DELHI CHARTER TOWNSHIP COMMITTEE OF THE WHOLE Community Services Center 2074 Aurelius Road, Holt, MI 48842 (517) 694-2137 Tuesday May 19, 2020 6:00 p.m. The Committee of the Whole Meeting is CANCELLED due to Lack of Agenda Items Pursuant to the Governor’s Executive Order to “Stay Home, Stay Safe” and Executive Order 2020-15, the Township Board will conduct its May 19, 2020 meeting remotely. To access the remote meeting visit https://us02web.zoom.us/j/86917609624?pwd=V0NlMm01RFdQTi9JQU1KUWIvUjJSdz09 and enter password 005251 or visit zoom.us (meeting ID 86917609624) DELHI CHARTER TOWNSHIP BOARD MEETING 2074 Aurelius Road, Holt 48842 (517) 694-2137 Tuesday, May 19, 2020 7:00 p.m. Agenda Call the Meeting to Order Roll Call Protocol for Comments from the Public during Virtual Meetings – To ensure the integrity and productiveness of the Township Board meeting while using virtual/web meetings the following guidelines will be followed: 1 – All participants except the Board will be kept on mute until such time that public comments are appropriate; 2 – Comments shall be limited to 90 seconds; 3 – To comment on an agenda item during that item select the “raise hand” feature located at the bottom of your zoom screen. The moderator will announce you by name and then unmute you. You will have 90 seconds to speak only on that agenda item before being placed back on mute; 4 – General Comments will be limited to the end of the meeting only. To make a general comment select the “raise hand” feature located at the bottom of your zoom screen. The moderator will unmute you when it is your turn to comment. You will have 90 seconds to speak on any Township related matter before being placed on mute again. These guidelines are established to ensure virtual meetings run smoothly and without unnecessary interruption. Any participant found to be disruptive or using inappropriate language or material will be removed from the meeting immediately. Set/Adjust Agenda Unfinished Business Consent Agenda 1. a) Approval of Minutes – Regular Meeting of April 21, 2020 b) Approval of Claims – April 21, 2020 c) Approval of Claims – May 5, 2020 d) Approval of Payroll – April 30, 2020 e) Approval of Payroll – May 14, 2020 f) Reappointment to the Delhi Township Planning Commission – Kenneth O’Hara g) Reappointment to the Delhi Township Planning Commission – Michael Goodall h) Reappointment to the Delhi Township Zoning Board of Appeals – Michael Goodall Zoning and Development 2. Conditional Rezoning Case #200-898 – Aaron Fundich – Corner of Cedar Street and Fernwood Lane – Tax Parcel #33-25-05-25-453-006 – C-1, Low Impact Commercial to C-2, General Business New Business 3. COVID-19 Preparedness & Response Plan 4. Lansing Economic Area Partnership Art Grant 5. Proposal for Roof Repairs at the Publicly Owned Treatment Works – Sherriff-Goslin 6. Proposal for Engineering Services for 2020 Sanitary Sewer Collection Repairs – Hubbell, Roth & Clark, Inc. Items Removed From Consent Agenda For Discussion Late Agenda Items 7. 8. 9. Reports 10. Supervisor: 11. Treasurer: a) 1st Quarter Investment Report 12. Clerk: 13. Trustees: 14. Manager: a) Byrum & Fisk Communication Contract General Comments Please see “Protocol for Comments from the Public during Virtual Meetings “at beginning of the Agenda for instructions on how to make a general comment. Adjournment The Township will provide reasonable auxiliary aids and services, such as interpreters for the hearing impaired and audio tapes of printed materials considered at the meeting for the visually impaired, for individuals with disabilities at the meeting upon five (5) working days notice to the Township. Individuals with disabilities requiring auxiliary aids or services should contact Delhi Charter Township, Evan Hope, Township Clerk, 694-2135. ALL PAGERS, CELL PHONES, RADIOS AND SIMILAR DEVICES ARE TO BE TURNED OFF OR TO SILENT MODE DURING ALL BOARD MEETINGS. Recommended Motion: To approve the Consent Agenda as presented. DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON APRIL 21, 2020 Delhi Charter Township Board of Trustees, pursuant to the Governor’s Executive Order to “Stay Home, Stay Safe” and Executive Order 2020-15, the Township Board conducted its regular April 21, 2020 meeting remotely. Supervisor Hayhoe called the meeting to order at 7:00 p.m. PLEDGE OF ALLEGIANCE ROLL CALL Members Present: Supervisor John Hayhoe, Clerk Evan Hope, Treasurer Roy Sweet, Trustees Pat Brown, Stuart Goodrich, Tom Lenard, DiAnne Warfield Members Absent: None RESOLUTION NO. 2020-002 – REMOTE MEETINGS Warfield moved, Goodrich supported, to adopt Resolution No. 2020-002 which enables the Township Board to conduct remote meetings pursuant to State of Michigan Executive Order 2020-48. A Roll Call Vote was recorded as follows: