Australian Mensa Inc. Actions Still In Effect June 2019 Document control Version Remarks 2012-12 Initial version created from existing documents as a skeleton. 2016-02 Resolutions from past NatCom meetings and mail votes incorporated, when still in effect. 2016-04 Reviewed 2016-10 Initial version approved by NatCom for publishing 2016-12 Policies incorporated within main text. – First Published Version 2017-1 Added position descriptions for NatCom Incorporated Social media policy 2017-4 Removed acceptance of Code of Conduct as condition of renewing/joining 2017-11 Incorporation of Minutes of NatCom meeting in Oct 2017 2018-1 Correction to Job description for Ombudsman 2018-2 Updates reflect changes to SO introduced in Dec 2017, some minor spelling and grammar corrections, Discontinuation of LEAP, book prizes, additional royalty agreements signed.. 2018-7 Incorporates Natcom decisions at April 2018 meeting and on-line 2018-12 Incorporates Natcom meeting in Nov 2018 and online decisions 2019-02 Revision of Position descriptions and generalisation from Name to positions in Social Media policy 2019-07 Revised and updated prior to handover to new Chair, in July 2019 Table of Contents Introduction ........................................................................................................................... 1 Acronyms .......................................................................................................................... 1 References ........................................................................................................................ 1 The Organisation .................................................................................................................. 2 Purposes of the association ............................................................................................... 2 Membership of the organisation......................................................................................... 2 Officers ................................................................................................................................. 3 The Voting officers............................................................................................................. 3 Elected officers .................................................................................................................. 5 Non voting officers ............................................................................................................. 5 Proctors ............................................................................................................................. 6 Committees ........................................................................................................................... 7 State based committees .................................................................................................... 7 Finance Committee ........................................................................................................... 7 Richard Johns Research Committee ................................................................................. 8 Meetings ............................................................................................................................... 9 Elections ............................................................................................................................. 10 International meetings ..................................................................................................... 11 LEAP Participants ........................................................................................................... 11 Other international Meetings ............................................................................................ 12 Strategic Plan ..................................................................................................................... 14 Policies ............................................................................................................................... 15 Financial matters ................................................................................................................. 17 Audited financials ............................................................................................................ 17 Budget ............................................................................................................................. 17 Investments ..................................................................................................................... 17 Professional Appointments .............................................................................................. 17 Expense reimbursement .................................................................................................. 18 State Budgets .................................................................................................................. 18 Banking ........................................................................................................................... 18 Tax Status ........................................................................................................................... 19 Awards, Prizes, Grants ....................................................................................................... 20 Volunteer recognition ....................................................................................................... 20 Book prizes ..................................................................................................................... 20 Richard Johns Research Grant ....................................................................................... 21 Bull Bequest Grants ......................................................................................................... 21 Gifted Student Grants ...................................................................................................... 21 Membership, Testing and Fees ........................................................................................... 23 Membership fees ............................................................................................................. 23 Testing fees ..................................................................................................................... 23 Supervised test ................................................................................................................ 24 Publications ........................................................................................................................ 25 Tableaus ......................................................................................................................... 25 Newsletters ..................................................................................................................... 25 Name and logo.................................................................................................................... 26 Approved usage .............................................................................................................. 26 ASIEs of Australian Mensa i June 2019 Special Interest Groups (SIGS) ........................................................................................... 27 Local Groups ...................................................................................................................... 28 Website/Internet .................................................................................................................. 29 Website ........................................................................................................................... 29 Email addresses .............................................................................................................. 29 Social Media Groups ....................................................................................................... 30 Gifted Childrens Forum ................................................................................................... 30 Member mapping ............................................................................................................ 31 Publicity, advertising, sponsorship ...................................................................................... 32 Appendices ......................................................................................................................... 33 Appendix 1 - Constitution of Australian Mensa Inc .............................................................. 33 Appendix 2 - The Constitution of Mensa.............................................................................. 44 Appendix 3 - Standing Orders of Mensa Australia ............................................................... 57 INTRODUCTION ................................................................................................................ 62 THE NATIONAL COMMITTEE ............................................................................................ 62 2.1 NatCom – Areas of responsibility .......................................................................... 62 2.2 National Representative ........................................................................................ 64 2.3 Overall Responsibility: NatCom and AdCom ......................................................... 65 2.4 NatCom Procedure ..............................................................................................