PRESENT: Jim Eglinski, Mayor Anthony Giezen, Councillor Division 2 - Wildwood and Area Penny Lowe, Councillor Division 3 - Niton Junction and Carrot Creek Areas David Russell, Councillor Division 4 - Peers/Rosevear/Shiningbank Areas Shawn Berry, Councillor Division 5 - Wolf Creek/Pinedale Areas Wade Williams, Councillor Division 6 - Edson and Area Dawn Mitchell, Councillor Division 7 - Edson West Area Lavone Olson, Councillor Division 8 - Hinton, Cadomin/Robb Areas COUNCILLORS ABSENT: Sandra Cherniawsky, Deputy Mayor / Councillor Division 1 - Evansburg and Area ADMINISTRATION PRESENT: Jack Ramme, Chief Administrative Officer Albert Bahri, Director of Protective Services Barb Lyons, Director of Corporate and Planning Services Christopher Read, Director of Community Services Don O'Quinn, Director of Infrastructure Services Stefan Felsing, Communications Coordinator Sherry Wassing, CAO Administrative Assistant Mayor Eglinski called the meeting to order at 9:30 AM. 1 AGENDA 1.1 Adoption of Agenda RES 228-08-25-20 MOVED BY Councillor Russell that Council for Yellowhead County adopts the August 25, 2020 Council Agenda as presented. CARRIED UNANIMOUSLY 2 MINUTES 2.1 Adoption of Council Meeting Minutes RES 229-08-25-20 MOVED BY Councillor Williams that Council for Yellowhead County adopts the July 28, 2020 Council Meeting minutes as presented. CARRIED UNANIMOUSLY 2.2 Adoption of Governance and Priorities Meeting Minutes RES 230-08-25-20 MOVED BY Councillor Olson that Council for Yellowhead County adopts the August 18, 2020 Governance and Priorities Meeting Minutes as presented. CARRIED UNANIMOUSLY Page 1 of 6 Page 5 of 60 Council Meeting Minutes August 25, 2020 3 CHIEF ADMINISTRATIVE OFFICER 3.1 Council Meeting Cancellation RFD - 1436 As a policy driven organization, we are seeing less and less items requiring Council direction. With the Covid pandemic still ongoing, and the summer project season coming to a conclusion, we are not seeing many items that require Council attention. As such, Administration is recommending that Council cancel their September 8th Council meeting. RES 231-08-25-20 MOVED BY Councillor Berry that Council for Yellowhead County cancel the Council meeting scheduled for September 8th, 2020 CARRIED UNANIMOUSLY 4 COMMUNITY SERVICES 4.1 Bylaw for Municipal Historic Resource Designation - All Saints Anglican Church RFD - 1431 On March 10, 2020, Yellowhead County Council approved the application for Municipal Historic Resource Designation from the Beaver Meadow & District Agricultural Society, property owners of the All Saints Anglican Church; a rural church built in 1926 near Hattonford. The Notice of Intention to designate the property was sent by Council to the property owners with a 60-day waiting period, wherein the property owners have time to deliberate the designation. This is sent as per the requirements under Section 26 of the Historical Resources Act, and as outlined in Section 8 or our Municipal Heritage Management Plan. Given the 60-days waiting period has elapsed, and the deliberation is complete with no objection voiced, Council may now pass a bylaw declaring the site a Municipal Historic Resource pursuant to the Historic Resources Act. If passed, the Bylaw will be registered with land titles against the designated property, and a certified copy of the bylaw will be served on the registered owner(s). The attached Bylaw includes: The Statement of significance of the historic resource, including a description of the historic place and its heritage value; a listing of the Character Defining Elements of the building, which determine the elements that would be protected through the designation and applicable for provincial funding for maintenance and/or repair; and, pictures of the exterior and interior of the building. At the property owners and Council's discretion, the site would then be listed on the Alberta Register of Historic Places. For more information on the Municipal Heritage Designation Process, please see the attached excerpt from the Yellowhead County Municipal Heritage Management Plan. RES 232-08-25-20 MOVED BY Councillor Lowe that Council for Yellowhead County give first reading to Bylaw 17.20 for Municipal Historic Resource Designation on the All Saints Anglican Church. CARRIED UNANIMOUSLY RES 233-08-25-20 MOVED BY Councillor Giezen that Council for Yellowhead County give second reading to Bylaw 17.20 for Municipal Historic Resource Designation on the All Saints Anglican Church. CARRIED UNANIMOUSLY RES 234-08-25-20 MOVED BY Councillor Russell that Council for Yellowhead County move to third reading for Bylaw 17.20 for Municipal Historic Resource Designation on the All Saints Anglican Church. CARRIED UNANIMOUSLY RES 235-08-25-20 MOVED BY Councillor Berry that Council for Yellowhead County give third reading to Bylaw 17.20 for Municipal Historic Resource Designation on the All Saints Anglican Church. CARRIED UNANIMOUSLY Page 2 of 6 Page 6 of 60 Council Meeting Minutes August 25, 2020 4.2 Revised Bylaw for the Evansburg Cemetery RFD - 1432 On July 28, 2020 administration brought forward revised Bylaw No. 14.20 for the improvement, maintenance, management, control and operation of the Evansburg Cemetery. Council proceeded with first reading of the Bylaw, and postponed the second and third reading of the Bylaw to allow for public input. Since that time no feedback has been given to administration in regards to the changes the new Bylaw would introduce. Again, the new Bylaw clarifies Yellowhead County's ability to manage and control the cause of maintenance issues; seeking to mitigate them through the use of clear guidelines. Changes in the new Bylaw include: • Citing the Alberta Cemeteries Act where appropriate • Requirement of a burial vault or liner for full burials • Allowing for cremation urns to be added to a full burial plot after the original interment • Establishing a designated quadrant for cremation urn burial • Restriction of grave covers in the cemetery and removal of any in deferred condition • Restriction of decorations in the cemetery to eliminate easily broken items (glass, china, earthen materials) as well as decorations or designs placed on the grave beyond a five day funeral period, and • Establishing a limit to maintenance done by Yellowhead County on plots where the owner cannot be located This Bylaw would repeal Bylaw No. 21.03 attached for information purposes.