MAYOR TOWN COUNCIL Michael L Alvarez Gordon B. Daniels MAYOR PRO TEM Gary M. Savoie David L. Cohn Shirley Howe TOWN MANAGER Jim Wojtowicz, Interim Town Mark A. Wireman Manager Indian Trail Town Council Regular Meeting Tuesday, April 25, 2017 Civic Building—6:30 PM AGENDA 1. CALL MEETING TO ORDER & PLEDGE OF ALLEGIANCE 2. MOMENT OF SILENCE 3. AGENDA ADDITIONS & DELETIONS Action 4. MOTION TO APPROVE AGENDA Action 5. PRESENTATIONS a) Transportation Capital Improvement Projects (CM Savoie & Mr. Sadek) b) Poplin Road / Bonterra Blvd. Proposed Circle (Mayor Pro Tem Cohn & Mr. Sadek) c) Presentation on Marcy’s Law for Victim’s Rights (Justin Rice & Mayor Alvarez) 6. PUBLIC COMMENTS 7. LAW ENFORCEMENT UPDATE 8. CONSENT AGENDA Action a) Month End Tax Report – March 2017 b) Approval of Recommended Streets for FY17-18 Resurfacing Contract c) Adoption of Annadale Subdivision Streets to Town-Maintained Roadways d) Hawfield Road MOU- Heritage Subdivision (Assuming a small section of Wesley Chapel Road for maintenance.) e) Voluntary Annexation #146 (CZ-2016-009 Steepleton) i. Approval of Certificate of Sufficiency ii. Approval of Resolution Fixing Public Hearing Date f) Adoption of Supplemental Resolution regarding Records Retention and Disposition Schedule g) Adoption of Resolution to Celebrate Arbor Day on April 22, 2017 h) Adoption of Proclamation – Marcy’s Law i) Adoption Ordinance enacting a Code of Ordinances for the Town of Indian Trail (Allows for Revising, Amending, Restating, Codifying and Compiling Certain Existing General Ordinances dealing with subjects embraced in such Code of Ordinances). 1 j) Adoption of June 13, 2016 Regular Meetings Minutes k) Adoption of June 28, 2016 Regular Meetings Minutes 9. PUBLIC HEARINGS None Action 10. OLD BUSINESS a) US Hwy. 74 Multi-use Trail funds to Chestnut Parkway (Mr. Sadek) b) Storm Drainage Project – Cottage Creek Rd. – Traewyck Subdivision (Mr. Sadek) c) Sardis Church Rd & Unionville-Indian Trail Road Round-about (Mr. Sadek) d) Solid Waste Contact Award – (Mr. Burhans) i. Indian Trail Solid Waste Contract - GBUSA Waste Connections ii. Indian Trail Solid Waste Contract - /Waste Pro 11. NEW BUSINESS Action a) Consideration to Repeal the current Public Information Request Policy and reinstate the previous policy (CM Daniels) i. Policy Adopted 11-9-11 ii. Policy Adopted 9-27-16 b) Consideration to give direction to the Interim Town Manager to not have a tax increase in FY17-18 Budget (CM Daniels) c) Appointment of Town Council MPO (CRTPO) Delegate (CM Daniels) Action 12. DISCUSSION ITEMS a) How to honor past, current and future Town Council members in the new Town Hall (CM Daniels) 13. CLOSED SESSION 14. UPDATES a) Manager’s Update: Jim Wojtowicz, Interim Town Manager 15. COUNCIL COMMENTS 16. ADJOURN Action 2 Town of Indian Trail Memo TO: Mayor and Town Council FROM: Alicia Massey CC: Jim Wojtowicz DATE: April 25, 2017 SUBJECT: Month End March 2017 According to GS 105-350(7) it is the duty of the tax collector to submit to the governing body at each of its regular meetings a report of the amount he/she has collected on each year’s taxes with which he is charged, the amount remaining uncollected, and the steps he/she is taking to encourage or enforce payment of uncollected taxes. Attached is the month end report for March 2017 collections. The tax department is using all collection remedies as provided by general statute to collect delinquent taxes including but not limited to garnishments, attachments and NC Debt Setoff. Percent Collected through 4/17/2017: 99.33% PO Box 2430 • 130 Blythe Drive • Indian Trail • North Carolina • 28079 • (704) 821-5401• Fax (704) 821-9045 April 17, 2017 TOWN OF INDIAN TRAIL Page No: 7 04:00 PM Property Tax Transaction Inquiry Totals Page -------------------------- Principal ------------------------- Description Count Arrears/Other 2016 2017 Future Penalty Total Changes 54126 Billing 33024 2,355.29 7,398,640.08 0.00 0.00 7,400,995.37 Deductions 0 0.00 0.00 0.00 0.00 0.00 Payments 31725 90,991.86- 7,349,634.97- 0.00 0.00 9,919.63- 7,450,546.46- Reversals 29 10.18 9,137.86 0.00 0.00 76.58 9,224.62 Adjustments 2237 62.14 3,489.59- 0.00 0.00 2,277.23- 5,704.68- Apply Over 0 0.00 0.00 0.00 0.00 0.00 0.00 Rev Appl Ovr 0 0.00 0.00 0.00 0.00 0.00 0.00 Ref Overpay 152 47,501.00 0.00 0.00 0.00 0.00 47,501.00 Cncl Overpay 32 7.90 0.00 0.00 0.00 0.00 7.90 Penalty 20420 14,056.77 14,056.77 Totals 141745 41,055.35- 54,653.38 0.00 0.00 1,936.49 15,534.52 Town of Indian Trail Memo TO: Mayor and Town Council FROM: Patrick Sadek, P.E. Director of Development Services Division DATE: 04/14/2017 SUBJECT: Recommended FY 16-17 Street Resurfacing List General Information: The proposed FY 16-17 Street Resurfacing Contract will provide asphalt repair and resurfacing to proposed list below. This contract will be advertised according to North Carolina