California State Polytechnic University, Pomona Master Plan Update Workshop # 1 - Advisory Committee Kick-off 08 November 2017 AGENDA Advisory Committee Introductions Master Planning Process Campus Master Goals + Priorities including discussion of Priorities Exercises + Visioning Exercise w/ discussion Fall Conference Input (Concerns, Issues, Opportunities) Workshop Session Overview Q+A, Discussion + Next Steps November 8, 2017; 12:00-3:00 ADVISORY Stakeholders & Representatives: COMMITTEE Chair Vice President Manning FP&M Staff Support Walter Marquez, Dan Johnson, Julie Tsang ASI and Student Government Farris Hamza and Itzia Salinas Academic Planning & Student Success Sep Eskandari and Terri Gomez Deans Lisa Kessler and Joseph Rencis Academic Senate Chair Julie Shen Enrollment Mgmt & Services Meredith Kelley Student Life & Housing Chris Chisler and Megan Stang Dean of Students Thomas Cruz-Soto Advancement Doug Nelson Campus Health & Wellbeing Leticia Gutierrez-Lopez ASI Executive Director Roosa Millar City of Pomona City Planning Director Disability Resource Center Tracee Passeggi Foundation Aaron Neilson Police Chief Robinson Information Technology Operations Peter Deutsch Institutional Risk & Emergency Mgmt Whitney Fields Transportation and Parking John Lloyd and Mike Biagi Athletics AD Swanson Facilities (Ops, Utilities, Landscape) George Lwin, Richard Farmer, Jesse Ochoa Campus Consulting Architect HMC (Jim Wurst) Introductions Planning Team: Ayers Saint Gross Jack Black Carolyn Krall Linsey Graff Alex Staneski Principal-in-Charge Project Manager Campus Planner Space Analytics Ayers Saint Gross: Firm Profile PHILOSOPY FOCUS “We engage people and All of our places to create designs work is for that enrich the world.” mission- driven clients. FOUNDED STAFF 85% 15% 5% 1912 160 Higher Cultural K-12 and Education Institutions Private Sector Ayers Saint Gross: Expertise 200+ Our expertise comes from the completion of over 200 master plans in the past 25 years for higher education institutions. Abilene Christian University Johns Hopkins University Old Dominion University University of Arizona Kansas State University University of Rhode Island Arizona State University University of Kentucky University of Richmond University of Baltimore Lafayette College University of Rochester Boise State University Lewis University Rutgers University California State University Loyola University Maryland University of San Juan Cal Poly Pomona University of Maryland, University of Scranton College of Charleston University of Massachusetts, SUNY Brockport University of Chicago Montana State University SUNY Oneonta University of Colorado University of New Swarthmore College University of Delaware Hampshire University of Texas at Austin Duke University University of New Mexico, University of Texas at El Gettysburg College University of North Carolina Paso George Mason University University of North Florida Texas A&M University George Washington University of North Texas Texas State University University University of Notre Dame Towson University University of Georgia North West Missouri University of Virginia Harvard Medical School University Northern Arizona Wake Forest University Harvard University, University Hawaii Pacific University Oglethorpe University Ayers Saint Gross Planning Philosophy • Fact/Data and Research based • Educational in process and approach • Unique to Cal Poly Pomona’s mission, vision, culture, and strategic plan • Engaging and inclusive of multiple campus and community stakeholders • Iterative, using analysis and planning to advance the plan and build consensus • Narrative shapes the campus vision • Supports informed decision-making • Establishes the foundation for change Master Planning Process • Role of the Advisory Committee, Executive Committee • Planning Process • Proposed Timeline • Relationship to 2000 Master Plan, 2012 plan, current projects/plans • Campus engagement + Communications • Identifying stakeholders on campus and beyond (City, neighborhoods, community partners) Engagement – Steering / Advisory Committee Engagement – Steering / Advisory Committee Provide Planning Direction President’s Cabinet (Executive Committee) Lead Decision-making Represent Stakeholders, Advise, Master Plan Advisory Committee Become Plan Champions Participate, Provide Input Academics (Provost, Deans, Programs) Be Plan Communicators Campus Stakeholder Groups, Interests Orchestrate, Facilitate Facilities Planning Provide Analysis, Expertise, Content Master Plan Team (analysis, plans, options) planners, architects, landscape architects, civil engineers, MEP systems engineers, sustainability experts, transportation engineers, cost estimators Steps in the Planning Process Project Kick-Off Observations & Analysis Conceptual