P?tea Community Board - Cover SOUTH TARANAKI DISTRICT COUNCIL Patea Community Board Agenda Wednesday 15 July 2020 Hunter Shaw Building, Egmont Street, Pātea 4.00 pm South Taranaki Alive with opportunity 1 P?tea Community Board - Governance Information Governance Information Committee Members Ms Jacq Dwyer Ms Maria Ferris Ms Dianne Lance Ms Joanne Peacock Councillor Robert Northcott Roles of Community Boards Community Boards are set up under Section 49 of the Local Government Act 2002 (LGA 2002) and their role is detailed under section 52 of the LGA 2002 to: ∑ Represent and act as advocates for the interests of their community; ∑ Consider and report on all matters referred to it by the Council or any matter of interest or concern to the Community Board; ∑ Make an annual submission to the Council on expenditure within the community; ∑ Maintain an overview of services provided by the Council within the community; ∑ Act as a channel of communication between the community and Council; ∑ Undertake any other responsibilities delegated by the Council. ∑ The Pātea Community Board plus one representative from each of the three iwi Ngāti Ruanui, Nga Rauru Kiitahi and Ngā Hapῡ o Ngaruahine, have the delegation to make recommendations to the Council regarding the Pātea Harbour Endowment Fund. Health and Safety Message In the event of an emergency, please follow the instructions of Council staff. If there is an earthquake – drop, cover and hold where possible. Please remain where you are until further instruction is given. Conflicts of Interest Members are reminded of the need to be vigilant to stand aside from decision making when a conflict arises between their role as an elected member and any private or other external interest they might have. 2 P?tea Community Board - Agenda Pātea Community Board – 15 July 2020 1. Apologies 2. Open Forum and Presentations 3. Confirmation of Minutes 3.1 Pātea Community Board 3 June 2020 ................................................................. Page 6 4. Funding Applications 4.1 Pātea Community Board – Shade/Shelter areas at Aotea Park ......................... Page 13 4.2 Tainui Day Centre Pātea – Hall Hireage of Hunter Shaw Building ..................... Page 17 5. Matters Arising 5.1 List printed on 7 July 2020 ............................................................................... Page 21 6. Information Reports 6.1 Community Development Activity Report ......................................................... Page 22 6.2 District LibraryPlus Report – May and June 2020 .............................................. Page 31 6.3 Pātea Facilities Usage Report 2019/20 ............................................................ Page 34 Next Meeting Date: Wednesday 26 August 2020 – Hunter Shaw Building, Egmont Street, Pātea Elected Members Deadline: 12 August 2020 3 P?tea Community Board - Apologies 1. Apologies Leave of Absence The Board may grant a member leave of absence following an application from that member. Leave of absences will be held in the Public Excluded section of the meeting. 4 P?tea Community Board - Open Forum and Presentations 2. Open Forum and Presentations The Council has set aside time for members of the public to speak in the public forum at the commencement of each Council, Committee and Community Board meeting (up to 10 minutes per person/organisation) when these meetings are open to the public. Permission of the Mayor or Chairperson is required for any person wishing to speak at the public forum. 5 P?tea Community Board - Confirmation of Minutes Board Minutes To Pātea Community Board Date 15 July 2020 Subject Pātea Community Board – 3 June 2020 (This report shall not be construed as policy until adopted by full Council) Executive Summary 1. The Pātea Community Board met on 3 June 2020. The Pātea Community Board is being asked to confirm the minutes from 3 June 2020 as a ture and correct record. 2. There was one recommendation within the minutes that was considered by the Council at their June meeting. The Council adopted recommendation 25/20 PA to approve the use of up to $26,250 from the Pātea Property Reserve Fund to clean up vacant Council land at York Street, Pātea to enhance the area and improve access to the Pātea River. Recommendation THAT the Pātea Community Board adopts the minutes from their meeting held on 3 June 2020 as a true and correct record. c:\users\sa-bb-~1\appdata\local\temp\bcl technologies\easypdf 7\@bcl@4011cf43\@[email protected] Page 1 of 1 Created on 8 April 2020 6 P?tea Community Board - Confirmation of Minutes 21 Pātea Community Board Minutes of the Ordinary Meeting of the Pātea Community Board held at the Waitōtara and District Hall, Kaipo Street, Waitōtara on Wednesday 3 June 2020, commencing at 4.00 pm. PRESENT: Jacq Dwyer (Chairperson), Dianne Lance, Joanne Peacock and Councillor Rob Northcott. IN ATTENDANCE: Mayor Phil Nixon, Councillor Brian Rook, Liam Dagg (Group Manager Environmental Services), Claire Symes (Community Development Manager), Janine Maruera (Community Development Advisor), Sara Dymond (Governance Officer) and seven members of the public. APOLOGIES: Maria Ferris. RESOLUTION (Ms Peacock/Cr Northcott) 20/20 PA THAT the apology from Ms Maria Ferris be received. CARRIED 1 Open Forum and Presentations 1.1 Allan Caple – Pātea Community Patrol Patrolling was postponed during Level 3 and 4 of the COVID-19 lockdown however resumed in Level 2. School patrolling would be introduced with Whenuakura already on board and discussions with other schools yet to be scheduled. Information from the patrols would be reported back to the police. 