Wilmette Park District Regular Meeting Board of Park Commissioners Monday, August 12, 2019 7:30 pm - Village Hall Council Chambers I. Regular Meeting of the Board of Park Commissioners Called to Order A. Roll Call II. Approval of Minutes A. July 8, 2019 – Regular Meeting III. Communications and Correspondence A. Various – See Attached IV. Recognition of Visitors V. Approval of Voucher List VI. Executive Director’s Report VII. Committee Reports A. Lakefront Committee B. Parks & Recreation Committee i. Consideration of Canal Shores Request for Landscape Improvements C. Golf Operations Committee D. Financial Planning & Policy Committee VIII. Unfinished Business A. Storm Water Update IX. New Business X. Adjourn to Closed Session A. Discussion of minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of minutes, in accordance with Section 2(c)21 of the Open Meetings Act XI. Reconvene Regular Board Meeting XII. Adjournment If you are a person with a disability and need special accommodations to participate in and/or attend a Wilmette Park District meeting, please notify the Director’s Office at 847-256-6100. Revised: 8/9/2019 1:43 PM 1 Wilmette Park District Policy for Public Comment The Board of Park Commissioners, in its regular or special meetings, is a deliberative body assembled to make decisions on new and pending matters affecting the District. Park Board and Committee meetings are meetings held in public, not a public meeting. The Board invites both oral and written communications from its residents. To facilitate the conduct of Board/Committee meetings, the following procedures will be followed: 1. A section of each regular meeting is set aside for public comment and will be noted on the agenda as “Recognition of Visitors.” 2. During the “Recognition of Visitors” agenda item, audience members should raise their hands and be recognized by the President/Chairperson prior to speaking. 3. When recognized by the President/Chairperson, each audience member should identify themselves and limit speaking to no more than three (3) minutes, unless additional time is granted by the President/Chairperson. 4. Questions are to be directed to the entire Board/Committee. 5. Park Board members may, by addressing the President/Chairperson, interrupt a presenter to obtain clarification and/or further information. 6. A Board/Committee meeting is not a forum for complaints against individual employees. Such matters are handled by directly contacting the Executive Director. Complaints against the Executive Director should be handled by directly contacting the President of the Board of Park Commissioners. 7. During presentation and discussion of agenda items, the President/Chairperson will not recognize speakers in the audience unless the Board/Committee desires additional information from an audience member. 8. When addressing the Board/Committee, all persons permitted to speak shall confine their remarks to the matter at hand and avoid personal remarks, the impugning of motives, and merely contentious statements. If any person indulges in such remarks or otherwise engages in conduct injurious to the civil discourse of the Board/Committee and the meeting, the President/Chairperson may immediately terminate the opportunity to speak. This decision is at the discretion of the President/Chairperson or upon the affirmative vote of two-thirds (2/3) of the park board commissioners present. 9. Any person, except a member of the Board, who engages in disorderly conduct during a meeting, may be ejected from the meeting upon motion passed by a majority of the Board present. Approved July 9, 2018 2 Calendar of Events August/September 2019 Date Time Event Location August 3 1:00p DJ on Deck Centennial Pool August 4 4:00p Sounds of Summer - Nine Worlds Ensemble Mallinckrodt Park August 7 12:30p Sounds of Summer - Sarah Hayne Lane Mallinckrodt Park August 8-9 All Day Arts in the Parks Camp Art Show CRC August 9 8:00p Sounds of Summer - Good Clean Fun Wallace Bowl August 10 1:00p DJ on Deck Centennial Pool August 10 8:00p Sounds of Summer - Brass from the Past Wallace Bowl August 10 7:30p Gillson Beach Campout Gillson Beach August 14 6-8:30p NSSRA Summer Bash Glenview August 26 11:00a IAPD Summer Golf Tour Batavia September 3-29 Varies Sizzlin' September Centennial Pool September 7 All Day "Elf The Musical Jr." Auditions CRC Septebmer 7 2-3p Dance Team Audtions CRC September 7 12-2p CFA Arts Tour CRC September 7 9a-1p Community Garage Sale Centennial September 8 1-2p International Grandparents Day Art Workshop CRC September 13 2:00p Coneflower Classic Golf September 13 8:30a NSSRA SWING Golf Outing Highland Park September 13 5-7p Mother Son Night CRC September 15 5:00a North Shore Triathlon Gillson Beach September 18 11a IAPD Summer Golf Tour Glenview September 20 6:30p Family Art Night CRC September 21 9:00a Shred Event Mallinckrodt September 28 10a-2p Worldwide Day of Play Vattmann Park September 29 All Day "How I Became a Pirate" Auditions CRC 3 ACTION LIST August 12, 2019 – Regular Meeting Board of Park Commissioners Agenda No. ACTION I. Regular Meeting of the Board of Park Commissioners called to order II.