AGENDA Meeting GLAOversightCommittee Date Thursday7November2013 Time 2.00pm Place CommitteeRoom5,CityHall,The Queen'sWalk,London,SE12AA Copiesofthereportsandanyattachmentsmaybefoundat http://www.london.gov.uk/mayor-assembly/london-assembly/oversight MostmeetingsoftheLondonAssemblyanditsCommitteesarewebcastliveat http://www.london.gov.uk/mayor-assembly/london-assembly/webcasts whereyoucanalsoview pastmeetings. MembersoftheCommittee LenDuvallAM(Chair) TonyArbourAM(DeputyChairman) JennetteArnoldOBEAM AndrewBoffAM DarrenJohnsonAM JoanneMcCartneyAM SteveO'ConnellAM CarolinePidgeonMBEAM ValerieShawcrossCBEAM AmeetingoftheCommitteehasbeencalledbytheChairoftheCommitteetodealwiththebusiness listedbelow.Thismeetingwillbeopentothepublic.Thereisaccessfordisabledpeople,and inductionloopsareavailable. MarkRoberts,ExecutiveDirectorofSecretariat Wednesday30October2013 FurtherInformation Ifyouhavequestions,wouldlikefurtherinformationaboutthemeetingorrequirespecialfacilities pleasecontact:JohnBarry,SeniorCommitteeOfficer;Telephone:02079834425;Email: [email protected];Minicom:02079834458. FormediaenquiriespleasecontactMarkDemery,02079835769. Ifyouhaveanyquestionsaboutindividualreportspleasecontactthereportauthorwhosedetailsare attheendofeachreport.Thereislimitedundergroundparkingfororangeandbluebadgeholders, whichwillbeallocatedonafirst-comefirst-servedbasis.PleasecontactFacilitiesManagement(020 79834750)inadvanceifyourequireaparkingspaceorfurtherinformation. Ifyou,orsomeoneyouknow,needsacopyoftheagenda,minutesorreports inlargeprintorBraille,audio,orinanotherlanguage,thenpleasecalluson 02079834100oremail [email protected] . CertificateNumber:FS80233 Agenda GLAOversightCommittee Thursday7November2013 1 ApologiesforAbsenceandChair'sAnnouncements Toreceiveanyapologiesforabsenceandanyannouncementsfromthe Chair. 2 DeclarationsofInterests (Pages1-4) TheCommitteeisrecommendedto: (a) NotetheofficesheldbyAssemblyMembers,assetoutinthetablesat AgendaItem2,asdisclosablepecuniaryinterests; (b) NotethedeclarationbyanyMember(s)ofanydisclosablepecuniaryinterests inspecificitemslistedontheagendaandthenecessaryactiontakenbythe Member(s)regardingwithdrawalfollowingsuchdeclaration(s);and (c) NotethedeclarationbyanyMember(s)ofanyotherinterestsdeemedtobe relevant(includinganyinterestsarisingfromgiftsandhospitalityreceived whicharenotatthetimeofthemeetingreflectedontheAuthority’sregister ofgiftsandhospitality,andnotingalsotheadvicefromtheGLA’s MonitoringOfficersetoutatAgendaItem2)andtonoteanynecessary actiontakenbytheMember(s)followingsuchdeclaration(s). 3 Minutes (Pages5-34) TheCommitteeisrecommendedtoconfirmtheminutesofthemeetingoftheGLA OversightCommitteeheldon3October2013tobesignedbytheChairasacorrect record. Theappendixtotheminutessetoutonpages11to33isattachedforMembersandofficers onlybutisavailablefromthefollowingareaoftheGLA’swebsite: http://www.london.gov.uk/mayor-assembly/london-assembly/oversight 4 SummaryListofActions (Pages35-38) ReportoftheExecutiveDirectorofSecretariat Contact:JohnBarry; [email protected] ;02079834425 TheCommitteeisrecommendedtonotethecompletedandoutstandingactions arisingfrompreviousmeetingsoftheGLAOversightCommittee. 