DECLARATION OF INTEREST --- CHECKLIST FOR ASSISTANCE OF MEMBERS Name: Councillor Cabinet/Council/Committee: Date: Item No: Item Title: A Member with a personal interest must disclose the existence and nature of that interest. A Member with a prejudicial interest must withdraw, must not exercise executive functions in relation to the matter and must not seek to improperly influence a decision. Please tick relevant boxes Notes General (not at overview & scrutiny) 1. I have a personal interest in the matter but it is You may speak and vote not prejudicial. 2. I have a personal interest in the matter and it is You cannot speak or vote and must prejudicial. withdraw unless you have also ticked 3(a) (b) (c) (d) (e) (f) (g) or 4 below 3. I regard myself as not having a prejudicial interest in the matter as it relates to:- (a) another Relevant Authority of which I am a You may speak and vote Member; (b) another Public Authority in which I hold a position You may speak and vote of general control or management; (c) a body to which I have been appointed or You may speak and vote nominated by the Council as its representative; (d) the Housing functions of the Council where I hold a tenancy or lease with the Council, and I do not have arrears of rent of more than 2 months and You may speak and vote those functions do not relate particularly to my tenancy or lease. (e) the functions of the Council in respect of school meals, transport and travelling where I am a guardian or parent of a child in full time education You may speak and vote and it does not relate particularly to the school which the child attends. (f) Statutory sick pay where I am in receipt of such You may speak and vote pay from the Council. (g) Members Allowances You may speak and vote 4. A Standards Committee dispensation applies. See the terms of the dispensation “Personal Interest” means The matter relates to your entries in the Register of Interests, or A decision upon the matter might reasonably be regarded as affecting to a greater extent than other council tax payers, ratepayers or inhabitants of the Council’s area, the well-being or financial position of yourself, a relative or a friend or :- (a) any employment or business carried on by such a person; (b) any person who employs or has appointed such persons, any firm in which they are a partner, or any company of which they are Directors; (c) any corporate body in which such persons have a beneficial interest in a class of securities exceeding the nominal value of £5,000; or (d) any body listed under the definition of body below in which such persons hold a position of general control or management. “relative” means a spouse, partner, parent, parent-in-law, son, daughter, step-son, step-daughter, child of a partner, brother, sister, grandparent, grandchild, uncle, aunt, nephew, niece, or the spouse or partner of any of the proceeding persons; and “partner” means a member of a couple who live together. “Prejudicial Interest” means The interest is one which a member of the public with knowledge of the relevant facts, would reasonably regard as so significant that it is likely to prejudice the member’s judgement of the public interest. “Relevant Authority” See section 49 (6) of the Local Government Act 2000 e.g. County and Parish Councils. “Public Authority” advice is awaited from DTLR, it would include a health trust, a health authority, the governing body of a school. “Body” here means (a) a body to which you have been appointed or nominated by the Council as its representative; (b) a public authority or body exercising functions of a public nature; (c) a company, industrial and provident society, charity, or body directed to charitable purposes; (d) a body whose principal purpose includes the influence of public opinion or policy; (e) a trade union or professional association. A Member with a personal interest who has made an executive decision in relation to that matter must ensure any written statement of that decision records the existence and nature of that interest. AGENDA ITEM: CABINET: 20 SEPTEMBER 2005 _____________________________________________________________________ Report of: Council Secretary and Solicitor Relevant Portfolio Holder: Councillor A. Owens Contact for further information: Mrs. Sue Griffiths (Extn. 5017) SUBJECT: ORGANISATIONAL RE-ENGINEERING STRATEGY District wide interest 1.0 PURPOSE OF THE REPORT 1.1 The report advises Cabinet of the outcome of the Overview and Scrutiny Committee’s consideration, at its meeting held on 21 July 2005 of the decision of Cabinet on 12 July 2005. 2.0 RECOMMENDATIONS 2.1 That Members consider the resolution of the Overview and Scrutiny Committee as set out in paragraph 3.1 in the context of the comments set out in paragraph 4.0 below. 