EVENT INFORMATION PACKET Tour Stop #3: Spirit of Hope Charlotte, NC January 19-20, 2019 Scripture Reading: I am the true vine, and my Father is the gardener. He cuts off every branch in me that bears no fruit" (John 15:1–2) Final as of 1/18/19 Crimson Heat All Stars c/o The FIREHOUSE 8773 D’arcy Road Upper Marlboro, MD 20747 [email protected] (301) 808-9801 January 18, 2019 Greetings HEAT Family! It’s Time to take this show on the Road…Dynasty Heat “Straight FIRE” Tour Stop #3 – Spirit of Hope Nationals in Charlotte, NC. This is our first time attending this event and we are super excited about the possibilities of the experience. Let’s bring the FIRE to Charlotte and let’s serve it Royally, all weekend! We have put this information packet together to provide you with the details that you will need in order to ensure a smooth event for all. Please review this packet in detail to ensure that you and your child(ren) have a solid understanding of what to expect and how to plan accordingly. As you are aware, Faith forms the foundation upon which our organization stands therefore, before each of our performance events, we fast as a family. We are asking our entire gym family, to fast on Friday, January 18, 2019 from 6:00 AM – 6:00 PM. If you are unable to do a complete fast, we ask that you give up something (e.g. soda, social media, sweets) as a sacrifice for safe and successful performances for our children. We also ask that you read and reflect on our scripture and devotional reading this week to get everyone mentally and spiritually prepared. Once again, we are very excited about the future for our athletes, our gym and this season. This will be a great year. Let’s continue to work together and foster an environment filled with love, positivity and unity for our children. I look forward to seeing everyone in Charlotte EARLY on Saturday morning Cheers and Unity! Coach Dynasty Heat – “Straight Fire” Tour Stop #3: Spirit of Hope, Charlotte, NC Page 2 of 11 Table of Contents EVENT OVERVIEW .................................................................................................................................... 4 EVENT WORD .......................................................................................................................................... 5 EVENT SCHEDULES................................................................................................................................... 6 EVENT RULES AND REMINDERS ............................................................................................................... 7 EVENT CHECKLIST .................................................................................................................................. 11 Dynasty Heat – “Straight Fire” Tour Stop #3: Spirit of Hope, Charlotte, NC Page 3 of 11 EVENT OVERVIEW 1. EVENT NAME: “Straight Fire” Tour Stop #3– Spirit of Hope Nationals 2. EVENT DATE/TIME: January 19-20, 2019 3. EVENT LOCATION: Charlotte Convention Center 501 South College Street Charlotte, NC 28202 4. EVENT PRICE: Adults 12+ $20.00 Ages 6-12 - $15.00 Ages 5 and Under – FREE ****CASH ONLY*** 5. EVENT ATTIRE: Athletes will wear their program uniforms to this event. Day 1 - Black Crimson Heat T-shirts/Hoodies and Flame Vans Day 2 – Red HEAT T-shirts 6. EVENT CONTACTS: Veronica W. Burton, Director (301) 613-6530 Daquan Johnson-Thompson, Director (267) 975-3690 Michele Young, Asst. Director (202) 423-8143 Monique Smith, Chief Financial Officer (202) 498-0810 Derric Stotts, Director of Gymnastics (240) 882-1581 Jon Rolle, Director of Cheer (240) 299-1474 Dynasty Heat – “Straight Fire” Tour Stop #3: Spirit of Hope, Charlotte, NC Page 4 of 11 7. EVENT WORD – When You Feel Like You are Going Backwards We all go through times when we feel like we're going backward. Things were going well, we knew we had God's favor, but then things turned. We lost a major client, our child didn't get the scholarship, or a friend walked away. We wonder, "What did we do wrong?" But just because you face difficulties that you don't understand doesn't mean you're not in God's will. God is ordering our steps, and sometimes He will order a cutback. Just as there are seasons of growth, there are seasons of pruning. Without the pruning we won't become all we were created to be. Jesus said, "I am the true vine, and my Father is the gardener. He cuts off every branch in me that bears no fruit" (John 15:1–2). That makes sense. When we have things in our life that are not productive—a friend who is pulling us down or a job that's leading nowhere—He'll cut those things away so we can put our energy into things that move us forward. But Jesus added, "Every branch that does bear fruit he prunes so it will be even more fruitful." The only way to get