APPENDIX Not Your Father's Keyboard Shortcuts Keyboard shortcuts are important. A substantial slice of the population likes to memorize quick key combinations that help them do things faster. And obser­ vation of posts to the Usenet newsgroup Microsoft.public.onenote confirms that OneNote users like to teil each other about keyboard shortcuts. Table 1 presents a quick (and subjective) list of the most useful keyboard shortcuts in OneNote. Table 1. Tbp 10 OneNote KeyboardShortcuts (and Why) Nulllber Keyboard Shortcut What It Does Why You Should Care 10 Alt+Ctrl+"+" (plus sign Zoomsinto the Did you know you on numeric keypad) current page. could do this? 9 Alt+Ctrl+- (minus sign Zooms out. Get the "big picture" on numeric keypad) on your notes. 8 Ctrl+ 1 through Ctrl+S Applies the To Do and The Note Flags other predefined note Summaryfeature is tlags to selected text. only useful üyou explicitly add this metadata to your notes. 7 Ctrl+6 Applies custom note This makes your audio tlag to selected text. I files findable in the recommend that you Note Flags Summary define this note tlag pane. as'~dio." 6 Ctrl+Shift+E Sends selected pages Joy shared is joy ase-mail. doubled. 379 Appendix Table 1. Top 10 OneNote KeyboardShortcuts (and Why) (Continued) Nulllbe:r Keyboard Shortcut What It Does Why You Should Ca:re 5 Ctrl+- Applies strikethrough Greatforchecking formatting. items offyour to do list. 4 Ctrl+Shift+K Creates task in Brings your notes into Outlook 2003. Outlook where you can trackthem. 3 Ctrl+Shift+M Opens a small Very useful for jotting SideNote window. super-quick notes and reminders. 2 Ctrl+Nand Creates new OneNote Lets you add pages Ctrl+Shift+N. page and subpage. rapidly. 1 Ctrl+A Selects all items Helps you understand (repeat to broaden and manipulate con- the scope of the tainers, the selection). fundamental building blocks of OneNote. TIP A fulllist of keyboard shortcuts is available in OneNote Help (search on "keyboard shortcuts"). It's organized byfunction and by where you are in the program (Help, toolbars, edit boxes, and so on). The following series of tahles shows the proximity relationships among OneNote's keyhoard shortcuts. Ifyou are a touch typist, this may strike a chord! Remernher that not all keyhoards are laid out exactly the same. This series of tahles is merely representative of a typical keyhoard Iayout (that used on my Microsoft Bluetooth keyhoard). Tahles 2 through 7 present all the possihle meanings of each keystroke comhi­ nation. A particular keystroke comhination (for example, Alt+Ctrl+right arrow) can have more than one meaning, depending on the part of the screen where the cursor is located-the Help screen, a OneNote menu, or the OneNote page display surface. Usually, the meanings for the same keystroke comhination in different modes are fairly similar, hutnot always. So these tahles may also he of henefit to those who remernher a partiewar comhination hut don't remernher exactlywhat it does in each situation. 380 Not Your Fathers KeyboardShortcuts Table 2. KeyboardShortcuts for OneNote-Function Keys Row Key Unshifted Shift Ctrl Fl Display the Help Close and reopen the taskpane. current task pane. F2 Not applicable 0- no special function inOneNote. F3 F4 Close the current session. F5 F6 Move from the Help task pane to the Find box to the current page. F7 Open the Spelling taskpane. F8 F9 FlO Select the menu bar, or Display the close an open menu shortcut menu. and submenu at the sametime. Fll F12 381 c.l c:o ~ N Table 3. KeyboardShortcuts for OneNote-Number Row l ~· Key Unshifted Shift Alt Ctrl Alt+Shift Ctrl+Shift Alt+Ctrl+ Shift 1 Apply the To Do note tlag Show selected outline to the selected text. through levell. 2 Apply the Important note Show selected outline tlag to the selected text. through level2. 3 Apply the Questionnote Show selected outline tlag to the selected text. through level3. 4 Apply the Remernher for Show selected outline Later note tlag to the through level4. selected text. 5 Apply highlighting note Show selected outline tlag to selected text. through level5. 6 Apply a custom tlag Show selected outline (defined by you in the through level6. Customize My Note Flags task pane) to the selected text. 7 Ditto Show selected outline through--- level 7. 8 Ditto Show selected outline through level8. Table 3. KeyboardShortcuts for OneNote-Number Row (Continued) Key l.hlshifted Shift Alt Ctrl Alt+Shift Ctrl+Shift Alt+Ctrl+ Shift 9 Ditto Show selected outline through level9. 