ABERDEEN SCHOOL DISTRICT NO. 5 ABERDEEN, WASHINGTON Regular Meeting of the Board of Directors Community Room, Aberdeen High School February 7, 2017 AGENDA 5:00 p.m. Regular Meeting Call to Order, Community Room Flag Salute Consent Agenda 1. Minutes 2. Accounts Payable 3. Trip Request 4. Gifts to the District 5. Correspondence Comments from Board Members Comments from Student Representative Comments from the Audience 1. AHS Bowling Team 2. CTE Construction/Sign making Old Business 1. Draft Study and Survey 2. Policy 3115 Homeless Students 3. 2017-2018 Academic Calendar Superintendent’s Report 1. Stewart Field Grandstand 2. Legislative Update 3. 2017-2018 Budget Update 4. WSSDA Legislative Conference 5. New Stevens School Update 6. Wide Area Network Board Meeting Agenda February 7, 2017 Instructional Services 1. Teaching and Learning Report 2. New Instructional Materials Financial Services 1. Portable Classroom Building Athletics and Activities New Business 1. Policy 2190 Highly Capable 2. Cosmetology Agreement 3. 2018-2019 Calendar 4. Next Meeting 5. Superintendent Search Comments from the Audience Executive Session Personnel Matters 1. Superintendent Search 2. Certificated 3. Classified 4. Teachers Out-of-Endorsed Area Assignments ADJOURN - 2 - ABERDEEN SCHOOL DISTRICT NO. 5 BOARD INFORMATION AND BACKGROUND February 7, 2017 – Community Room, Aberdeen High School 5:00 p.m. – Regular Meeting Call to Order Flag Salute Consent Agenda – Enclosure 1 1. Minutes – Minutes from the January 17, 2017, regular meeting are enclosed for your review and approval. 2. Accounts Payable and Financial Matters – General Fund vouchers 822368 and 822371 for vehicle purchases are presented for your review and approval. 3. Trip Request a. The AHS Orchestra is requesting permission to travel to Seattle and British Columbia for performances, workshops and a recording session on March 3-7, 2017. 4. Gifts to the District a. The Boeing Employee Individual Giving Program has donated $130.00 to Central Park Elementary School. b. The Black Family Charitable Fund has donated $1,000.00 to Robert Gray Elementary School in support of the school’s reading program. c. Donald Livesey has donated a cello valued at $1,200.00 to the District for use in the AHS Orchestra. 5. Correspondence – Correspondence from the Office of the Superintendent of Public Instruction commending Robert Gray Elementary School for its performance and informing the district the school is exiting Focus status. Comments from Board Members Comments from Student Representative Comments from the Audience 1. AHS Bowling Team – Members of the AHS Bowling Team will be in attendance to share information about their first season. 2. AHS Construction/Sign Program – Corey Martinsen, construction/sign-making teacher at Aberdeen High School, will provide an overview of the program and discuss a project that is part of his internship toward becoming a CTE director. Old Business 1. Study and Survey – Brian Fitzgerald, Brian Ho and Gerry Pless from TCF Architecture will present the Draft Study and Survey, which is required of districts 1 Board Information February 7, 2017 prior to application for state construction funds, and an update on various projects throughout the district. Enclosure 2 2. Policy 3115 Homeless Students – An update to Policy 3115 Homeless Students is presented for second reading and adoption. Enclosure 3 3. 2017-2018 Calendar – The Board meeting dates have been added to the 2017-18 calendar for your consideration. Enclosure 4 Superintendent’s Report 1. Stewart Field Grandstand – An update on the timeline for a capital projects plan for Stewart Field, including plans for a summer construction project to roof the grandstands. Enclosure 5 2. 2017 Legislative Update – Superintendent Opstad will provide information about the ongoing legislative session. Enclosure 6 3. 2017-2018 Budget Update – An update from Superintendent Opstad on projections for the 2017-2018 school district budget. 4. WSSDA Legislative Conference – A reminder that the 2017 WSSDA Legislative Conference will take place February 12-13 in Olympia. 5. New Stevens School Update – Superintendent Opstad will update Board members about discussions to locate a new Stevens Elementary School near Grays Harbor College. 6. Wide Area Network – Superintendent Opstad will provide information about an RFP for the wide area network. Instructional Services 1. Teaching and Learning Report – Judy Holliday will present the Teaching and Learning Report for January, which is enclosed for your information. Enclosure 7 2. New Instructional Materials – The Instructional Materials Committee met on January 19 and is recommending Board approval of the novels listed below. They are presented tonight for first reading. a. A Wrinkle in Time by Madeleine L’Engle and published by Farrar, Straus & Giroux, N.Y., is recommended for use in the sixth-grade class at Central Park Elementary School. Enclosure 8 b. Maniac Magee by Jerry Spinelli and published by Scholastic is recommended for use in sixth-grade classes at Stevens Elementary School. Enclosure 