REGULAR BOARD OF DIRECTORS MEETING Monday, August 3, 2015, 9:00 AM Florida Conference Room HART Administrative Office 1201 East 7th Avenue, Tampa FL 33605 Information not viewable is available upon request - phone: 813-384-6552, fax: 813-384-6284 or e-mail: [email protected] AGENDA TAB CALL TO ORDER AND PLEDGE OF ALLEGIANCE APPROVAL OF MINUTES a. Regular Board of Directors Meeting Minutes ~ July 20, 2015 PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) EMPLOYEE OF THE QUARTER AWARDS AND RECOGNITIONS PRESENTATION HART Safety Initiatives Michael Stephens, Chief Business Enterprise and Safety Officer Overview: The purpose of this presentation to provide Board members with a brief update on current and future HART initiatives focused on enhancing operational safety. ACTION ITEM The Finance, Governance, and Administration Committee met on June 15, 2015 and recommended approval of the following item to the full HART Board of Directors: a. Approval of Revisions to HART Board Policies David L. Smith, HART Board General Counsel Resolution #R2015-08-20 ~ Approval of Revisions to HART Board Policies: Section 100 – HART Organization Resolution #R2015-08-21 ~ Approval of Revisions to HART Board Policies: Section 200 – Public Access and Information Resolution #R2015-08-22 ~ Approval of Revisions to HART Board Policies: Section 400 – Employment Policies Hillsborough Transit Authority Board of Directors Meeting Agenda August 3, 2015 Page 2 TAB REGULAR MEETING continued Resolution #R2015-08-23 ~ Approval of Revisions to HART Board Policies: Section 600 - Operational Overview: These revisions are intended to update HART Board Policies to reflect current practices and meet operational and legal requirements. CHAIR’S AND CHIEF EXECUTIVE OFFICER’S REPORTS a. Chair’s Report ~ Setting HART 2016 Top State and Federal Legislative Priorities b. Chief Executive Officer’s Report ~ Response to Requests from HART Board Members GENERAL COUNSEL’S REPORT ...................................................................................... verbal HART BOARD COMMITTEE REPORTS REPORTS FROM HART REPRESENTATIVES STATUS REPORTS a. Financial Highlights b. Ridership and Productivity Report PUBLIC INPUT REGARDING GENERAL CONCERNS (3 MINUTES PER SPEAKER) OLD BUSINESS NEW BUSINESS BOARD MEMBERS’ COMMENTS MONTHLY INFORMATION REPORTS a. Key Performance Indicators b. Risk Management c. Procurement and Contracts Administration d. Information Technology e. Human Resources f. Capital Planning and Development g. Marketing Services h. Community Relations i. Maintenance j. Transportation Hillsborough Transit Authority Board of Directors Meeting Agenda August 3, 2015 Page 3 TAB REGULAR MEETING continued CALENDAR OF UPCOMING ACTIONS ADJOURNMENT HILLSBOROUGH TRANSIT AUTHORITY Regular Board of Directors Meeting Minutes Monday, July 20, 2015 1201 East Seventh Avenue Board Room Tampa, FL 33605 Board Members Present (10) Staff Members Present Commissioner Kevin Beckner Clayton Abell Wallace Bowers Sonia Andrango Bryan Crino Justin Begley Mickey Jacob Greg Brackin Karen Jaroch Sylvia Berrien C. John Melendez Ivanhoe Brown Commissioner Lesley “Les” Miller Joan Brown Commissioner Sandra Murman Alvin Burns Kathleen Shanahan Dara Chenevert Councilmember Mike Suarez Katharine Eagan Tammy Fries Board Members Absent (2) Kemly Green Councilmember Eddie Vance Henry Marr, Jr. Commissioner Stacy White Sandra Morrison Lena Petit Gabriel Quiñones Ruthie Reyes Burckard Norman Rivera Gisela Rivera-Rios Steve Rosenstock Keith Sanders Marco Sandusky Jeanie Satchel Jeff Seward Daniel Silva Michael Stephens Doug Speta Others Present David Smith, GrayRobinson Yvette Hammett, The Tampa Tribune Caitlin Johnston, Tampa Bay Times Sarah McKinley, MPO Mitch Perry, Florida Politics James Saunders, 5118 N 56th Street John Andrews, New Flyer Sharon Calvert John McAuley, 100 North Tampa St. Althea Paul, Vistra Communications 1-1 HART Board of Directors Regular Board of Directors Meeting Minutes July 20, 2015 Page ~ 2 Denise Young, Michael Baker International Todd Josko, Tampa, FL Deborah Andrango, HART Patron Lisa Barkovic, Holland & Knight Jeff Boothe, Boothe Transit Cons. Karl Koch, Holland & Knight Rich Gold, Holland & Knight Justin Day, The Advocate Group Jay Conner, Tampa Tribune Jerome Hope, 8435 Pebble Circle, Tampa, FL Jeneice Goodwin, 1424 Summer Gates Dr., Valrico Janice Jackson, 5702B Candlewick Ct, Tampa, FL Jimmy Lovell, 13251 Royal George Ave., Odessa, FL Sign-in sheets are attached. CALL TO ORDER AND PLEDGE OF ALLEGIANCE The regular Board meeting was opened by Vice Chair Karen Jaroch at 9:04 a.m. PLEDGE OF ALLEGIANCE Pledge of Allegiance followed. APPROVAL OF MINUTES Director Jacob moved and Director Bowers seconded approval of the June 1, 2015, Regular Board meeting minutes. All Board members present voted aye. The motion carried unanimously. PUBLIC INPUT ON AGENDA ITEMS (3 MINUTES PER SPEAKER) No one signed up to speak on the agenda items. VOTE ON HART BOARD APPOINTMENT TO MPO BOARD Director Jaroch announced that HART has one appointment to the MPO Board of Directors, and one alternate. She indicated that with Mr. Josh Burgin’s resignation from the HART Board, a vote is required to fill in the MPO position. Director Murman suggested deferring this appointment until the replacement for Mr. Burgin is appointed. She pointed out that Director Bowers, alternate to the MPO Board, is currently serving as voting member. 