3.0 BACKGROUND 3.1 At its meeting on 21 July 2005 the Overview and Scrutiny Committee considered the decision of Cabinet on 12 July 2005 in respect of the above report and resolved as follows:- “Consideration was given to the report of the Assistant Chief Executive as circulated and contained on pages 185 to 206 of the book of reports on the above item. The report attached the OR Strategy which had been produced with the assistance of Northgate Information Solutions, and approved by Cabinet on 12 July 2005. A presentation on this item was made to the Committee by the Customer Services Manager and the Organisational Re-engineering Manager. The presentation explained the background to the Organisational Re-engineering; the results of the pilot project undertaken with the Council Tax service and the need to introduce a Corporate OR Strategy. During the ensuing debate concern was expressed over the engagement of consultants and of the format of the OR Strategy. RESOLVED (A) That in all suitable circumstances when commissioning the services of consultants Cabinet is requested to observe the full requirements of the Contract Procedure Rules without seeking exemptions in accordance with those Rules. (B) That the Organisational Re-Engineering (OR) Strategy be approved.” 4.0 COMMENTS OF THE ASSISTANT CHIEF EXECUTIVE 4.1 Resolution (A) at 3.1 above describes the Council’s existing policy and practice in relation to the letting of contracts. Where circumstances require, e.g. in order to meet the Council’s objectives and having regard to Best Value, an alternative course of action is preferable (as was the case in this instance) an exemption to the rules may also be sought in accordance with the Contract Procedure Rules approved by Council. 4.2 In this context, it is suggested that Cabinet note the resolution in paragraph 3.1. Background Documents Appendices Report of the Assistant Chief Executive to Cabinet on 12 July 2005 AGENDA ITEM: CABINET: 20 SEPTEMBER 2005 _____________________________________________________________________ Report of: Council Secretary and Solicitor Relevant Portfolio Holder: Councillor D. A. Westley Contact for further information: Mrs. Sue Griffiths (Extn. 5017) SUBJECT: LEISURE TRUST PROGRESS REPORT District wide interest 1.0 PURPOSE OF THE REPORT 1.1 The report advises Cabinet of the outcome of the Overview and Scrutiny Committee’s consideration, at its meeting held on 21 July 2005 of the decision of Cabinet on 12 July 2005. 2.0 RECOMMENDATIONS 2.1 That Members consider the resolution of the Overview and Scrutiny Committee as set out in paragraph 3.1 in the context of the comments set out in paragraph 4.0 below. 3.0 BACKGROUND 3.1 At its meeting on 21 July 2005 the Overview and Scrutiny Committee considered the decision of Cabinet on 12 July 2005 in respect of the above report and resolved as follows:- “Consideration was given to the report of the Deputy Chief Executive and the Executive Manager Community Services as circulated and contained on pages 209 to 286 of the book of reports. The report updated Members on the implementation and progress of the new Leisure Trust. During the ensuing discussion the following questions/observations were raised:- • Directors/Trustees of the Board • CRB checks on staff • Request for more information/presentation to Overview & Scrutiny Committee • Welcome extended opening hours/more activities/more staff/additional investment • leisure card – time/geographical restrictions • concerns over usage/explanation in respect of increasing losses • crime prevention issues • energy management The Leisure & Cultural Services Manager responded to the above comments/questions and reported that in terms of losses these were reducing and there were no major concerns, he indicated that the Trust would be looking at the hours in relation to the leisure card scheme. RESOLVED That Cabinet be requested to:- i) submit 6 monthly progress reports to Overview and Scrutiny Committee ii) provide a list of Trustees/Directors of the Board of the West Lancashire Community Leisure Trust Ltd. iii) organise a presentation to all Members of the Council on the Leisure Trust. All Trustees and representatives of SERCO be invited to the presentation iv) advise the Board that the Overview and Scrutiny Committee fully support an extension of the hours of the leisure card scheme.” 4.0 COMMENTS OF THE DEPUTY CHIEF EXECUTIVE/EXECUTIVE MANAGER COMMUNITY SERVICES 4.1 Further to the request and resolution from Overview and Scrutiny Committee outlined in 3 above. i. The annual report/review of the Trust, which will be reported to Cabinet in February/March each year, can be referred to Overview and Scrutiny for consideration and comment, with an interim follow up report presented to Overview and Scrutiny during September/October each year. This reporting schedule would commence from 2006 and would be included as a recurring annual item in the forward plan.