Project #2014-13 AUDIO VISUAL UPGRADE PROJECT SPECIFICATIONS (Dated: September 19, 2014) Village of Irvington 85 Main Street Irvington, NY 10533 Tel: (914) 591-4356 Fax: (914) 591-4072 Web Site: WWW.IRVINGTONNY.GOV September 19, 2014 Audio Visual Upgrade Project Contract No. 2014-13 DIVISION #0: BIDDING AND CONTRACT REQUIREMENTS SECTION #AB: NOTICE TO BIDDERS VILLAGE OF IRVINGTON AUDIO VISUAL UPGRADE PROJECT WESTCHESTER COUNTY NEW YORK CONTRACT NO 2014-13 A. NOTICE TO BIDDERS 1. Bids will be received by the Village Clerk of Irvington until 11:00 a.m. on October 29, 2014 at the Village Hall, 85 Main Street, Irvington, New York 10533 for Contract No. 2014-13. Sealed bids can be mailed or delivered to Brenda Jeselnik, Clerk/Treasurer for receipt on or before the bid date/time. 2 Attention of bidders is called to the requirements as to conditions of employment to be observed and minimum wage rates to be paid under the contract. The bidder to whom a contract is awarded will not be required to furnish performance or payment bonds. 3 Plans, specifications and all information relative thereto may be secured at the Irvington Village Hall, Administrator’s Office, 85 Main St, Irvington, NY on online at www.irvingtonny.gov. The Village will not be responsible for full or partial sets of contract documents, including any addenda obtained from any other source. The Board of Trustees reserves the right to waive any formalities and to reject any or all bids. Village of Irvington Brenda M. Jeselnik Clerk/Treasurer September 19, 2014 Audio Visual Upgrade Project Contract No. 2014-13 DIVISION #0: BIDDING AND CONTRACT REQUIREMENTS SECTION #IB: INSTRUCTIONS TO BIDDERS 1. The Owner, The Village of Irvington invites bids for the Audio Visual Upgrade Project as described in the accompanying Contract Documents. 2. Sealed bids must be submitted in accordance with the Notice to Bidders 3. All bids shall be submitted on the Bid Form provided or equivalent. 4. The bidder agrees to commence work within 7 days of execution of contract or receipt of a Notice to Proceed or Letter of Intent and must complete the work within 6 months of the commencement date. 5. The Owner reserves the right to reject any or all bids and to waive any informalities in the bidding if it be in the Owner's interest to do so. 6. Purchases of any materials shown in these specifications to be used on the project are entitled to exemption from the sales and use tax. Bidders are instructed to submit proposal on the basis that no sales or use taxes will be imposed on purchases of any materials used in connection with the project. 7. The successful bidders shall be required to maintain and submit certificate for such insurance as specified. 8. All questions about these specifications must be directed to Lawrence Schopfer, 85 Main St., Irvington, NY 10533 or (914) 591-4358 or [email protected]. September 19, 2014 Audio Visual Upgrade Project Contract No. 2014-13 DO NOT REMOVE THIS FORM FROM THIS CONTRACT MANUAL BID FORM PROJECT: Audio Visual Upgrade Project DATED _________________ (A corporation of, organized & existing under the law of, the State of ) (A partnership consisting of ______________________________________) (A individual trading as ____________________________ ) City of_________________________________________ in the State of_________________________________________ hereby submits our BID for Audio Visual Upgrade Project and agrees that if this bid is accepted as hereinafter provided, he/she will, except to the extent otherwise specifically provided in the Contract Documents, furnish all labor, materials, supplies, tools, plant and equipment necessary to perform all work described in the Contract referred to in Instructions to Bidders in strict accordance with the terms and provisions of this Contract consisting of the documents listed in the Index to Specifications of the Project Manual of the Contract Documents, which are made a part hereof of the construction on the aforementioned project in accordance with these drawings and specifications for the following BREAKDOWN OF COSTS {see next page} September 19, 2014 Audio Visual Upgrade Project Contract No. 2014-13 PLEASE ENTER SEPARATE BIDS FOR EACH LOCATION AS SHOWN IN THE CONTRACT DOCUMENTS. THE VILLAGE MAY AWARD A CONTRACT FOR ONE OR MORE OF THESE LOCATIONS BUT WILL ONLY AWARD ONE CONTRACT TO ONE CONTRACTOR. PLEASE USE THE FOLLOWING EQUIPMENT LIST PAGES FOR PRICING PURPOSES. CARRY EACH LOCATION TOTAL FROM THOSE EQUIPMENT LISTS TO THIS BID FORM. Bid (location) – Town Hall Lump Sum: DOLLARS ($ ) Bid (location) – Library Lump Sum: DOLLARS ($ ) Bid (location) – Senior Center Lump Sum: DOLLARS ($ ) Bid (location) – Recreation Center Lump Sum: DOLLARS ($ ) Contractor Date Irvington Village Equipment - 5-28-14.xls