9 c. Watership Down by Richard Adams and published by Rex Collins is recommended for use in sixth-grade classes at A.J. West Elementary School. Enclosure 10 Financial Services 1. Portable Classroom Building – Business Manager Elyssa Louderback will review enrollment projections in support of adding a portable classroom building at Stevens Elementary School. Enclosure 11 2 Board Information February 7, 2017 Athletics and Activities New Business 1. Policy 2190 Highly Capable – An update to the procedures in Policy 2190 High Capable was recommended during the consolidated program review and the update is presented tonight for your information. No action required. Enclosure 12 2. Cosmetology Agreement – Grays Harbor Beauty College is under new ownership and a new agreement between the Twin Harbors’ Branch of the Skills Center and the beauty college is presented for your review and approval. Enclosure 13 3. 2018-2019 Calendar – The calendar committee is recommending approval of the academic calendar for 2018-2019. It is presented tonight for Board approval. Enclosure 14 4. Next Meeting – The next regular meeting of the Board is set for 5 p.m. Tuesday, February 21, in the Community Room at Aberdeen High School. 5. Superintendent Search – Northwest Leadership Associates will update Board members on the superintendent search and discuss the interview process and timeline. Comments from the Audience Executive Session At this time the meeting will recess for an executive session under RCW 42.30.110 (g) (to evaluate the qualifications of an applicant for public employment or to review the performance of a public employee) and to discuss contract negotiations that is expected to last 30 minutes. Personnel Matters Enclosure 15 1. Superintendent Search 2. Certificated a. Supplemental Contracts b. Resignations c. Retirements d. Substitutes 3. Classified a. Hires b. Leave of Absence c. Extra-Curricular Contracts d. Extra-Curricular Resignations e. Substitutes f. Substitute Resignation 4. Teachers Out-of-Endorsed Area Assignments Enclosure 16 ADJOURN 3 ABERDEEN SCHOOL DISTRICT NO. 5 Minutes of the Regular Meeting of the Board of Directors – January 17, 2017 At 5:04 p.m. President Bielski convened the regular meeting of the Aberdeen CALL TO ORDER School Board in the Community Room at Aberdeen High School. Members present were Christi Boora, Erin Farrer and Jeff Nelson, along with Student Representative Nadia Wirta, Superintendent Thomas Opstad and 16 patrons and staff. Director Jamie Walsh joined the meeting in progress during comments from Board members. The meeting began with the Flag salute. On a motion by Erin Farrer and seconded by Christi Boora, the Board CONSENT AGENDA approved the Consent Agenda, which included the minutes from the meeting on December 20, 2016; December payroll vouchers 822120 through 822178 totaling $2,859,775.77; General Fund vouchers 822209 and 822211 through 82305 totaling $675,087.61, ASB Fund vouchers 822178 through 822206 and 822306 totaling $18,755.77, Private Purpose Trust Fund vouchers 822207 through 822208 totaling $4,647.99 and Transportation Fund voucher 822210 in the amount of $130,085.55; reviewed correspondence from OSPI thanking Cori Krick and Katie Hirschfeld for their work on the ELA Collection of Evidence; and approved the affiliation agreement with Grays Harbor College to allow clinical training at schools for students enrolled in the nursing program. Director Christi Boora commented that she was able to attend the legislative COMMENTS FROM send-off and came away hopeful there will be progress on education funding BOARD MEMBERS this legislative session. President Sandra Bielski reminded everyone that winter graduation at Harbor High School is planned for 6 p.m. Thursday, January 19. Student Representative Nadia Wirta commented that school and activities are COMMENTS FROM back in full swing since the break, that it was nice to see the girls’ bowling STUDENT team get a win and that the boys’ wrestling team had one of its best point REPRESENTATIVE totals at a recent match. Following a demonstration by Transportation Director Ernie Lott and TRANSPORTATION discussion about payment options, on a motion by Christi Boora and GPS seconded by Erin Farrer, the Board voted unanimously to proceed with a five-year contract and license in the amount of $27,597.60 for a GPS system to be installed on school buses. Following a presentation by Maintenance Supervisor Mike Pauley, on a COMPACTING motion by Jamie Walsh and seconded by Jeff Nelson, the Board voted to enter DUMPSTERS into an agreement estimated at $30,433.94 with Solid Waste Systems of Aberdeen School Board Minutes January 17, 2017 Enumclaw for the purchase of a compacting dumpster to be installed at Aberdeen High School, with the intent to proceed with purchase and installation of a similar unit at Miller Junior High school pending a follow-up assessment of the Aberdeen High School project. On a motion by Christi Boora and seconded by Erin Farrer, the Board POLICY 3205 SEXUAL adopted Policy 3205 Sexual Harassment of Students Prohibited.