PROCUREMENT PLAN FOR 2018/19 FINANCIAL YEAR Name of Procuring Entity: Ministry of Infrastructure and Housing Development Name of Person(s) Responsible for Procurement: Mr M. Dirakano Evaluation Project Budget Procurement Estimated Submission for Award Project Project Project Name Activity Name Descipline Invitation Date Tender Close Date completion by Activity Report Code Amount Method Cost Adjudication Decision Commencement Completion PE UNIT: PUBLIC RELATIONS: RESPONSIBLE PERSON: M. DIBONWA Advertising and 70,000.00 Procurement of local Request for Supplies 70000.00 19-02-2018 26-02-2018 04-01-2018 001 Publicity newspapers quotation Advertising and 100,000.00 Printing of Ministry Request for Supplies 100000.00 19-02-2018 17-08-2016 03-02-2018 31-03-2019 002 Publicity newsletter quotation Advertising and 90,000.00 Media Adverts for MIH Request for Supplies 860,000.00 04-01-2018 31-03-2019 As and When 31-03-2019 004 Publicity Events quotation Advertising and 300,000.00 Procurement of publicity Request for Supplies 100,000.00 23-04-2018 30-04-2018 05-06-2018 26-05-2018 005 Publicity material (banners) quotation Advertising and 50,000.00 Procurement of soveuirs Request for Supplies 45,000.00 14-05-2018 21-05-2018 28-05-2018 06-11-2018 006 Publicity and gifts quotation Advertising and 50,000.00 Float procession and Request for Supplies 40,000.00 07-02-2018 07-09-2018 16-07-2018 23-07-2018 007 Publicity procurement of shirts quotation 008 Local Trade Fairs 110,000.00 Procurement of exhibition Request for Supplies 100,000.00 04/04/2018 As and when Last stalls (Francistown, Gantsi, quotation advertised exhibition Consumer fair) and (youth decorations for both paid construction and unpaid stalls Pitso around November Photographic 60,000.00 Mobile studio (still camera Request for Supplies 50,000.00 4/4/2018 11-04-2018 18-04-2018 02-05-2018 009 Equipment stand ans light boxes) quotation Recording and 5,000.00 Procurement of three Request for Supplies 5,000.00 23-04-2018 07-05-2018 14-05-2018 21-05-2018 010 Broadcasting portable radios for media quotation Subsistence Costs 200,000.00 Official trips and 200,000.00 2/4/2018 31-03-2019 011 (Internal) exhibitions Minister`s gifts 55,000.00 Promotional materials for Request for supplies 55,000.00 5/14/2018 21-05-201 06/11/2018 013 the Minister`s quotation Office flowers 30,000.00 Weekly supply for the Request for Supplies 3,000.00 5/14/2018 21-05-2018 31-03-2019 014 Minister`s office quotation workshop 50,000.00 Capacity building Request for Supplies 50,000.00 5/14/2018 21-05-2018 As and When 31-03-2019 workshop (Ministry quotation need arises 015 Communication UNIT: SAFETY, HEALTH & ENVIRONMENT: RESPONSIBLE PERSON: K. KAMWI TRAINING 15,000.00 Procurement of services Micro Services 15,000.00 29/03/2018 05-04-2018 12-04-2018 19/04/2018 26/04/2018 27/04/2018 30/05/2018 for Monitoring and Procurement Evaluation of HIV and AIDS 016 programs/ or Generic M& TRAINING 5O,000.00 Purchase of three Micro supplies 50,000.00 04-04-2018 11-04-2018 18/04/2018 25/04/2018 02-05-2018 04-05-2018 31/05/2018 evacuation chairs to be Procurement used at the Ministry, 017 DBES, and housing TRAINING 60, 000.00 Purchase of Promotional Quotation supplies 60, 000.00 04-04-2018 11-04-2018 18/04/2018 25/04/2018 02-05-2018 04-05-2018 31/05/2018 materials for Safety Health proposal and