(A) Move to approve the minutes of the July 8, 2019 Regular Meeting V. Move to approve the Voucher List in the amount of $1,633,338.47 a copy of which is to be attached to and become a permanent part of the minutes of this meeting VII.(B).(i) Move to approve a recommendation to direct staff to forward the Canal Shores landscape request to the Metropolitan Water Reclamation District X. Move to adjourn to Closed Session to discuss minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes in accordance with Section 2(c)(21) of the Open Meetings Act. XII. Move to adjourn Regular Board Meeting. 4 WILMETTE PARK DISTRICT Minutes of Regular Meeting of the Board of Park Commissioners Monday, July 8, 2019 Village Hall Council Chambers Attendees Present Commissioners: President Amy Wolfe, Vice President Gordon Anderson, Bryan Abbott, Cecilia Clarke, Julia Goebel, Mike Murdock, Todd Shissler Secretary/Executive Director Steve Wilson Staff: Steve Holloway, Jerry Ulrich, Emily Guynn, Libby Baker Attendees Absent None I. Meeting Called to Order The meeting was called to order at 7:30 p.m. A. Roll call taken II. Approval of Minutes A. June 10, 2019 Regular Meeting Commissioner Murdock moved and Commissioner Shissler seconded a motion to approve the minutes for the June 10, 2019 Regular Meeting. Commissioner Goebel noted under “Committee Reports” that she provided the golf report. Commissioner Abbott commented regarding his statement on the bottom of Page 3 of 7, that he would be ok with putting a tank under the ball field, and does not really want to lose a ballfield. By a roll call vote, voting Yes: Commissioners: Abbott, Shissler, Clarke, Goebel, Anderson, Wolfe; voting No: None, Abstain: Murdock. Absent: None; motion carried. The minutes were approved as amended. III. Communications and Correspondence President Wolfe stated no correspondence was included in the packet. Director Wilson reported he received an email today with a petition supporting Alternate 2 at Thornwood Park that was presented last month. IV. Recognition of Visitors The Attendance Sheet will become part of the permanent record. Kathy Sullivan, 1225 Colgate St., – read statement and the petition from the Colgate St. Neighborhood Association, regarding their wishes for Thornwood Page 1 of 8 5 Board of Park Commissioners Minutes July 8, 2019 Park. Top priorities include saving trees, returning the park to its original function, and no new amenities - no sled hill, no toilets. They would also like the park returned to its original function as soon as possible. Larry Mages, 216 Linden, Wilmette – as the Director of Canal Shores, he thanked the Board for their support. In regards to the request for an amendment to the MWRD lease, he asked for two minor additional requests, the ability to allow alcohol at special events, and for Director Wilson to negotiate a sublease amendment with Canal Shore. V. Approval of Voucher List Commissioner Goebel moved and Commissioner Murdock seconded a motion to approve the Voucher List in the amount of $3,620,594.17 a copy of which is to be attached to and become a permanent part of the minutes of this meeting. By a roll call vote, voting Yes: Commissioners: Abbott, Murdock, Shissler, Clarke, Goebel, Anderson, Wolfe; voting No: None. Absent: None; motion carried. VI. Executive Director’s Report Director Wilson reported on the following topics: July 3rd started with a reimagined running event. The course was changed to a 5K, swag bags were improved, and food and beverages were added. More than 300 people participated and staff received positive feedback. Afternoon events were successful and ran smoothly. Village staff, Pace Bus, and staff were recognized and thanked. Commented on the items on the agenda up for consideration. President Wolfe and Commissioner Murdock thanked staff for the July 3rd event. VII. Committee Reports A. Lakefront Committee: Commissioner Abbott reported on the following topics: The Lakefront Committee met July 1 Project is now complete Staff is considering tweaks to the project to help improve function Langdon is closed and the Committee recommended that staff send out an RFP for a shoreline erosion consultant to identify options for controlling the erosion. Discussed possible future projects that were identified in in a previous survey such as road repairs, storm sewers, a landscape plan, bike lanes, and picnic shelter. The Committee will consider what the District can afford and encourages public comment. Ouilmette Foundation hosted an open water swim with 64 swimmers Correspondence was received complimenting staff.