0 Ditto Showalllevels of the Make selected text selected outline. bodytext. Apply strikethrough Show body text for Select the current Zoom out. formatting. visible headings of the paragraph and its selected outline. Subordinate paragraphs. = + Apply subscript Hide body text of the Apply superscript Zoom in. formatting to selected text selected outline. formatting to or following insertion selected text or point. following insertion point. Backspace Backspace Delete Delete Delete selected text. Redothe selected selected selected action. ~ text. text. ... ~ $:: ..., ~ s.II> ;;} ~ a2 ~ 0 tl) ~ $:: ffi tt CJ,) ~ Table 4. KeyboardShortcuts for OneNote-QWERTYRow ~l s:;· Key Unshifted Shift Alt Ctrl Ctrl+Shift Tab In the Help window, select the Move to previous hidden text or Switch to next tab in a Switch to next hidden text or hyperlink. hyperlink, or the BrowserView dialogbox. previous tab in a In a dialog box, move to next button at the top of a Microsoft Go to next section. dialogbox. option or option group. Office Web site article. Go to previous In OneNote, increase indent by In a dialog box, move to section. one Ievel. previous option or option group. In OneNote, decrease indent by onelevel. Q w E Center between margins. Compose an e-mail message. R Justify on the right margin. T Move the insertion page to or away from the page header. y Redo the last action. u Connect or Apply underline to disconnect the selected text or Help window from subsequent insertions. OneNote. Table 4. KeyboardShortcuts for OneNote---QWERTY Row (Continued) ley Unshifted Shift Alt Ctrl Ctrl+Shift When followed by Apply italics to selected I Alt+N, adds or text or subsequent removes space on insertions. the page. Use the up/down left/right arrows to select direction. 0 Formats selected textasa numbered list. p Print the current helptopic. \ ...~ ~ i:; jS1 So ~ ;;). ~[ ~ w ~ oc 1:: Ul tt Appendix Table 5. KeyboardShortcuts for OneNote-ASDF Row Key Ctrl Ctrl+Shift A Select all items. (Repeat to broaden the scope ofthe selection.) s Open the Page Ust task pane. D F Move the insertion point to the Find box. G Open a vertical view of the OneNote folder/section hierarchy. H J K Create a task in Microsoft Outlook 2003. L Justify on the left margin. Create a bulleted list. Enter 386 Not Your Father's KeyboardShortcuts Table 6. KeyboardShortcuts for OneNote-the Z Row Key Ctrl Ctrl+Shift Alt+Ctrl z X Cut the selection to Increase or reduce the the Clipboard. size of the page header. c Copy the selection to the Clipboard. V Paste the selection from the Clipboard. B Apply bold to selected text or following insertion point. N Add new page at the Add a new subpage to end of the section. the current group of pages. M Open a new OneNote Open a small Side Note window. window. Reduce size of page header. Create bulleted list. lncrease size of page header. I 387 ~ CO CO ~ Table 7. KeyboardShortcuts for OneNote--Navigational Keys [ ~- Key Unshifted Shift Alt Ctrl Alt+Shift Ctrl+Shift Alt+ Ctrl Escape Close an open menuor submenu. Insert 1\rrn overtyping on oroff. Delete Horne Movetothe Select backward Go to first page Scroll to top of beginning. from the insertion insection. current page. pointtothe beginning. End Movetothe Select forwards from Go to last page Scroll to end of end. the insertion point to in section. current page. theend. PageUp Moveupone Go to first page Gotothe page. of currently previous page ~ visible set of the section. pages. Page Movedown Go to last page of Go to the next Down onepage. currently visible pagein the set of pages. section. Table 7. KeyboardShortcuts for OneNote-Navigational Keys (Continued) Key Unshifted Shift Alt Ctrl Alt+Shift Ctrl+Shift Alt+ Ctrl Up arrow In Help table of Go to previous Move selected Move insertion contents, paragraph. pagetabup. pointupin select previous current page, or item. expand the page InOneNote up. menu, select previous command. Down In Help TOC, Open the selected Open a selected When a Move selected Move insertion arrow select next menu. drop-down Iist. shortened menu page tab down. pointdown in item. OnOneNote is open, display current page, or InOneNote display surface, the full set of expand the page menu, select go to next note commands (the down. next container. ones missing command. belowthe double arrow). Gotonext ...~ paragraph in ::;:: I:: note container. ... ~jf ~ ~ ra ~ 0 t.oJ ij CO I:: CD tt (,1.) c.c 0 Table 7. KeyboardShortcuts for OneNote-Navigational Keys (Continued) Alt+Shift Ctrl+Shift Alt+ Ctrl t$:).. Key Unshifted Shift Alt Ctrl ~· Left arrow Move left one In edit boxes, select In Help, move In edit boxes, Decrease indent Select or Move insertion character. or unselect one back to previous move one ward by one Ievel. unselect one point left in the character to the left. taskpane. to left. Ifyouhave ward to the left. current page, or InHelpToc, right-to-left expand the page movebackto languages left. previous item. installed, set In task panes, writing reversethe direction left- sequence of task to-right. panesyou opened. Go back to last page visited.