3 5 ActionTakenUnderDelegatedAuthority (Pages39-48) ReportoftheExecutiveDirectorofSecretariat Contact:JohnBarry; [email protected] ;02079834425 TheCommitteeisrecommendedtonotetheactiontakenbytheChairofthe Committeeunderdelegatedauthority. 6 HeadofPaidServiceOralUpdate TheHeadofPaidServicetoprovideanyserviceupdatesnotcoveredintherestofthe agenda. 7 SharedServicesUpdate (Pages49-72) ReportoftheHeadofPaidServiceandExecutiveDirectorofResources Contact:DavidGallie; [email protected] ;02079834968 TheCommitteeisrecommendedto: (a) CommentonandnotetheprogressbeingmadeacrosstheGLAGroupon sharedservicesandcollaborativeprocurement; (b) PriortoanydecisionbytheMayor,commentontheproposedHRshared servicearrangementbetweentheGLAandMOPAC;and (c) PriortoanydecisionbytheHeadofPaidService,commentontheproposed staffingarrangementsfortheHRsharedservicebetweentheGLAand MOPAC. Theappendicestothereportsetoutonpages53to72areattachedforMembersandofficers onlybutareavailablefromthefollowingareaoftheGLA’swebsite: http://www.london.gov.uk/mayor-assembly/london-assembly/oversight 8 People'sQu estionTime (Pages73-76) ReportoftheDirectorofCommunicationsandExternalAffairs Contact:DáireBasra; [email protected] ;02079834033 TheCommitteeisrecommendedto: (a) NoteandcommentontheproposalsforPeople’sQuestionTime,on Wednesday26March2013containedinthereport(particularviewsare soughton(i)thegeographicalarea,and(ii)theChairoftheevent);and (b) Provideanyviews,ideasorsuggestionsonfurtherwaystoimprovePeople’s QuestionTimeasaconsultativeevent. 4 9 DraftCommitteeTimetable2014 -15 (Pages77-82) ReportoftheExecutiveDirectorofSecretariat Contact:DaleLangford; [email protected] ;02079834415 TheCommitteeisrecommendedtoapproveinprinciplethedrafttimetableof LondonAssemblyandcommitteemeetingsforthe2014/15year,notingthatthe finalprogrammeofmeetingsissubjecttorelateddecisionsbytheLondonAssembly tobetakenattheAnnualMeetinginMay2014. 10 SecretariatQuarterlyReview,Quarter2,2013 -14 (Pages83-94) ReportoftheExecutiveDirectorofSecretariat Contact:KatieSmith; [email protected] ;02079834423 TheCommitteeisrecommendedtonotethecoreSecretariatquarterlymonitoring reportforthesecondquarterof2013-14(July-September2013). 11 AssemblyBudgetRequirement20 14 -15 (Pages95-104) ReportoftheExecutiveDirectorofSecretariatandExecutiveDirectorofResources Contact:MarkRoberts; [email protected] ;02079834428 TheCommitteeisrecommendedtoagreetheLondonAssembly’sdraftbudget requirementfor2014-15forrecommendationtotheMayor,subjecttoanychanges thatmightbenecessarypriortothefinalagreementonthebudgetinFebruary2014 toreflect: (a) AnyfurtheradvicefromtheExecutiveDirectorofResourcesoncontingencies andfinancialreserves;and (b) Anychangesthatemergeduringtheremainderofthebudgetprocess. 12 TransparencyoftheGLAGroup:Responses (Pages105-120) ReportoftheExecutiveDirectorofSecretariat Contact:JohnBarry; [email protected] ;02079834425 TheCommitteeisrecommendedtonotetheresponsestoitsreport, Transparencyof theGLAGroup . 