TABLE OF CONTENTS 1.0 GOVERNANCE POLICIES ................................................................................................................. 8 1.01 ORGANIZATIONAL CHART ...................................................................................................... 8 1.02 TERMS OF REFERENCE .......................................................................................................... 8 1.03 BOARD MEMBERS AS LIAISONS TO PROGRAM AND DIVISIONAL COMMITTEES ......... 9 1.04 DIRECTORS’ RESOURCES ...................................................................................................... 9 1.05 CONFLICT OF INTEREST POLICY .......................................................................................... 9 1.06 IN CAMERA MEETINGS .......................................................................................................... 11 1.07 ANNUAL AND SPECIAL GENERAL MEETING PRODECURES POLICY ............................ 11 2.0 FINANCIAL POLICIES ...................................................................................................................... 14 2.01 MANDATE AND KEY DUTIES – FINANCE COMMITTEE ...................................................... 14 2.02 FINANCIAL ADMINISTRATION .............................................................................................. 14 2.03 RESERVE FUNDS ................................................................................................................... 16 2.04 TROPHY RETURN POLICY .................................................................................................... 17 3.0 HUMAN RESOURCES POLICIES .................................................................................................. 19 3.01 MANDATE AND KEY DUTIES – HUMAN RESOURCES COMMITTEE ................................ 19 3.02 HONORARY LIFE MEMBERS SELECTION GUIDELINES .................................................... 19 3.03 NEPOTISM POLICY ................................................................................................................. 19 3.04 AWARDS POLICY ................................................................................................................... 19 4.0 CONDUCT POLICIES ........................................................................................................................ 26 4.01 MANDATE AND KEY DUTIES – CONDUCT COMMITTEE .................................................... 26 4.02 CODE OF CONDUCT ............................................................................................................... 26 4.03 SUSPENSIONS AND INVESTIGATIVE HEARINGS .............................................................. 27 4.04 VIDEO REVIEW POLICY ......................................................................................................... 28 4.05 UPHOLDING OF LOCAL SUSPENSIONS .............................................................................. 30 4.06 ALCOHOL, DRUGS, TOBACCO AND ILLEGAL ACTIVITY .................................................. 30 4.07 SOCIAL MEDIA POLICY ......................................................................................................... 33 4.08 NEGOTIATION AND MEDIATION PROCEDURE ................................................................... 34 5.0 RISK MANAGEMENT AND SAFETY POLICIES ......................................................................... 36 5.01 MANDATE AND KEY DUTIES – RISK MANAGEMENT COMMITTEE .................................. 36 5.02 MANDATE AND KEY DUTIES – SAFETY COMMITTEE ....................................................... 36 5.03 INSURANCE AND RISK MANAGEMENT ............................................................................... 36 June 2020 1 BC Hockey Policy Manual 5.04 ADOPTION OF HCSP AND RESPECT IN SPORT PROGRAMS........................................... 36 5.05 HOCKEY CANADA SAFETY PROGRAM (HCSP) GUIDELINES .......................................... 36 5.06 HOCKEY CANADA - BC HOCKEY SERIOUS INJURY REPORT PROCEDURE ................. 37 5.07 RESPECT IN SPORT (RIS) GUIDELINES .............................................................................. 37 5.08 ASSOCIATION AND LEAGUE SCREENING PROCESS ....................................................... 37 5.09 CRIMINAL RECORD CHECKS ............................................................................................... 38 5.10 LOCKER ROOM POLICY ........................................................................................................ 40 5.11 CO-ED DRESSING ROOM POLICY ........................................................................................ 40 5.12 PARENT MEETING POLICY ................................................................................................... 41 5.13 HELMET POLICY – MINOR HOCKEY PRACTICES / EVENTS ............................................. 41 5.14 EQUIPMENT SAFETY POLICY ............................................................................................... 42 5.15 INJURED PLAYER RETURN TO PLAY POLICY ................................................................... 42 5.16 HARASSMENT AND ABUSE POLICY .................................................................................... 42 5.16.01 RECOGNITION AND PREVENTION OF ABUSE POLICY ..................................................... 44 6.0 PRIVACY POLICY .............................................................................................................................. 48 6.01 PURPOSE OF THIS POLICY ................................................................................................... 48 6.02 ACCOUNTABILITY .................................................................................................................. 48 6.03 IDENTIFYING PURPOSES, TYPE OF INFORMATION COLLECTED AND WEBSITE ........ 48 6.04 CONSENT ............................................................................................................................... 50 6.05 LIMITING COLLECTION .......................................................................................................... 50 6.06 LIMITING USE, DISCLOSURE AND RETENTION ................................................................. 50 6.07 ACCURACY ............................................................................................................................. 51 6.08 SAFEGUARDS ......................................................................................................................... 51 6.09 OPENNESS .............................................................................................................................. 52 6.10 INDIVIDUAL ACCESS ............................................................................................................. 52 6.11 CHALLENGING COMPLIANCE .............................................................................................. 52 7.0 COMPETITION POLICIES – GENERAL ........................................................................................ 53 7.01 GOALTENDER REPLACEMENT ............................................................................................ 53 7.02 FEMALES PARTICIPATING IN HOCKEY............................................................................... 53 7.03 GOALTENDERS IN FEMALE HOCKEY ................................................................................. 53 7.04 PARTICIPATION IN LEAGUES OUTSIDE OF BRITISH COLUMBIA .................................... 53 7.05 PARTICIPATION OF NON-BC HOCKEY MEMBER TEAMS IN BC HOCKEY LEAGUES ... 53 7.06 ABOVE MINOR GAME ASSESSMENTS ................................................................................ 54 7.07 ALL STAR GAMES .................................................................................................................. 54 A) TOURNAMENTS ................................................................................................................................... 54 June 2020 2 BC Hockey Policy Manual 7.08 TOURNAMENTS POLICY ....................................................................................................... 54 7.09 SPRING SEASON TOURNAMENTS ....................................................................................... 56 B) TOURNAMENTS – SPECIAL PROVISIONS FOR MINOR TEAMS .................................................... 56 7.10 CASH PRIZES .......................................................................................................................... 56 7.11 MINOR TOURNAMENT BACKUP GOALTENDER ................................................................ 56 7.12 REQUEST FOR RECREATIONAL PLAYER REPLACEMENT / RELIEF .............................. 57 7.13 TOURNAMENT TEAMS ........................................................................................................... 57 7.14 EXHIBITION TEAM .................................................................................................................. 58 C) JAMBOREES ........................................................................................................................................ 58 7.15 SANCTIONING OF JAMBOREES ........................................................................................... 58 D) INTERNATIONAL TRAVEL AND HOSTING ........................................................................................ 59 7.16 INTERNATIONAL TRAVEL AND HOSTING GUIDELINES .................................................... 59 8.0 BC HOCKEY CHAMPIONSHIPS POLICY