Mr Steve Lemon HMS TEMERAIRE Burnaby Road Portsmouth Hampshire PO1 2HB Telephone: 023 92 573037 (W) 07778 854012 (M) Military Net: 9380 28037 (W) Fax: 023 927 24923 Email: NAVY Pers-Temeraire RNSO1(Lemon,Stephen C2) NAVY PERS-TEMERAIRE [email protected] [email protected] File Ref RNHA 002 13 Jan 2017 INTER SERVICES HOCKEY TOURNAMENT 2017– HMS TEMERAIRE Portsmouth 7–8 MAR 17 GENERAL 1. The Royal Navy Hockey Association (RNHA) will host the 2017 Inter Services Hockey Tournament in Portsmouth. This tournament will be a two day event using both artificial turf pitches at HMS Temeraire. 2. The outline programme is at Annex A. 3. All matches will be played at the home of Royal Navy Hockey at Burnaby Road, Portsmouth. The postcode for this is PO1 2HB. 4. Accommodation in the Portsmouth area is extremely limited and cannot be booked more than 2 weeks in advance iaw 2011DIN01-002. It is therefore advised that single service representatives make their own accommodation arrangements. Single Service reps should telephone the Secretary of Navy Hockey on 9380 28037 or 07778 854012 for accommodation contact details. NOTIFICATION AND ELIGIBILITY 5. The TD for the tournament is Mr Chris Todd. Those responsible for managing the 15 teams, the Umpires, Officials and Hon Sec UKAF (for senior VIPs/Officials) are requested to liaise closely with the Sec RNHA, with a completed form as per Annex E as soon as possible and no later than the 27 Feb 17. A list that is partly correct on time is easier to modify than the management of a late submission. 6. For clarity, age eligibility for the tournament is taken as follows: a. Masters - Over 35 on the day of the match and the total team age must never fall below 440 years on the pitch. b. U25 Men - In the U25 competition, players selected for the U25 squad must be under the age of 25 on 1 Jan 17 (1 Jan during the hockey season in which the competition is held), ie. DOB before 1 Jan 92 IS NOT eligible. NO PLAYERS SELECTED FOR THE U25 SQUADS ARE PERMITTED TO PLAY FOR THE SENIOR TEAMS IN THE SAME TOURNAMENT. 1 MEALS AND REFRESHMENTS 7. The Sportsman’s Arms will be open for the duration of the tournament providing snacks and refreshments for both players and supporters. Team managers are invited to contact Mr Ross Puddephatt at The Sportsman’s on 07581083320 to arrange team meals that must be paid for at the time they are taken. At least 1 weeks’ notice is required. SOCIAL ARRANGMENTS 8. No specific social arrangements are being planned. CAR PARKING 9. Car parking will be extremely limited. Use of Team Minibuses should be the norm. Even 15 Team Minibuses will present a problem and arrangements for such vehicles should be made to drop off personnel and park inside the Naval Base. Overflow Car Parking will be in the Tennis Centre opposite HMS Temeraire main gate, all users must draw a pass from the Tennis centre before entering HMS Temeraire. TOURNAMENT DETAILS 10. In addition to Annex A, an itinerary listing the main activities is at Annex B. Other important details are: a. Briefings. Briefings for team managers will be given by the TD at 0800hrs 07 Mar 17 in the Sportsman’s Arms. The TD will then brief the Umpires and Officials at 0845hrs. The TD may send out his brief electronically to the team managers before the Tournament, if this happens the manager’s brief will be cancelled. b. Tournament Rules. The tournament rules are contained in Annex E of the UK AFHA SOPs. All matches will be 35 minutes each way. (Each match on the first day needs to produce a loser and a winner. (By a formula to be decided and briefed by the TD). c. Changing Rooms Officials, Umpires & Players. Changing rooms will be allocated by Sec RNHA. The Umpires and Officials will use the designated changing rooms. The Tournament Director will have the usual TD corner in the Sportsman’s Arms. Note: There will be no bags allowed in the bar. Teams should make arrangements to lock kit in their allocated changing rooms. d. Trophies. A list of current trophy holders is at Annex C. Single Service Secs are requested to ensure trophies are delivered to the Sec RNHA cleaned and engraved please; on or before 08 Mar 17. Individual trophies will be presented (to a maximum number of 18 players and maximum 4 team management, total 22) to winning teams. The criteria for awarding Player of the Tournament for the 5 competitions is in the Tournament rules. Chairman RNHA is requested to co-ordinate this. e. Match balls. 