5 13 WorkProgrammefortheGLAOversightCommittee2013 -14 (Pages121-126) ReportoftheExecutiveDirectorofSecretariat Contact:JohnBarry; [email protected] ;02079834425 TheCommitteeisrecommendedtonoteitsworkprogrammefor2013-14and identifyanyadditionalissuesitwishestoconsideratfuturemeetings. 14 DateofNextMeeting ThenextmeetingoftheCommitteeisscheduledtobeheldonWednesday11December201 3 at2.00pmintheChamber. 15 AnyOtherBusinesstheChairConsidersUrgent 6 Agenda Item 2 Subject: DeclarationsofInterests Reportto: GLAOversightCommittee Reportof: ExecutiveDirector of Secretariat Date : 7November2013 Thisreportwillbeconsideredinpublic 1. Summary 1.1 ThisreportsetsoutdetailsofofficesheldbyAssemblyMembersfornotingasdisclosablepecuniary interestsandrequiresadditionalrelevantdeclarationsrelatingtodisclosablepecuniaryinterests,and giftsandhospitalitytobemade. 2. Recommendations 2.1 ThatthelistofofficesheldbyAssemblyMembers,assetoutinthetablebelow,benoted asdisclosablepecuniaryinterests 1; 2.2 ThatthedeclarationbyanyMember(s)ofanydisclosablepecuniaryinterestsinspecific itemslistedontheagendaandthenecessaryactiontakenbytheMember(s)regarding withdrawalfollowingsuchdeclaration(s)benoted;and 2.3 ThatthedeclarationbyanyMember(s)ofanyotherinterestsdeemedtoberelevant (includinganyinterestsarisingfromgiftsandhospitalityreceivedwhicharenotatthe timeofthemeetingreflectedontheAuthority’sregisterofgiftsandhospitality,and notingalsotheadvicefromtheGLA’sMonitoringOfficersetoutatbelow)andany necessaryactiontakenbytheMember(s)followingsuchdeclaration(s)benoted. 3. IssuesforConsideration 3.1 RelevantofficesheldbyAssemblyMembersarelistedinthetableoverleaf: 1TheMonitoringOfficeradvisesthat: Paragraph10oftheCodeofConductwillonlyprecludeaMemberfrom participatinginanymattertobeconsideredorbeingconsideredat,forexample,ameetingoftheAssembly, wheretheMemberhasadirectDisclosablePecuniaryInterestinthatparticularmatter.Theeffectofthisis thatthe‘mattertobeconsidered,orbeingconsidered’mustbeabouttheMember’sinterest.So,bywayof example,ifanAssemblyMemberisalsoacouncillorofLondonBoroughX,thatAssemblyMemberwillbe precludedfromparticipatinginanAssemblymeetingwheretheAssemblyistoconsideramatteraboutthe Member’srole/employmentasacouncillorofLondonBoroughX;theMemberwillnotbeprecludedfrom participatinginameetingwheretheAssemblyistoconsideramatteraboutanactivityordecisionofLondon BoroughX . CityHall,TheQueen’sWalk,LondonSE12AA Enquiries:02079834100minicom:02079834458 www.london.gov.uk v11/2013 Page 1 Member Interest TonyArbour AM Member,LFEPA;Member,LBRichmond JennetteArnold OBEAM CommitteeoftheRegions GarethBacon AM Member,LFEPA;Member,LBBexley JohnBigg sAM AndrewBoff AM CongressofLocalandRegionalAuthorities(Councilof Europe) VictoriaBorwick AM Member,RoyalBoroughof Kensington&Chelsea; DeputyMayor JamesCleverly AM ChairmanofLFEPA;ChairmanoftheLondonLocal ResilienceForum;substitutemember,LocalGovernment AssociationFireServicesManagementCommittee TomCopley AM AndrewDismore AM LenDuvall AM RogerEvans AM Member,LBHavering;CommitteeoftheRegions;Trustfor London(Trustee) NickyGavron AM DarrenJohnson AM Member,LFEPA;Member,LBLewisham JennyJones AM Member,HouseofLords StephenKnight AM Member,LFEPA;Member,LBRichmond