G.S. 143-129 and awarded to the lowest responsive and responsible bidder. Recommendation: The following is a list of streets recommended for resurfacing in FY 16-17: 1. Grover Moore 1378 22. Treeside 336 2. Shumard 1698 23. Fripp 1278 3. Shortcut 443 24. Waters Reach 590 4. Courtfield 861 25. Spring Fancy 411 5. Maple Leaf 705 26. Blackfoot 344 6. Beacon Hills 160 27. Pine Lake 696 7. Harvest Red 424 28. Sandbox 530 8. Kennerly 1780 29. Braxton 399 9. Spring Fancy 710 30. Second 1546 10. Harvest Red 375 31. Corrona 748 11. Crowell 455 32. Briarmore 338 12. Spanish Moss 1567 33. French Scout 275 13. Arrow 544 34. Brook Valley 868 14. Council Fire 1081 35. Colton Ridge 735 15. Bradberry 149 36. Sunnyside 430 16. Elmsworth 203 37. Aringill 363 17. Revelwood 859 38. Aylesbury 350 18. Arrow 442 39. Foster 255 19. Cadberry 483 40. Carlisle 223 20. Magna 294 41. Faith Church 1077 21. Sunnyside 1641 42. Oak Ally 1038 Total Footage = 34,798' (6.6 mi) These streets were selected based on the 2015 Pavement Condition Rating Study. PO Box 2430 . 130 Blythe Drive . Indian Trail . North Carolina . 28079 . (704) 821-1314 . Fax (704) 821-1381 Staff recommends the list of streets for resurfacing in FY 16-17 If approved, staff will finalize a contract, advertise for bids, and present bid results to Council for consideration. Required Actions: Council Approval of the streets recommended for resurfacing in FY 16-17 Attachments: 1. Resurfacing Area Map PO Box 2430 . 130 Blythe Drive . Indian Trail . North Carolina . 28079 . (704) 821-1314 . Fax (704) 821-1381 Town of Indian Trail Memo TO: Mayor and Town Council FROM: Patrick Sadek, P.E. Director of Development Services DATE: 04/14/2017 SUBJECT: Annandale Subdivision Street Acceptance General Information: Annandale Developer has informed Town Engineering that the subdivision streets are ready for acceptance. Town Engineering Staff have examined the streets and requested certain repairs. The developer has completed the repairs, staff has evaluated and approved the repairs, and is ready to accept and release of any bonds. Below is a list of street names including segment length in miles/feet and attached is a map showing location of each street segment. Street Name Miles Dubarton Rd. 0.05 Emerson Ln. 0.01 Loudon Rd. 0.08 Potomac Rd. 0.15 Sedgewick Rd. 0.38 Terrapin St. 0.28 Total 0.95 Required Actions: 1. Approval to accept the streets and release any performance and maintenance bonds. Attachments: 1. Map PO Box 2430 . 130 Blythe Drive . Indian Trail . North Carolina . 28079 . (704) 821-1314 . Fax (704) 821-1381 Planning & Neighborhood Services PO Box 2430, Indian Trail, NC 28079 704 821-5401 Memo To: Mayor and Town Council From: Gretchen Coperine, AICP, Sr. Planner Date: April 13, 2017 Re: Memorandum of Understanding (Heritage East/West Connector) The Indian Trail Town Council on October 25, 2016 approved Conditional Rezone CZ2016- 005 for the Heritage (formerly Hawfield) subdivision, which is partly in the Town of Indian Trail and partly in the Village of Wesley Chapel. The attached Memorandum of Understanding (MOU) is to establish that the Town of Indian Trail will maintain the main roadway which runs east/west through the community, also known as the East/West Connector, including a small portion within the Village of Wesley Chapel. This MOU will be followed in the future with an Interlocal Agreement between the two municipalities, which will more specifically setforth the understandings of the parties and that will authorize the Town of Indian Trail to manage, control, permit, and otherwise regulate all aspects of construction, maintenance, oversight, and regulation of the East-West Connector. Required Action by Council: Motion to Approve or Deny the MOU. Attachment 1- Memorandum of Understanding with Exhibits TOWN COUNCIL ATTACHMENT 1 MEMORANDUM OF UNDERSTANDING For the Maintenance of the East-West Connector in the Village of Wesley Chapel, NC WHEREAS, the Heritage development is located within the corporate limits of the Village of Wesley Chapel and the Town of Indian Trail; and, WHEREAS, the Wesley Chapel Village Council approved conditional zoning for the Heritage development on November 14, 2016 and the Indian Trail Town Council gave similar approval to this development on October 25, 2016; and, WHEREAS, the site plan approved by the Village of Wesley Chapel and the Town of Indian Trail for the Heritage development is attached as Exhibit “A”; WHEREAS, the maintenance on the existing Hawfield Road will be abandoned by North Carolina Department of Transportation (NCDOT) and the process for abolishing the public roadway will be commenced if so petitioned by the developer (i.e., Kolter) its successors or assigns; and WHEREAS, there is one road planned within the development that is located within the Village of Wesley Chapel and the Town of Indian Trail.