3 match balls should be provided by each participating team. f. Team Photographs. Provision has been made for team photographs prior to each team’s first match. Lt Col (Retd) Charles Jackman will be the tournament photographer. See Annex B for timings. g. Spectators. All spectators should remain outside of the pitch fences. h. Physiotherapy First Aid. There will be a number of sports injury students at the tournament. They are here to gain experience. It is hoped a doctor will be on site. Ice will be available on each pitch. Teams must provide their own first aid 2 kit. In an emergency call 999. Queen Alexander A & E normally takes no more than 10 minutes to have an ambulance on site. i. Tournament Officials. Mr Chris Todd has agreed to be the Tournament Director (TD). TD will appoint 3 Technical Officers (TO). Single Services are invited to contact TD with suitable experienced TO’s and Officials on 07708 265388. Other requirements are as follows: (i) Judges/Timekeepers Single Service Secretaries are requested to provide two officials per service. Names and contact details to Chris on the number above. (ii) Umpires UKAFHUA Appointment Secretary is requested to advise the TD and Sec RNHA of names and contact numbers of Umpire appointments as soon as possible. j. Scoreboards Sec RNHA will provide scoreboards at both pitches. k. Tournament Notices The location of the Tournament notice board will be given at the TD’s briefing. k. Press/Media Details of the Tournament will be communicated to local press and media. Single Service secretaries and Sec UKAFHA are encouraged to invite press and media. However please keep the TD and Sec RNHA informed. OTHER EVENTS 12. The Annual General Meeting of UKAFHA will be held in the Sports Lottery accommodation, HMS Temeraire, Burnaby Rd 0830-1030 07 Mar 17. Tea and Coffee facilities will be available. Again parking will be very limited. 13. Presentations will take place after the final two matches finish. It is anticipated the location will be inside the Sportsman’s Arms. The planned time for the presentations will be 1745hrs. There will be a maximum of 22 individual trophies for each of the five winning teams, plus a permanent keepsake for the five players of the Tournament. Original signed Mr Steve Lemon Secretary Royal Navy Hockey Association Annexes: A. Outline Programme B. Detailed Programme C. Trophy Holders 2016 D. Officials and Umpire return E. Match Sheet team return F. Details accommodation requirements (Form for completion) 3 Distribution: President UK AFHA Chairman UK AFHA Sec UK AFHA Chairman RNHA Chairman AHA Chairman RAFHA Single Service Hockey Secretaries Chairman UK AFHUA TD for Tournament Officials 4 ANNEX A TO RNHA 002 DATED 13 JAN 17 INTER SERVICES HOCKEY 2017 - OUTLINE PROGRAMME TIME EVENT PITCH MATCH 07.03.17 0700 Pavilion open 0800-0930 TD, Umpires, team managers briefing 0830 - 1030 UK AFHA AGM Lottery Accom. 1100-1230 RN U25s v RAF U25’s Pitch1 Match 1 1100-1230 RN Women’s Masters v RAF Pitch 2 Match 2 Women’s Masters 1330-1500 RN Ladies v RAF Ladies Pitch 1 Match 3 1330-1500 RN Masters v RAF Masters Pitch 2 Match 4 1530-1700 RN Senior Men v RAF Senior Men Pitch 1 Match 5 08.03.17 0700 Pavilion open 0830-1000 ARMY U25’s v Losers Match 1 Pitch 1 Match 6 0830-1000 ARMY Women’s Masters v Losers Pitch 2 Match 7 Match 2 1020-1150 ARMY Ladies v Losers Match 3 Pitch 1 Match 8 1020-1150 ARMY Masters v Losers Match 4 Pitch 2 Match 9 1210-1340 ARMY Senior Men v Losers Match 5 Pitch 1 Match 10 1210-1340 ARMY Women’s Masters v Winners Pitch 2 Match 11 Match 2 1400-1530 ARMY Ladies v Winners Match 3 Pitch 1 Match 12 1400-1530 ARMY U25’s v Winners Match 1 Pitch 2 Match 13 1600-1730 ARMY Senior Men v Winners Match 5 Pitch 1 Match 14 1600-1730 ARMY Masters v Winners Match 4 Pitch 2 Match 15 1745-1815 Presentations Note. Team photographs as in Annex B (the detailed programme). 5 ANNEX B to RNHA 002 DATED 13 JAN 17 INTER SERVICES 2017 – DETAILED PROGRAMME TIME EVENT VENUE / NOTES Tue 07 Mar 0700 Sportsman’s opens Pitches inspected & Prepared 0800-0830 Team Managers brief Sportsman’s 0830-0900 Umpire/Officials brief Sportsman’s 0830-1030 UK AFHA AGM Lottery Accommodation 0900-0920 Team Photographs Match 1/2 Pitch 1 1100-1230 RN U25’s v RAF U25’s Pitch 1/Match 1 1100-1230 RN Women’s Masters v RAF Women’s Pitch 2/Match 2 Masters 1230 - 1300 Lunch 1300-1320 Team Photographs Match 3/4 Pitch 1 1330-1500 RN Ladies v RAF Ladies Pitch 1/Match 3 1330-1500 RN Masters v RAF Masters Pitch 2/Match 4 1500-1520 Team Photographs Match 5 Pitch 1 1530-1700 RN Senior Men v RAF Senior Men Pitch 1/Match 5 Wed 08 Mar 0700 Sportsman’s opens Pitches inspected 0800 ARMY Women’s Masters / ARMY U25 Tennis Court Photograph 0830-1000 ARMY U25’s v Losers Match 1 Pitch 1/Match 6 0830-1000 ARMY Women’s Masters v Losers Match 2 Pitch 2/Match 7 0900 ARMY Ladies / ARMY Masters Photographs Tennis Court 1020-1150 ARMY Ladies v Losers Match 3 Pitch 1/Match 8 1020-1150 ARMY Masters v Losers Match 4 Pitch 2/Match 9 1140 Photographs ARMY Seniors Tennis Court 1150- 1230 UK AFHA VIP Lunch Lottery Accommodation 1230-1400 ARMY Seniors v Losers