Page 1 of 10 Townhall EQUIPMENT LIST: QTY UNIT COST EXTENSION Meeting room OFE system OFE Aux plate (Composite/Aud L/R) 1 OFE JBL26CT Ceiling Speaker 6 OFE QSC ISA300TI 1 OFE Biamp Audia Solo (12x4) 1 OFE Shure SLX4-J3 with SM58 Wireless handheld mic 2 OFE Table top gooseneck mic with XLR input plate at table 6 OFE Panasonic SVS/VCR PV-D4744A 1 OFE Projector 1 OFE PC 1 OFE 26space rack 1 OFE Middle Atlantic PD915R 1 Note: NO control system at meeting room 1 Townhall rack room OFE system OFE Comprehensive 1x4 composite V with audio DA 1 OFE Prinston Server (Streaming/Recording) composite video, stereo audio I/O 1 OFE Granicus Webcaster composite video, stereo audio I/O 1 OFE Verizon modulator for broadcating to CH40 composite video, stereo audio I/O 1 OFE Cable Vision modulator for broadcasting to CH75 composite video, stereo audio I/O 1 OFE RSH 4x4 AV switcher composite video, stereo audio I/O Controlled by Princeton server 1 Take all source to Matrix mixer Provide output to **RSH router (In1-Prinston server out(Pre-recorded contents). In 2-Bulleting board by Magic box. in3-camera feed(Program) In 4- DVD **Cable Vision **Verizon **Granicus Webcaster Video System DELL PC Laptop/PC for Marshall VMS-16(free) Network Video Management Software 1 NEC EA244WMi-BK Widescreen LED-Backlit Desktop Monitor w/ IPS Panel 1 Marshall VS-574 1.3 MP 1/3" Progressive Scan CCD 28x Vandal Proof IP Speed Dome Camera with Composite (Optional Bracket Required) 3 Marshall VS-B570-C Ceiling Mount Bracket (For Indoor and Outdoor use) 3 Marshall VS-11 D1 Resolution Dual Stream Encoder / Decoder with Duplex Audio and PoE - Replacement for VS-100 14 Marshall VS-TRM-200 Rack mount holder for 16 pcs of VS-11 1 Irvington Village Equipment - 5-28-14.xls Page 2 of 10 Townhall Marshall VS-14 4 Channel D-1 Resolution Dual Stream Encoder with Duplex Audio and PoE 1 Marshall VS-TKC-100 PTZ Keyboard Controller 1 Marshall VMS-16(free) Network Video Management Software 1 Analog way Quattro Value - QXE421 HD Seamless Switcher for Houses of Worship, Conference Rooms and Large Screen Projections 1 Extron VSC 500 Scan Converter 60-476-01 2 Extron DA 6AV EQ 1x6 w/Audio 60-692-21 1 Extron MDA 3AV 1x3 Composite with Stereo Audio 60-439-20 1 Extron RSB 123 1U 3.5" Deep Basic Rack Shelf, Gray 60-604-21 1 Extron RSB 126 1U 6" Deep Basic Rack Shelf, Gray 60-604-11 2 Middle Atlantic MS-5.5 Shelf Pack, 4 Pieces 2 Monitor System Marshall V-R35P (3RU) 3.5" ten LCD screen Rack Mountable Panel with Composite inputs and auto NTSC/PAL detection 1 Marshall V-R44P (2RU) Four 4" Rack Mounted Full Color Active Matrix LCD Panels 1 Marshall M-LYNX-702 (3RU) Dual 7” rack mount monitor w/ HDMI, HDSDI, Composite, Component 2 Marshall AR-DM21-B 16 Channel Digital Audio Monitor – 1RU Mainframe with Tri-Color LED Bar Graphs 1 Marshall ARDM-AA-8XLR 8 Balanced Analog Audio Inputs (DB-25) Nominal level: 0,+4,+6, or+8 dBu = -20dBFs Break-Out Cable included (DB-25 to XLR) 2 Extron SMX System MultiMatrix SMX 300 Frame 3U/6-Slot 60-855-01 1 Extron SMX 1616 V 16x16 Composite Video; 2 Slots 70-591-04 1 Extron SMX 88 V 8x8 Composite Video; 1 Slot 70-591-03 1 Extron SMX 1616 A 16x16 Stereo Audio; 2 Slots 70-599-04 1 Extron SMX 88 A 8x8 Stereo Audio; 1 Slot 70-599-03 1 Audio system CLEARONE Converge Pro 880 - 8 channel AEC microphone mixer RoHS 910-151-880 1 Clearone White Ceiling Microphone Array kit 910-001-013-W for CONVERGE Pro and INTERACT Pro (includes RJ45 receptacle to Mini-Phoenix mixer adapter) 2 Clearone Beamforming Mic Array (24 mic elements per array - replaces 10 traditional microphone) 910-001-003 1 Clearone PoE Power supply & Cables kit for Beamforming Microphone Array 910-001-004 1 Irvington Village Equipment - 5-28-14.xls Page 3 of 10 Townhall Clearone Ceiling Mounting Kit with 24" spanner for Beamforming Microphone Array 910-001-005-24 1 Atlas Sound AT100D Speaker Attenuator, 100w 70v, White / Ivory 1 Denon DN-700R Network SD and USB Recorder 1 Transcend TS32GSDHC10 SDHC Card - 32GB, Class 10 1 Video/Control system AMX NI-3100 NetLinx® Integrated Controller:7RS232,8Relay,8IR,8IO,Axlink,Lan Part #FG2105-05 2 AMX PSN4.4 13.5 VDC, 4.4 A Power Supply with 3.5 mm Phoenix Connector Part #FG423-45 2 AMX MXA-MPL Modero X® and Modero S Series Multi Preview Live Part #FG5968-10 1 AMX MST-1001 10.1" Modero S Series Tabletop Touch Panel DescriptionMST-1001, Tabletop Touch PanelPart #FG2265-05 1 Cisco SG 300-10P (SRW2008P-K9-NA) 10-Port Gigabit PoE Managed Switch 1 Cisco SG300-28P 28-port Gigabit PoE Managed Switch (SRW2024P-K9-NA) 1 Rack/Power system Middle Atlantic RK Series Rack, RK12 1 Middle Atlantic RK-RR12 16SP RAIL KIT RK/BRK 1 Middle Atlantic Slim 2 Series Rack, 2-10 2 Middle Atlantic PD1815R-NC 18OUT 15A,RKMT 2-STG SRG 2 Cable/Connector Extron MVGA M-M/6 6' (1.8 m) 26-567-02