APT ICT Development Program for Supporting ICT Pilot Project in Rural Areas Project Completion Report Title of the project : A Pilot Project for realizing Full Time Active Volcano Surveillance, Geohazards monitoring, and creating Disaster Emergency Information Dissemination Station together with the provision of internet wireless broadband services to the selected school and the nearby communities 2015-2017 Office of the Government Chief Information Officer (OGCIO), Republic of Vanuatu and Japan Telecommunications Engineering and Consulting Service (JTEC), Tokyo, Japan 1 Executive Summary The objective of the pilot project was to demonstrate how ICTs can be used to increase/improve safety at disaster risk areas. All the work under a pilot project has been done in Tanna with installation of cameras, devices including network equipment, computers, TV monitors and poles/towers to provide internet access to one/two health Centers, school(s) and the airport. Seamless information gathering from the volcano site to the national center is very important and also need to deliver disaster information to the public at site as quickly as possible. Information dissemination to the White Sands area of Tanna Island will keep the community updated on the current situation on things when so required. This pilot project started with introducing physical volcano monitoring and sending information to the east Tanna area on any ensuing danger or emergency. The provisioning of creating an Information Station for locally displaying volcanic activity information as well as other Government information. The required and Internet connectivity means for such needs and also providing internet connectivity to the schools, health centers, airport and other community. The network is completed and made operational with the cooperation of Vanuatu stakeholders and the Japanese experts. Since the project launched in 2014 and started its first phase, the devastating cyclone PAM heavily destroyed the country's infrastructure and the project sites were of no exception. This unprecedented natural event delayed the project by about one year and with the understanding of APT and Japanese Government the project activities were able to continue. During the project, all the sites were made operational providing services as planned. Still there are bits and pieces to sort out but it will be done in due course. The White Sands secondary school is now having Internet connection for their studies and communication which will improve quality of education of the students. The teachers will be able to take on line programs for their further studies. The White Sands health center is connected to the network providing Internet facilities where the medical staff and others will be able to do their job more efficiently and effectively to save lives. The METEO office at the Tanna White Grass airport in now connected with the VMGD/METEO headquarters via broadband enabling to display the information on Monitors and able to keep airport uses updated on real time situation on the spot. Other locations will avail the benefits as stated in this report. This pilot project is very successful although faced a series of challenges owing to the remoteness of the sites of the island, encounters natural events like cyclone, unforeseen volcanic eruptions. This network for gathering and timely disseminating of information will have tremendous impact to the people of Tanna which will give them confidence of reaching appropriate services from the government. 2 Contents Executive Summary ----------------------------------------------------------------------------- 2 Table of Contents --------------------------------------------------------------------------------- 3 Acknowledgement ------------------------------------------------------------------------------- 5 Glossary -------------------------------------------------------------------------------------------- 6 Progress Record of the Project ---------------------------------------------------------------- 7 Pictorial presentation of Project Activities ---------------------------------------------------- 8 Chapter 1 Background and Country Information ------------------------------ 11 1.1 Background 1.2 Country Information 1.3 Vanuatu Climate Change and Disaster Risk Reduction Policy 2016-2030; Chapter 2 Project Partners and Stake Holders ---------------------------------- 15 2.1 Office of the Government Chief Information Officer (OGCIO) 2.2 Vanuatu Meteorology and Geo Hazards Department (VMGD) 2.3 Telecom Vanuatu Limited (TVL) 2.4 Telecommunications and Radiocommunications Regulator (TRR) 2.5 Japan Telecommunications Engineering and Consulting Service (JTEC) 2.6 MaechanNet Ltd. Chapter 3 The Pilot project ----------------------------------------------------------- 19 3.1 Objectives 3.2 Projected benefits 3.3 Project formulation 3.4 The Project Team 3.5 Information dissemination process 3.6 Broadband Internet access to schools 3.7 Broadband Internet access to remote health center 3.8 Broadband access to western Tanna 3.9 Outline of total network system Chapter 4 Design and implementation of the Project ------------------------- 27 4.1 Project outline 4.2 The four basic functions of the Pilot Project 4.3 Project Formulation and Coordination Structure 4.4 Site status review 3 4.5 The Pilot Project design 4.6 Installation, Testing and Commissioning 4.7 Network design, adjustments and modifications 4.8 Relocation of HD camera Chapter 5 Achievements and Impact --------------------------------------------- 41 5.1 Achievements and Impact 5.2 Implementation and adjustments 5.3 Achievements 5.4 Different Phases of the Project 5.5 Impact 5.6 Sustainability Chapter 6 Accounts Report ------------------------------------------------------------ 45 6.1 Summary of Accounts Report Chapter 7 Conclusions and Recommendations ---------------------------------- 47 7.1 Conclusions 7.2 Recommendations from the Japanese experts References ------------------------------------------------------------------------------------------ 48 4 Acknowledgements Name Designation Organization HE. Mr. Jotham Napat, MP Minister Vanuatu Government Mr. Gerard Metson CIO OGCIO Mr. Fred Samuel Ex. CIO OGCIO Mr. Barlene Lutchmoodoo Acting CEO TVL Dr. Kader Hiroshi Pramanik Advisor, ICT affairs JTEC Mr. Minoru Takahara Vice President JTEC Mr. Jackson Miake Manager ICT OGCIO Mr. John Jack Manager Projects OGCIO Mr. Paul Henry Natiang Staff Technician OGCIO Ms. Esline Garaebiti Manager VMGD Ms. Patricia Mawa Manager Engineering VMGD Mr. Patterson IP Engineer VMGD Mr. Loic Jimmy Power System Technician VMGD Ms. Dalsie Baniala Regulator TRR Mr. Brad Partridge UAP Consultant TRR 5 Glossary ICT Information & Communication Technology ISP Internet Service Provider IT Information Technology J-ALART Japanese Nationwide real time Alert system LAN Local Area Network METEO Vanuatu Meteorological Services Section NDMO: National Disaster Management Office MIC Ministry of Internal Affairs and Communications MOE Ministry of Education OGCIO Office of the Government Chief Information Officer TelSat TelSat Broadband service TRR Telecommunications and Radio-communications Regulator TC Tropical Cyclone TVL Telecom Vanuatu Limited VMGD Vanuatu Meteorology and Geohazards Department USP The University of the South Pacific 6 Progress Record of the Project Period Events and records Remarks 2013.8 Submit Project application to APT 2014.5 Dispatch Expert Mission under APT Approval Study Project Scope and Cost Estimation 2015.9 Re-submit Revised Application to APT 2015.2 Approval of APT (USD 147,102） JTEC started the Project 2015.3 Cyclone PAM hit Vanuatu Postpone implementation 2015.8-9 1st Visit Vanuatu for project implementation Survey study the recovery status of the damages, re-view of the project scope and cost re-calculation Submit revised application to APT 2015.12 Approval of APT （USD 191,300） Start detail design and equipment procurement 2016.2 Project equipment purchased in Japan send to International DHL courier 9 Vanuatu (Monitoring camera, Long Range wireless boxes LAN T/R units) 2016.2-3 2nd Visit Vanuatu for project implementation 2016.2 Cyclone (Winston) hit Project coordination with agencies concerned, Fiji Budget arrangement Visit schedule was arranged to Submit the interim report of the Project the same period of the Publication Program survey visit 2016.8-9 3rd Visit Vanuatu for project implementation Visit schedule was arranged to Temporary installation of camera, test operation of the same period of the the image processing system Publication Program survey (Suspend to visit Tanna Island due to delay of visit network installation) Mr. Maejima accompanied with team members for camera setting work 2016.11 4th Visit Vanuatu for project implementation On site camera installation, operation test, completion of system installation, start operation. Hand over the equipment. Camera problem arises just after return Japan. 2016.11～ Trouble shooting for camera system, study 2017.2 recovery method 2017.2～ APT informal consent to extend project period. 2017.4 Preparation necessary equipment and parts for recovery work for camera system 2017.4 5th Visit Vanuatu for project implementation Camera trouble check, recovery and repairmen work, camera replacement, overall system check after completion Instruction to staffs of Vanuatu side 2017.5 Submission of completion report 2017.6 Accounting report, payment settlement End of the project 7 Pictorial presentation of Project Activities Optical (L) and Thermal (R)