Procurement of All-in-One Desktop Computers to 718 Government Schools in HKDB region in Karnataka State GOVERNMENT OF KARNATAKA DEPARTMENT OF STATE EDUCATIONAL RESEARCH AND TRAINING TENDER DOCUMENT For supply of All-In-One Desktop Computers to 718 Government Schools across the six districts of Hyderabad Karnataka Region under IT@Schools in Karnataka Project E-Procurement Tender Document (To be used for furnishing bids by the eligible firms) Address for communication: Director, Department of State Educational Research and Training #4, 100 ft Ring Road, Banashankari 3rd Stage, Bengaluru – 560085 Phone No: 080-26980100 Website: www.dsert.kar.nic.in E-Mail: [email protected] Page 1 of 83 Procurement of All-in-One Desktop Computers to 718 Government Schools in HKDB region in Karnataka State (This page is left bank intentionally) Page 2 of 83 Procurement of All-in-One Desktop Computers to 718 Government Schools in HKDB region in Karnataka State DEPARTMENT OF STATE EDUCATIONAL RESEARCH AND TRAINING, BANASHANKARI 3RD STAGE, BENGALURU-560085 Introduction The State Government of Karnataka is implementing „IT@Schools in Karnataka‟ project in Government High Schools, through Department of State Educational Research and Training. Through this programme, it is proposed to bring changes in classroom teaching-learning processes by integrating technology and focus on Computer Assisted Learning and Computer Education of students. The project aims at providing ICT facilities to Government High Schools, generally located in villages, taluks and district head-quarters. Presently, it is proposed to provide All-in-One desktop computers to establish School Computer Lab in the schools. In the first phase, 1000 Government High Schools spread across 34 Education Districts of the state have been covered for establishing computer labs. Through this tender, it is intended to cover 718 Government High Schools, spread across six districts (Ballari, Bidar, Kalburgi, Koppal, Raichur and Yadagiri) of the Hyderabad Karnataka region of Karnataka state. Page 3 of 83 Procurement of All-in-One Desktop Computers to 718 Government Schools in HKDB region in Karnataka State Notice inviting Tender The Director, DSERT, Banashankari 3rd stage, 100 Ft Outer Ring Road, Bengaluru-85; here by invites Technical & Commercial bids from officially registered & eligible suppliers for the supply of All-in- One Desktop Computers to selected 718 Government High Schools, spread across six districts (Ballari, Bidar, Kalburgi, Koppal, Raichur and Yadagiri) of the Hyderabad Karnataka region of Karnataka state, under IT@Schools in Karnataka Project for the year 2019-20. Data Sheet DSERT/ETC-3/HKDB/AIO-1/2019-20 Date: 1 Tender Reference 28-06-2019 Date: _______ 2 Date of commencement Tender 01-07-2019 3 Last date and time for submission of tender 03-09-2019 at 5.00 pm 4 Date & time of Pre Bid Conference 07-08-2019 at 3.00 pm 5 Date & time of Submission of Pre Bid Queries 13-08-2019 at 5.00 pm Date & Time of opening of 6 06-09-2019 11.00 am IST Technical Bid Date & Time of opening of 7 20-09-2019 11.00 am IST Commercial Bid 8 Letter of Intent 30-09-2019 9 Letter of Acceptance 10-10-2019 Venue of pre bid conference Office of The Director, DSERT, 10 opening of tenders & address for Banashankari 3rd Stage, Bengaluru – 560085 communication Interested and eligible bidders may submit their bids through e-procurement process only. Page 4 of 83 Procurement of All-in-One Desktop Computers to 718 Government Schools in HKDB region in Karnataka State SECTION I INVITATION FOR TENDER (IFT) IFT NO: DSERT/ETC-3/HKDB/AIO-1/2019-20 Date :28-06-2019 1. The Director, Department of State Educational Research and Training, Banashankari 3rd stage, Bengaluru-560085, invites e-tenders from eligible bidders for the supply of All-in-One Desktop Computers to selected 718 Government High Schools, spread across six districts (Ballari, Bidar, Kalburgi, Koppal, Raichur and Yadagiri) of the Hyderabad Karnataka region of Karnataka state, under IT@Schools in Karnataka Project for the year 2019-20. 2. The Bidders should submit tenders through e–Procurement portal for the above mentioned goods. Bidders are advised to note the pre-qualification criteria specified in Section VII to qualify for award of the contract. 