1-2 HART Board of Directors Regular Board of Directors Meeting Minutes July 20, 2015 Page ~ 3 Director Miller remarked that the rationale behind having alternates is to have them step in when a vacancy arises. He suggested voting Director Bowers as permanent appointment to the MPO Board of Directors. Director Bowers expressed his interest in the MPO Board appointment. Director Miller made a motion to appoint Director Bower as voting member to the MPO Board of Directors. Director Jaroch seconded. All Board members present voted aye. The motion carried unanimously. Director Crino noted that the MPO Board member position is very important in coordinating different transportation objectives and agendas. He thanked Director Bowers for his service in that capacity. Director Shanahan suggested to delay appointment of MPO Board Alternate until the Gubernatorial appointment is made. PROCLAMATIONS Proclamation Honoring Minority Enterprise Development (MED) Week - August 25-28, 2015 Mr. Marco Sandusky, Senior Manager of EEO and Community Programs, introduced the proclamation. He added that the MED week theme this year is connecting business with opportunities. Mr. Sandusky remarked that MED week is an excellent opportunity for HART to meet minority businesses and to educate them about DBE certification. Proclamation Honoring ADA 25th Anniversary Director Murman presented a commendation to HART in honor of the ADA 25th Anniversary. On the 25th Anniversary of the Americans with Disabilities Act, the Hillsborough County BOCC recognized HART for its steadfast efforts to provide all people with equal access to transportation. PRESENTATION Transit Development Plan (TDP) Update and Community Involvement Mr. Sandusky and Mr. Justin Begley, Senior Planner, presented this year’s update of the 10-year TDP and the open houses HART will be hosting this summer, in conjunction with GO Hillsborough, to receive community input on the transit plan. A full copy of the presentation is available upon request from the Clerk of the Board at [email protected]. Director Shanahan inquired about percentage of increase year to year going into services. Mr. Jeff Seward, Chief Financial Officer, responded that staff captures increases mainly in ad valorem, together with ridership, fare revenues, and federal formula funding increases totaling 5%. 1-3 HART Board of Directors Regular Board of Directors Meeting Minutes July 20, 2015 Page ~ 4 Director Beckner inquired about an average budget increase over the past 10 years. Mr. Seward responded that over the last three years the average has been 11%, prior to that, from FY2008-to now about 4% due to the downturn. Director Beckner remarked that 5% increase seems to be a little aggressive approach. Mr. Seward said for the five-year financial plan we have 5% growth built in. He indicated that the same level of growth, at 5% level, is projected for the TDP, but it can be moderated and adjusted as staff starts to see the property evaluations for next fiscal year. Director Beckner said, in his opinion, HART should plan more conservatively, to avoid any negative effects to the services in the future in case of another downturn. Mr. Seward said HART has a percentage of this component dropping into the fund balance. Director Crino pointed out that the TDP is a guide on how HART will manage its services going forward, and not a detailed budget exercise. He said the purpose of the TDP is to prioritize service assuming the budget stays the same over the next fiscal year. Director Crino remarked that, in his opinion, the Board members should not be caught up in the budget discussion at this point. Director Jacob agreed that putting the plan in place with the ability to be flexible enough to adjust as budget increases is a critical part of strategic process. He added accurate predictability is very important in the planning process. Director Jaroch inquired about the property appraiser estimate of ad valorem increase. Mr. Seward responded that the estimate is 7.4%. Director Jaroch agreed that HART needs to have revenue benchmarks for the TDP, and in the past, the agency was able to meet