Plans Area, Hub,Precinct Precinct Studies Studies Draft DraftPlan Plan w /Phasing FinalFinal Plan Plan & &Report Report Project Timeline – Fall 2017 to Fall 2018 TODAY Why a master plan? A master plan: • Creates a vision for the future which supports the mission • Raises aspirations + quality of campus to attract/retain the best • Guides development over time, supporting resilience • Establishes a basis for informed decision-making going forward • Strengthens relationships within the campus + with the community • Result should provide a roadmap + tools for implementation Planning is changing Traditional Master Plan Strategic Master Plan physical, technical, implementation-oriented; high level, broad, capacity-oriented; steered by committees toward consensus; leadership drives toward consensus; map + reports to guide implementation narrative, diagrammatic (specific plans follow) ENGAGING INNOVATING PARTNERING SYNERGY Cal Poly Pomona will be a unique hybrid – aligning the master plan with the strategic plan Previous Cal Poly Pomona Master Plans 2002 Campus Master Plan 2012 Campus Master Plan Revision 1. Excellence in teaching, learning 1. Concentrated academic campus 2. Effective acquisition, planning, 2. Student engagement + campus experience management of resources 3. Polytechnic university 3. Promote research, scholarly, professional, 4. Pedestrian-oriented campus creative activities 5. Identity 4. Enhance support for students 6. Sustainability 5. Improve campus environment 2012 is a treasure trove of information. Planners can test 2012 ideas again and see if they are still viable Space Analytics SPACE ASSESSMENT PROCESS • Data collection + field verification • Facilities, enrollment, course schedule • Existing space distribution + uses • By program, use type • Start with the basics of space • Classroom + class laboratory utilization analysis distribution across the total • Type, size , seats, scheduling university (incl Foundation, etc) • Space assessment + Prioritization of needs • Include analysis of land uses • Baseline year + future scenarios (acreage used for buildings, roads, • Stakeholder meetings parking, open space for informal use, rec/athletic fields, barns and • President, Vice Presidents, Deans, Directors pastures, agriculture/fields, ‘no-build’ • Findings + outcomes steep slopes, etc.) • Utilize SAMi™ to focus/prioritize critical needs Components of the Study Future session will include meetings with specific stakeholders to verify information Assessment – what are the future needs? Is it Stakeholder Interviews more buildings, or should we use space better? Next workshop will Utilization / Space Space Needs include preliminary Metrics Assessment analysis All campuses have unique needs – for example, CPP has a large Ag component. What are the space types needed for the future of polytechnic learning? Assessment Data Collection and Alignment with Planning Verification & Analysis Process Outcomes On-going – working together to get accurate information Key Terms Space-Related Course-Related Gross Square Feet (GSF) – All areas of a Full-Time Equivalent (FTE) – A unit for measuring building included within the outside faces students derived from credit hours taken per term of its exterior walls (varies by institution) Net Assignable Square Feet (NASF) - Headcount Enrollment – The number of unduplicated Defined as the area measured within the students attending an institution during a given term, interior walls of a room that can be regardless of full-time or part-time status assigned to a program; it does not include circulation, mechanical, or building service Seat Fill Rate – Student enrollment for each course spaces divided by the number of student stations in a room; weighted to reflect course meeting hours per week Weekly Room Hours (WRH) – The number of hours each course meets in a room over a one week period Weekly Student Contact Hours (WSCH) – The average size of student enrollment for each course in a room multiplied by WRH and then totaled for all sections taught that room Master Plan: Workshop 02 Agenda Workshop Based Tuesday, July 23rd Wednesday, July 24th Thursday, July 25th Travel to Hawaii Loa Campus(8:15) 9:00 AM 9:00 AM Staff Focus Group-Athletics & Rec 9:00 AM HPU: DV +++ / HDR: JM /ASG: KK, LK, DD Faculty Focus Groups-Nursing 9:30 AM FTE Review Core Team - Update 9:30 AM 9:00-10:00 (Athletic Dept Conference Room) 9:30 AM 10:00-11:00 (Location: AC101 at HLC) HPU: Jason FU ASG: KK, JB / HDR: JM 9:30-10:30am 10:00 AM ASG: LK, DD 10:00 AM HPU Downtown Tour 10:00 AM 9:30-10:30am (President's Conference HDR: JM, NS / ASG: KK, LK (Jason's Office) Room) Faculty Focus Groups-Natural Sciences 10:30 AM HPU ATM & Piers 8-10 Tour 10:30 AM 10:00-12:00 10:30 AM 11:00-12:00 (Location: AC101 at HLC)