3. Tender documents may be downloaded from https://www.eproc.karnataka.gov.in. The bidders will be required to register themselves with „Center for e-Governance (CeG)‟ to participate in the bidding process and also get necessary digital signature certificates. The details of the process of registration and obtaining the digital signature certificates are available on the website https://www.eproc.karnataka.gov.in. Necessary training and hands on experience in handling e-procurement system could be obtained from CeG. Necessary details on e-procurement could also be obtained over telephone 080-23010900/01, 080-38013000 or through email: [email protected] 4. The Earnest Money Deposit (EMD) as specified in the Data Sheet shall be paid through any of the following e-payment modes. a. Credit card b. Direct debit (ICICI bank holders only) c. National Electronic Fund Transfer (NEFT) d. Remittance over the ICICI Bank counters using OTC challan anywhere in India. The supplier/contractor‟s bid will be evaluated only on confirmation of receipt of the payment (EMD) in the GoK‟s central pooling a/c held at ICICI Bank 5. Technical bids will be opened on the Date and Time Specified in the Data Sheet, in the presence of the bidders‟ authorized representative who wish to attend. If the office happens to be closed on the date of opening of the bids as specified, the bids will be opened on the next working day at the same time and venue. 6. The words Tender & Bid, Tenderer & Bidder, Commercial & Financial, Goods & Equipment are used interchangeably throughout this document 7. Other details can be seen in the tender document Page 5 of 83 Procurement of All-in-One Desktop Computers to 718 Government Schools in HKDB region in Karnataka State SECTION II INSTRUCTIONS TO TENDERERS Table of Clauses Cl. No. Topic Name Page No. A. INTRODUCTION 1. Eligible Bidders 7 2 Cost of Tendering 8 B. TENDER DOCUMENTS 3 Contents of Tender Documents 8 4 Clarification of Tender Documents 8 5 Amendment of Tender Documents 9 C. PREPARATION OF TENDERS 6. Language of Tender 10 7. Documents Comprising the Tender 10 8. Tender Form 10 9. Tender Prices 10 10. Tender Currency 10 11. Documents establishing Tenderer‟s eligibility, qualifications and 10 conformity to tender conditions 12. Documents establishing goods‟ eligibility and conformity to tender 12 conditions 13. Earnest Money Deposit 12 14. Period of validity of Tenders 13 15 Format and signing of Tender 13 D. SUBMISSION OF TENDERS 16. Sealing and marking of tenders 13 17. Deadline for submission of Tenders 14 18. Late Tenders 14 19. Modification and withdrawal of Tenders 14 E. TENDER OPENING AND EVALUATION OF TENDERS 20. Opening of Tenders by the Purchaser 14 21 Clarification of Tender 15 22. Preliminary Examination 15 23. Evaluation and comparison of Tenders 15 24. Contacting the Purchaser 16 F. AWARD OF CONTRACT 25. Post qualification 16 26. Award criteria 16 27. Purchaser‟s right to vary quantities at time of award 17 28. Purchaser‟s right to accept the Tender and to reject any or all Tenders 17 29. Notification of Award 17 30. Signing of Contract 17 31. Performance Security 17 32 Corrupt and fraudulent practices 18 Page 6 of 83 Procurement of All-in-One Desktop Computers to 718 Government Schools in HKDB region in Karnataka State SECTION – II: INSTRUCTIONS TO TENDERERS A. INTRODUCTION 1 Eligible Bidders 1.1 The bidder should be a Company/Firm; registered with concerned authority and should be operating in India for the past five years. In case of Consortium, there shall be not more than 2 entities, namely the Lead and the Partner. The lead partner of the consortium should be operational in India for the past 5 years (as of March 2018) and the consortium partner should be operational in India for the past 3 years (as of March 2018) and should be a Company/Firm; registered with concerned authority. 1.2 The bidder should be the original equipment manufacturer (OEM) or an authorized dealer of OEM 1.3 The lead bidder and partner should have positive net worth in each of the last 3 audited financial years ending March 2018/ last three financial years 1.4 The bidder should have turnover of at least INR 100 Crores in each of the last 3 audited financial years (2015-16, 2016-17, 2017-18) 1.5 The Bidder should have minimum 6 Service Centers across Karnataka and minimum 2 service centers from Hyderabad Karnataka region districts; (For the purpose of Service centers, bidder‟s own service centers or OEM‟s service centers also can be considered). In case, the bidder is not having the requisite number of service centers as on bid submission date, the Bidder shall submit the undertaking to establish the requisite service centers within 3 months from the date of supply and installation of equipment. 1.6 The bidder (both lead bidder and Partner in case of consortium) should have a valid GST registration number and income tax registration. 1.7 The bidder should have filed IT returns for the last 3 audited financial years (2015-16, 2016-17, 2017-18) 1.8 The bidder should have executed Supply of Hardware and Maintenance on one project worth not less than Rs.20 Cr in the last 5 Years to any Government / PSUs (Multi locations) 1.9 The bidder should have executed minimum one Hardware Maintenance Project with more than 100 locations during the last 5 years.