Board Report P u b l i c Date Venue Tuesday, Manukau Civic 28 May 2019 Building Manukau Station Time Road 9.30 am Board Agenda Where: Manukau Civic Building, Auckland When: Tuesday, 28 May 2019 | 9.30 am – 4.00 pm Board Members: Adrienne Young-Cooper – Chair David Kennedy – Director Richard Leggat – Director Dr Susan Macken – Director Paul Majurey – Director Mike Pohio – Director Martin Udale – Director Paul Brown – Intern In attendance: Roger MacDonald – Chief Executive Monica Ayers – Director People and Culture Jenni Carden – Executive Officer / Company Secretary Angelika Cutler – Director Corporate Affairs Carl Gosbee – Director Corporate Services Rod Marler – Director Design and Place David Rankin – Chief Operating Officer Brenna Waghorn – Director Strategy Ian Wheeler – Director Portfolio Management Allan Young – Director Development Public meeting 1. Opening of Public Meeting 1.1 Apologies 1.2 Health and safety moment 1.3 Directors’ interests 1.4 Directors’ Board meeting attendance register 1.5 Minutes of the 26 April 2019 Board meeting (public) 1.6 Public deputation 2. Public strategic papers 2.1 Kia Puāwai/ Unlock Pukekohe High Level Project Plan 3. Chief Executive’s report 4. Health and Safety report 5. Māori Responsiveness report 6. Public decision papers 6.1 Disposals recommendation report 6.2 Proposed land disposal part of 2-4 and 6 Henderson Valley Road, Henderson 6.3 Grants and donations policy 7. Public information papers 7.1 Alternative financing and funding tools – targeted rates 7.2 Corporate Property Disposal Programme 7.3 Panuku quarter three report to Auckland Council Morning Tea Opening of Confidential Meeting 11.30 am Confidential meeting 8. Procedural Motion to Exclude the Public Put the motion that, pursuant to clause 12.3 of the Panuku Constitution, the public be excluded from the following proceedings of this meeting, so that commercially sensitive issues can be discussed in confidential session. 9. Confidential governance matters 9.1 Apologies 9.2 Directors’ interests Withheld from the public under S7(2)(h) of the LGOIMA 9.3 Minutes of 26 April 2019 Board meeting Withheld from the public under S7(2)(h) of the LGOIMA 9.4 Board action list Withheld from the public under S7(2)(h) of the LGOIMA 9.5 Board forward work programme Withheld from the public under S7(2)(h) of the LGOIMA 9.6 Verbal update from People and Culture Committee 3 May 2019 9.7 Internal Audit programme 10. Confidential Chief Executive’s report (fully confidential) Withheld from the public under S7(2)(h) and S7(2)(b)(ii) of the LGOIMA 11. Health and Safety report Withheld from the public under S7(2)(h) of the LGOIMA 12. Māori Responsiveness report Withheld from the public under S7(2)(h) of the LGOIMA 13. Confidential strategic papers (papers which are fully confidential) 13.1 Proposed transfer of assets – update Withheld from the public under S7(2)(h), S7(2)(b)(ii) and S7(2)(g) of the LGOIMA 13.2 Proposed SOI update report Withheld from the public under S7(2)(h) and S7(2)(b)(ii) of the LGOIMA Lunch with Ōtara – Papatoetoe Local Board and Manurewa Local Board 14. Confidential decision papers (papers which are fully confidential) 14.1 Civic Administration Building Withheld from the public under S7(2)(h), S7(2)(b)(ii) and S7(2)(i) of the LGOIMA 15. Confidential information papers (papers which are fully confidential) 15.1 Programme Management Framework update Withheld from the public under S7(2)(h) and S7(2)(b)(ii) of the LGOIMA 15.2 America’s Cup Update Withheld from the public under S7(2)(h), S7(2)(i) and S7(2)(b)(ii) of the LGOIMA 15.3 C40 Reinventing Cities Competition Withheld from the public under S7(2)(h) of the LGOIMA 16. General Business 17. Confidential strategic discussion 17.1 Risk workshop Withheld from the public under S7(2)(h) and S7(2)(b)(ii) of the LGOIMA Meeting close Local Government Official Information and Meetings Act 1987. 7 Other reasons for withholding official information (1) Where this section applies, good reason for withholding official information exists, for the purpose of section 5, unless, in the circumstances of the particular case, the withholding of that information is outweighed by other considerations which render it desirable, in the public interest, to make that information available. (2) Subject to sections 6, 8, and 17, this section applies if, and only if, the withholding of the information is necessary to— (a) protect the privacy of natural persons, including that of deceased natural persons; or (b) protect information where the making available of the information— (i) would disclose a trade secret; or (ii) would be likely unreasonably to prejudice the commercial position of the person who supplied or who is the subject of the information; or (ba) in the case only of an application