Environment 018 12/29/2017 MIH PROCUREMENT PLAN FOR 2018/19 FINANCIAL YEAR 1 of 16 Evaluation Project Budget Procurement Estimated Submission for Award Project Project Project Name Activity Name Descipline Invitation Date Tender Close Date completion by Activity Report Code Amount Method Cost Adjudication Decision Commencement Completion PE TRAINING 50,000.00 Procurement of Capacity Micro Services 50,000.00 30-05-2018 07-06-2018 13-06-2018 20-06-2018 22-06-2018 03-07-2018 31-07-2018 Building educational Procurement servcices for 7 Safety Health and Environment 019 committees on their roles WORKSHOP 20,000.00 Procurement of workshop Micro Services 20,000.00 01-03-2019 01-10-2019 17/01/2019 24/01/2019 31/01/2019 1/2/2019 02-04-2019 services for Team Building Procurement 020 and Annual planning 40,000.00 Provide financial support Micro services 40,000.00 20/8/2018 27/08/2018 09-03-2018 09-11-2018 15/09/2018 25/09/2018 29/09/2018 021 for planning workshop Procurement TRAINING 70,600.00 Procurement of Training Quotation Services & 70,600.00 04-07-2018 13/04/2018 20/04/2018 27/04/2018 05-03-2018 05-09-2018 17/05/2017 Servcies to Train 20 proposal Supplies aerobics instructors to encourage physical fitness and rollout to departments and out 022 stations as well as TRAINING 45,800.00 Procurement of services Micro Services 45,800.00 07-04-2018 11-07-2018 18/07/2018 25/07/2018 01-08-2018 08-08-2018 15/08/2018 023 for Training 40 First Aiders Procurement TRANING 35,000.00 Procurement of training Micro Services 35,000.00 04-06-2018 11-06-2018 18/06/2018 25/06/2018 29/06/2018 03-07-2018 28/09/2018 services for Occupational Procurement 024 health and safety CONFERENCE 20,750.00 Outsourcing of Micro Services 20, 750.0 03-09-2018 10-09-2018 17/09/2018 24-09-2018 26-09-2018 10-10-2018 31-10-2018 comprehensive Health Procurement 025 screening services 2 COMMEMORATION 5,000.00 Procurement of services Micro Services 5,000.00 23/07/2018 28/07/2018 06-08-2018 17/8/2018 23/8/2018 29/08/2018 31/08/2017 for the commemoration of Procurement 026 September month of COMMEMORATION 5,000.00 Procurement of services Micro Services 5,000.00 13/04/2018 19/04/2018 23/04/2018 27/04/2018 02-05-2018 07-05-2018 05-11-2018 027 for the Candle light Procurement COMMEMORATION 5,000.00 Procurement of services Micro Services 5,000.00 01-11-2018 08-11-2018 13/11/2018 16/11/2018 19-11-2017 23/11/2018 26/11/2018 for the commemoration of Procurement 16 days of Activism 028 against Gender Based HEALTH &FITNESS 35,000.00 MIH Safety Health and Micro Services 35,000.00 22/10/2018 29/10/2018 05-11-2018 12-11-2018 14/11/2018 16/11/2018 19/11/2018 029 environment Day - North Procurement 35, 000.00 MIH Safety Health and Micro Services & 35,000.00 30/12/2018 07-01-2019 14/01/2019 21/01/2019 23/01/2019 28/01/2019 31/01/2019 030 Environment Day- South Procurement Supplies 91, 400.00 Conduct 4 outreach Micro 22,850.00, 04/04/2018, 10/04/2018 17/04/2018, 20/04/2018 25/04/2018 30/04/2018 07/05/2018 activities on key Procurement 22,850.00, 04/07/2018, 09/07/2018 18/07/2018, 25/07/2018 01/08/2018 03/08/2018 09/09/2018 prevention areas MCP, micro 22,850.00, 03/09/2018, 11/09/2018 18/09/2018 25/09/2018 03/10/2018 05/10/2018 08/10/2018 SMC, Abastanance, procurement 22,850.00. 07/01/2019. 