Ayes: Hope, Lenard, Sweet, Warfield, Brown, Goodrich, Hayhoe MOTION CARRIED CONSENT AGENDA A. Approval of Minutes – Committee Meeting of March 3, 2020 B. Approval of Minutes – Regular Meeting of March 3, 2020 C. Approval of Claims – March 10, 2020 (ATTACHMENT I) D. Approval of Claims – March 24, 2020 (ATTACHMENT II) SUBJECT TO APPROVAL E. Approval of Payroll – March 5, 2020 (ATTACHMENT III) F. Approval of Payroll – March 19, 2020 (ATTACHMENT IV) G. Approval of Payroll – April 2, 2020 (ATTACHMENT V) H. Approval of Payroll – April 16, 2020 (ATTACHMENT VI) I. Supplemental Water Agreement No. 231 – Water Service Agreement between Delhi Township and Lansing Board of Water and Light – Spring Valley Development (ATTACHMENT VII) Lenard moved, Brown supported, to approve the Consent Agenda as presented. A Roll Call Vote was recorded as follows: Ayes: Lenard, Sweet, Warfield, Brown, Goodrich, Hayhoe, Hope MOTION CARRIED 10089 DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON APRIL 21, 2020 REPORTS SUPERVISOR Supervisor Hayhoe reported that due to the coronavirus and the Governors Executive Order to “Stay Home, Stay Safe”, Township staff is currently working remotely from home. Supervisor Hayhoe reported on various Township services that have been suspended or delayed. TREASURER Treasurer Sweet reported that he is pleased at the work his staff is able to accomplish remotely. TRUSTEES Trustee Brown Trustee Brown commented on how well various departments/groups have communicated and adjusted during the coronavirus pandemic. Trustee Goodrich Trustee Goodrich commented that he has noticed people getting outdoors enjoying the parks and trails during this time. Trustee Warfield Trustee Warfield stated that she appreciates staff keeping the Board members up-to-date during the coronavirus pandemic. TOWNSHIP MANAGER Twp. Mgr. Miller stated that she would like to recommend to the Board that the 50/50 Sidewalk Program be tabled for this year in light of the coronavirus pandemic. Twp. Mgr. Miller reported that Lew Bender, PhD., was going to facilitate the Board Goals and Visioning sessions this year; however, these sessions will have to be rescheduled until late SUBJECT TO APPROVAL summer/early fall due to the coronavirus pandemic. Twp. Mgr. Miller recommended holding off on these sessions until next year. Trustee Goodrich asked how the Township was assisting local businesses in need. Twp. Mgr. Miller stated that the Township has been forwarding information about available business assistance programs to businesses. Businesses should contact their banks for State/Federal programs. Twp. Mgr. Miller stated that the DDA is launching a new advertising program geared toward the support of friends and neighbors to shop local. Twp. Mgr. Miller reported that State Revenue Sharing will be sustainably decreased and commented on the impact that could have on the Township. LIMITED PUBLIC COMMENTS – None 10090 DELHI CHARTER TOWNSHIP MINUTES OF REGULAR MEETING HELD ON APRIL 21, 2020 ADJOURNMENT Brown moved, Warfield supported, to adjourn the April 21, 2020 meeting. A Roll Call Vote was recorded as follows: Ayes: Sweet, Warfield, Brown, Goodrich, Hayhoe, Hope, Lenard MOTION CARRIED Meeting adjourned at 7:23 p.m. Date: May 5, 2020 Evan Hope, Township Clerk Date: May 5, 2020 John Hayhoe, Supervisor /af SUBJECT TO APPROVAL 10091 ACCOUNTS PAYABLE APPROVAL April 21, 2020 I. Certification of Authorized Signatures: The attached Check Register and Invoice Distribution Report encompass checks dated April, 21, 2020 numbered 99277 thru 99331 & ACH 6865 thru 6886. Every invoice has a payment authorizing signature(s). Dated: April 21, 2020 Jaymie Guzzo, Accounting Clerk II. Certification of Fund Totals: The attached Invoice Distribution Report and Check Register for checks dated April 21, 2020 show payments made from the following funds: General Fund $ 119,569.60 Fire Fund 19,057.48 Parks, Trails, & Recreation Fund 20,577.34 Fire EMS Equpiment & Vehicle 10,924.14 Brownfield Fund 789.50 Downtown Development Fund 40,474.41 Sewer Fund 572,007.64 Local Brownfield Revolving Fund 4,260.50 Custodial Fund 4,612.52 Grand Total $ 792,273.13 Includes the following to be reimbursed from separate bank accounts: III. Approval for Distribution: I have reviewed the above checks and invoices and all of them should be distributed. All invoices over $20,000.00 have been approved by general policy or previous motions of the board. Tracy Miller, Township Manager Evan Hope, Township Clerk Roy W. Sweet, Treasurer IV Board Audit and Approval: At a regular meeting of the Township Board held on May 19, 2020 a motion was made by _______________________and passed by ____yes votes and ____no votes (______absent) that the list of claims dated April 21, 2020 was reviewed, audited