1.2 Laurie Mildenhall – Pātea Surf Club, Waka and Town Clock Work on the waka to seal the inside and repaint the exterior had not progressed. A suggestion was made to use an industrial company who dealt with waterproofing products. It was suggested that a spitter pipe could be installed to allow easier drainage of the waka. Mr Dagg responded that an update had been provided at a previous meeting which explained that a product was being sourced. The Pātea Town Clock was not keeping the correct time. This would be followed up by Council staff. The condition of the roof on the Pātea Surf Club was in disrepair and concerns were raised that it was asbestos. Councillor Northcott confirmed the roof was butynol and highlighted that two enthusiastic members had recently joined the club who were looking at seeking funding to make improvements to the building. 1.3 Cheryl Rook – Waiinu Beach Directional Sign The Waitōtara Community Group were a newly formed not for profit organisation with funds being raised through raffles and markets. Their project was to enhance Waitōtara and Wai-inu Beach by installing a directional sign which they believed would be a tourist attraction and a talking point for visitors to the area. Funding would cover the cost of a powder coated rustproof pole with directional signs to various places throughout the world. Funding applied for from the Waverley Lions Club was pending. https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/pcb/Pātea Community Board Minutes 2020-06-03.docx 7 P?tea Community Board - Confirmation of Minutes 22 The positioning of the sign was yet to be decided however Iwi had given their full support and once installed would carry out a blessing. 1.4 Councillor Robert Northcott – Roaming Dogs Several complaints had been received regarding roaming dogs in Pātea with many advising they did not feel comfortable walking the streets. There had been an ongoing issue with roosters and chickens at the end of Victoria Street. It was felt that the response from animal control had been inadequate and these issues needed to be addressed. The roaming dog issue in Waverley was primarily at night. 1.5 Ms Jacq Dwyer – Pātea Beach warning sign The installation of a warning sign at the Pātea Beach river mouth was instigated by the drownings that had occurred. The sign would be located at the Mana Bay carpark and it was intended that it would be seen by anyone visiting or swimming at the beach to remind them of the dangerous currents. 1.6 Ms Jacq Dwyer – Riverside seating on York Street, Pātea The installation of seating at the riverside on York Street, Pātea would assist with the tidying up of the area making it more attractive and usable. Work would involve earthworks, regrassing and outdoor seating to be undertaken by a local contractor. Completed works would make the river accessible for the Pātea Area School and Waka Ama to launch their waka into the river. The ongoing annual maintenance costs were estimated at $3,500 to mow and maintain the site and this would need to be budgeted for through the Long Term Plan. The initiative was supported by the Board. 2 Confirmation of Minutes 2.1 Pātea Community Board Meeting held on 22 April 2020. RESOLUTION (Ms Dwyer/Cr Northcott) 21/20 PA THAT the Pātea Community Board adopts the minutes from the meeting held on 22 April 2020 as a true and correct record. CARRIED 3 Funding Applications 3.1 Waitōtara Community Group – Waiinu Beach Directional Sign Ms Peacock declared a conflict of interest as she was associated with the Waitōtara Community Group. The Waitōtara Community Group requested funding for a directional sign at Wai-inu Beach. The Board supported this as they believed it would enhance the area. https://orion.stdc.govt.nz/p/doc/dempro/1/Governance/Meeting/pcb/Pātea Community Board Minutes 2020-06-03.docx 8 P?tea Community Board - Confirmation of Minutes 23 RESOLUTION (Cr Northcott/Ms Lance) 22/20 PA THAT the Pātea Community Board allocates $600.00 from their Discretionary Fund to the Waitōtara Community Group for a directional sign at Waiinu Beach. CARRIED 3.2 Pātea Community Board – Pātea Beach Warning Sign The Pātea Community Board requested funding for a warning sign at Pātea Beach. The project had the full support of the Board.