C/O Post Office, North Street, Hundon, Sudbury, Suffolk, CO10 8EE [email protected] HUNDON PARISH COUNCIL Dear Councillor, Under regulation 6 of the Local Authorities and Police and Crime Panels (Coronavirus) (Flexibility of Local Authority and Police and Crime Panel Meetings) (England and Wales) Regulations 2020, you are hereby summoned to attend an Extra Ordinary of Hundon Parish Council to be held by videoconference, on Wednesday 17th June 2020 commencing at 7.30pm for the purpose of transacting the following business: THIS VIDEO-CONFERENCE MEETING IS OPEN TO THE PRESS AND PUBLIC COUNCILLORS AND PARTICIPANTS: Join this meeting (ideally 3 mins beforehand) by pasting the following link into your browser: https://us02web.zoom.us/j/6099608855?pwd=RG85dWxmc2hiZFFaYmdQSnZ4VGRxdz09 Meeting ID 609 960 8855 Password: 9ay6uJ CONSTITUTION: Chairman: G McLeod Parish Councillors: P Impey, R Langridge, A McGregor, D Nimmons, G Spooner, J Thomas AGENDA 1. Apologies for absence Please give any apologies to the acting Clerk by 5.00pm of the day of the meeting. 2. Declaration of interests and requests for Dispensations For members to declare any interests they may have on items on the agenda and agree any dispensations to stay. 3. Minutes of the Meeting of Council held 27th May 2020 To confirm the minutes of the council meetings held 27th May 2020. 4. To note progress of any actions arising from the minutes not covered by this Agenda Copies of this, other Council agendas and minutes and supporting reports, are available to download from the Council’s website (hundon.onesuffolk.net) or on request from the Clerk at ([email protected]) C/O Post Office, North Street, Hundon, Sudbury, Suffolk, CO10 8EE [email protected] 5. Reports from District and County Councillors on issues pertinent to HUNDON and the PUBLIC FORUM • County Councillors • District Councillors • Members of the public are welcome to make statements or put questions at this time. 6. To Determine Current Grant Applications Hundon Cricket Club – To provide revenue to meet normal operating expenditure (service, rental, ground care, utilities) - £500 7. Rogeron’s Annual Report To note annual report circulated with the Agenda. 8. Hundon Football Club In light of the correspondence attached the Council to consider i) approving extending lease to 2045 and ii) to approve non-payment of ground rent for 2020 9. War Memorial Update from site visit by Working Group 10. Village Matters i) Hedge at Thatchers Hall – overgrown hedge obscuring sign ii) Dangerous Tree, Football Field – correspondence received by D Pearson (attached) 11. Financial Matters i)To approve quarterly bank reconciliation (to follow) ii) Monthly Expenditure and payments list (to follow) iii) To authorise the following payments list:- Date Inv no Payee Reason Value £ 20.05.20 INV21539612 V Phillips Zoom Invoice 20.05.20 – 14.39 19.06.20 28.05.20 HVH0349 Hundon Village Repairs to village hall 150.00 Hall car park 31.05.20 Payslip V Phillips Salary m/e 31 May 2020 209.21 01.06.20 010620 S Shepherd & Son Cutting Verges 906.00 TOTAL £1,279.60 12. To approve correspondence list and receive urgent correspondence i) To consider any urgent correspondence received after the agenda was published. ii) To note letter received from Clare, Countess of Euston, HM Lord Lieutenant of Suffolk (to follow) enclosing the Queen’s address to the nation. 13. To Consider Planning Applications to West Suffolk Council i) The Chairman will invite members of the public who wish to address the Council in relation to a planning application to speak ahead of the Council considering each application in turn. Copies of this, other Council agendas and minutes and supporting reports, are available to download from the Council’s website (hundon.onesuffolk.net) or on request from the Clerk at ([email protected]) C/O Post Office, North Street, Hundon, Sudbury, Suffolk, CO10 8EE [email protected] None received ii) To receive an update from the Planning Working Group 14. Rural Mobility Fund To note that attached information and the ‘support in principle for an expression of interest’ for West Suffolk to submit a funding bid to deliver a taxi-bus service to communities in Lidgate, Ousden, Hawkedon and Hundon and await further information on the next stage. 15. Dates of Next Meeting 15th July 2020 16. Closure V Phillips Clerk Date: 10th June 2020 Copies of this, other Council agendas and minutes and supporting reports, are available to download from the Council’s website (hundon.onesuffolk.net) or on request from the Clerk at ([email protected]) .