from "fruit" to "more fruit" is to be cutback. That means there are times when you're doing the right thing and the wrong thing happens. Instead of getting discouraged, recognize that it's a pruning season. Without that cutback you won't see new growth. He wouldn't let you lose your job if He wasn't going to give you something better. He may have pruned a friend out of your life, but there's a better friend coming. You may be satisfied to stay where you are, but God is not satisfied. He has new levels, new opportunities, new relationships in store for you. Prayer for this Event: Father thank you for the pruning, the cutback and the downsize. We trust your plan and we trust you Dynasty Heat – “Straight Fire” Tour Stop #3: Spirit of Hope, Charlotte, NC Page 5 of 11 8. EVENT SCHEDULE Athletes will report to the Event Venue in Charlotte. Coaches will designate in GoupMe, the meet-up location inside the venue. Team Report Time Warm-ups Performance Dismissal Saturday, January 19, 2019 Bomb Squad – 6:30 AM 8:00 AM 9:12 AM 12:45 PM* Arena A 5Alarm – 9:00 AM 11:00 AM 11:44 AM Noon* Arena C Hot Girls – 3:00 PN 4:42 PM 5:52 PM 6:00 PM* Arena A Sunday, January 20, 2019 Bomb Squad – 6:15 AM 7:15 AM 8:32 AM Arena A 10:45 AM – The Richardson Ballroom 5Alarm – 9:30 AM 11:00 AM 12:08 PM Arena C 1:30 PM – The Richardson Ballroom Hot Girls – 3:30 PM 5:00 PM 6:24 PM Arena A 7:45 PM – The Richardson Ballroom Dynasty Heat – “Straight Fire” Tour Stop #3: Spirit of Hope, Charlotte, NC Page 6 of 11 9. EVENT RULES AND REMINDERS A. ATHLETE BEHAVIORS Our organization takes GREAT pride in the way our athletes look – especially in public. Parents and athletes must understand that people will form perspectives about who we are as a program by the way we look and the way we carry ourselves in public. Literally, we will be judged from the moment we arrive to the competition venue. Presentation is EVERYTHING! It is imperative that everyone remembers that you are NOT representing your personal style – you are an official ambassador of Crimson HEAT All Stars, Inc. and as such, you must follow the gym’s appearance protocols. Please see below for details: • Athletes’ hair should already be styled in the designated Hairstyle. • The hairstyle for the season is a single-high ponytail with spiraled curls AND Red Bow (unless otherwise specified by the Athletes Coaching Team). • BRAIDS, FLAT TWISTS, PARTS and/or COLORED HAIR (e.g. blue, green, purple, etc.) are strictly prohibited. • Athletes should never wear rollers, scarfs, or pin curls in their hair when they arrive to the gym or performance venue for report time. • Athletes’ uniforms should be neatly tucked inside of their WARMUP; jackets should be zipped, and CHEER SHOES should be on their FEET! • The uniform should NOT be worn in parts (e.g. Warm-up jacket with Uniform but no pants, Warm-up pants but no jacket). • Athletes MUST put on their warm-ups immediately after their performance! • Athletes should remain FULLY dressed and in uniform for the entire duration of the event. • Athletes should report to awards ceremonies in full dress warm-ups (bows and make-up should be fully applied). All electronic devices (including cell phones) are prohibited from awards ceremonies. • All jewelry (including body jewelry) should be REMOVED prior to arriving to the gym or designated report location/venue. • Athletes are NEVER allowed to walk in the performance venue alone AND they should NEVER walk-around the venue in their uniform (outside of the designated cover-up). They should ALWAYS put on their Cover Up, immediately after their performances and awards ceremony. These standards must be maintained even when the cheerleaders are released to their parents. Dynasty Heat – “Straight Fire” Tour Stop #3: Spirit of Hope, Charlotte, NC Page 7 of 11 B. PARENT BEHAVIORS HEAT Parents should be wearing their Black Crimson Heat T-shirt or Hoodie. This is extremely important! Our kids need to be able to easily identify our FANS in the stands. This is a critical part of our safety plan! The HEAT family members should be easily identifiable to our athletes in cases of emergency. HEAT Parents are eXpected to sit in the designated FAN Viewing AREA for our team’s performances. Parents are requested to move quickly to get into the section and out of the section after our teams are finished. Please be respectful of other teams when moving in and out of the section – always follow the instructions of the event staff when moving. Parents are requested to quickly get seated and be mindful of your iPads and video cameras – we don’t want to obstruct the view of the judges! During awards ceremonies – PLEASE WAIT until you hear the HEAT name called to celebrate and regardless of our placement, we always celebrate our children.