for a resource consent, or water conservation order, or a requirement for a designation or heritage order, under the Resource Management Act 1991, to avoid serious offence to tikanga Maori, or to avoid the disclosure of the location of waahi tapu; or (c) protect information which is subject to an obligation of confidence or which any person has been or could be compelled to provide under the authority of any enactment, where the making available of the information— (i) would be likely to prejudice the supply of similar information, or information from the same source, and it is in the public interest that such information should continue to be supplied; or (ii) would be likely otherwise to damage the public interest; or (d) avoid prejudice to measures protecting the health or safety of members of the public; or (e) avoid prejudice to measures that prevent or mitigate material loss to members of the public; or (f) maintain the effective conduct of public affairs through— (i) the free and frank expression of opinions by or between or to members or officers or employees of any local authority, or any persons to whom section 2(5) applies, in the course of their duty; or (ii) the protection of such members, officers, employees, and persons from improper pressure or harassment; or (g) maintain legal professional privilege; or (h) enable any local authority holding the information to carry out, without prejudice or disadvantage, commercial activities; or (i) enable any local authority holding the information to carry on, without prejudice or disadvantage, negotiations (including commercial and industrial negotiations); or (j) prevent the disclosure or use of official information for improper gain or improper advantage. Directors’ Interests as at 27 May 2019 Member Interest Company / Entity Conflicts pre-identified? Adrienne Chair Panuku Development Auckland Limited YOUNG- Chair Housing New Zealand Corporation COOPER Chair Housing New Zealand Limited Chair Housing New Zealand Build Limited Director Cornwall Park Trust Board Incorporated Director HLC Limited Director Queenstown Airport Corporation Limited Director SeaLink New Zealand Limited and Yes related companies Director Sir John Logan Campbell Residury Trust Director Sir John Logan Campbell Medical Trust Incorporated Dr Susan C. Deputy Chair Panuku Development Auckland Limited MACKEN Chair Kiwibank Chair Spa Electrics Ltd (Aust.) Deputy Chair Tāmaki Redevelopment Company Ltd Possible Director Blossom Bear Ltd Director STG Ltd Member Interest Company / Entity Conflicts pre- identified? David I. Director Panuku Development Auckland Limited KENNEDY Director 525 Blenheim Road Limited Director Cathedral Property Limited Director Good General Practice Limited Director Grantley Holdings Limited Director Hobsonville Development GP Limited Director New Ground Living (Hobsonville Point) Limited Director Ngāi Tahu Justice Holdings Limited Director Ngāi Tahu Property (CCC-JV) Limited Director Ngāi Tahu Property Joint Ventures Possible, Unlock Limited Northcote Director Ngāi Tahu Property Joint Ventures (No.2) Limited Director Ngāi Tahu Real Estate Limited Director NTP Development Holdings Limited Director NTP Investment Holdings Limited Director NTP Investment Property Group Limited Director Prestons Road Limited Richard I. Director Panuku Development Auckland Limited LEGGAT Chairman NZ Cycle Trail Incorporated Executive Chair Kiwis for kiwi Director Cycling NZ Director Hamilton Waikato Tourism Director Mortleg Ltd Director Snowsports NZ Director Trophy Metropolitan Ltd Director Warren and Mahoney Director Winter Games New Zealand Panel Member NZ Markets Disciplinary Tribunal Member Union Cycliste Internationale Ethics Commission Member Interest Company / Entity Conflicts pre- identified? Paul F. Director Panuku Development Auckland Limited MAJUREY Chair Hauraki Collective (12 iwi collective) Chair Impact Enterprise Fund Mana Whenua & Crown Working Group Chair (proposed Hauraki Gulf / Tikapa Moana Recreational Fishing Park) Chair Marutūāhu Rōpū General Partner Ltd Chair Marutūāhu Collective (5 iwi collective) Chair Puhinui Park Limited Tāmaki Makaurau Community Housing Chair Ltd Chair Te Pūia Tāpapa Tūpuna Maunga o Tāmaki Makaurau Chair Authority Chair Whenuapai Housing General Partner Ltd Co-Chair Sea Change Marine Spatial Plan Project Director Arcus Property Limited Director Atkins Holm Majurey Ltd Director Ngāti Maru Ltd Director Pare Hauraki Asset Holdings Ltd Director Pouarua Farm General Partner Ltd Director Tikapa Moana Enterprises Ltd Trustee Crown Forestry Rental Trust Trustee Hauraki Fishing Group Mana Whenua Hauraki Gulf Forum Representative Member Interest Company / Entity Conflicts pre- identified? Michael E. Director Panuku Development Auckland Limited POHIO Chairman