15/01/2019 22/01/2019 29/01/2019 05/02/2019 11/02/2019 18/02/2019 Intergenerational sex and Micro consistance & correct use procurement of condom. Micro 031 procurement COMMEMORATION 5,000.00 Procurement of services Micro Services 5,000.00 19-03-2018 26-03-2018 03-04-2018 09-04-2018 13-04-2018 16-04-2018 30-04-2018 for the Committee Procurement members attending World 032 Day for Safety & Health at 12/29/2017 MIH PROCUREMENT PLAN FOR 2018/19 FINANCIAL YEAR 2 of 16 Evaluation Project Budget Procurement Estimated Submission for Award Project Project Project Name Activity Name Descipline Invitation Date Tender Close Date completion by Activity Report Code Amount Method Cost Adjudication Decision Commencement Completion PE COMMEMORATION 5,000.00 Procurement of services Micro Services 5,000.00 01-11-2018 08-11-2018 15/11/2018 22-11-2018 23/11/2018 29/11/2018 01-12-2018 for the Committee Procurement 033 members attending World 160, 000.00 Hotel accomodation and Open Domestic 160,000.00 meals for staff and Bidding 034 committee members 38, 900.00 Air travel expences: Micro 38,900.00 Gaborone - Maun (return), Procurement Gaborone - Kasane 035 (return), Gaborone - HEALTH 5,000.00 Purchase and refill of First Micro Supplies 5,000.00 18-04-2018 25-4-2018 02-05-2018 09-05-2018 11-05-2018 14/05/2018 31/05/2018 036 Aid kit Procurement UNIT: PROCUREMENT UNIT: RESPONSIBLE PERSON: G. MOLEBOGE 037 Stationery 200,000.00 Toners Open tender supplies 200,000.00 038 Stationery 35,000.00 Photocopying Paper Selective supplies 35,000.00 Stationery 20,000.00 Office stationary Various Quotation supplies 20,000.00 18.04.18 30.04.18 03.05.18 03.05.18 03.05.18 03.05.18 18.05.18 039 Proposal cleaning Materials 100,000.00 Office cleaning Materials Quotation supplies 100,000.00 18.04.18 30.04.18 03.05.18 03.05.18 03.05.18 03.05.18 18.05.18 040 Proposal refreshments 350,000.00 Incidental – Teas and Quotation supplies 350,000.00 22.05.18 05.06.18 12.06.18 12.06.18 12.06.18 12.06.18 22.06.18 Drinks for Meeting and Proposal 041 Senior officers Fire Extinguishers 10,000.00 Maintenance of Fire Quotation service 10,000.00 07.12.18 14.12.18 20.12.18 20.12.18 20.12.18 05.01.19 19.01.19 042 Extinguishers Proposal 043 furniture 10,000.00 Office Furniture Selective supplies 10,000.00 furniture 30,000.00 Maintenance Office Quotation service 30,000.00 22.05.18 05.06.18 12.06.18 12.06.18 12.06.18 12.06.18 22.06.18 044 Furniture Proposal Photographic 60,000.00 Maintenance Office Selective service 60,000.00 22.05.18 05.06.18 12.06.18 12.06.18 12.06.18 12.06.18 22.06.18 Equipment Equipment – Machine 045 photocopying protective clothing 70,000.00 Uniform &Protective Quotation supplies 50,000.00 18.04.18 27.04.18 03.05.18 03.05.18 03.05.18 03.05.18 18.05.18 clothing messengers, Proposal 046 drivers Records officer Printing 60,000.00 Printing Charges Business Selective supplies 60,000.00 22.05.18 05.06.18 12.06.18 12.06.18 02.06.18 12.06.18 22.06.18 cards for senior officers, invitation cards for 047 Minister & PS, Gen 32’s Stationery 50,000.00 Procurement of storage Quotation supplies 5,000.00 22.05.18 05.06.18 12.06.18 12.06.18 12.06.18 12.06.18 22.06.18 050 boxes Proposal Seminar & Workshops 40,000.00 Workshop on Direct services 40,000.00 14.05.18 18.05.18 25.05.18 25.05.18 25.05.18 31.05.18 01.06.18 procurement, evaluation Appointment and tendering procedures - 051 PPADB UNIT: OPERATIONS: RESPONSIBLE PERSON: T.