County of Haliburton Committee of the Whole Wednesday, February 12, 2020 9:30 A.M. County Council Chambers Page 1. ADOPTION OF AGENDA 2. DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF 3. ADOPTION OF MINUTES OF PREVIOUS COUNCIL MEETING 3 - 13 Minutes from the January 8, 2020 Meeting 4. DELEGATIONS 5. CORRESPONDENCE 14 - 113 Correspondence Summary Listing 6. ROADS 114 - 118 Winter Maintenance Agreement with the County of Peterborough 119 - 120 Assumption of property into County Road System 121 - 124 Status Report - February 2020 7. EMERGENCY MEDICAL SERVICES 125 - 126 Muskoka Summer Staffing 8. FINANCE 127 - 134 Cheque Register for January 2020 135 - 136 Payroll Register for January 2020 137 - 145 YTD Actuals as at January 31, 2020 Page 1 of 274 Page 9. INFORMATION TECHNOLOGY 146 - 152 IT Status Report 10. PLANNING AND ENVIRONMENT 153 - 155 Crown Land Parcel Information 156 - 158 2020-24 LiDAR and Flood Mapping Workplan 159 - 162 Development Charges, Community Benefit Charges and Climate Change Rebate Study and By-law 163 - 266 Draft Shoreline Preservation By-Law 11. PERSONNEL 267 - 274 Employee Recognition Policy 12. ITEMS OF BUSINESS Discussion - Potential Meeting with Ministry of Environment, Conservation and Parks Re: Septage Spreading Approvals 13. CLOSED SESSION 14. REPORT FROM CLOSED SESSION 15. ADJOURNMENT Page 2 of 274 County of Haliburton Committee of the Whole Wednesday, January 8, 2020 The Council of the Corporation of the County of Haliburton convened a meeting on Wednesday, January 8, 2020 at 9:00 a.m. in the County Council Chambers with the following in attendance: Council: Warden Liz Danielsen Deputy Mayor Algonquin Highlands Councillor Carol Moffatt Mayor Algonquin Highlands Councillor Andrea Roberts Mayor Dysart et al Councillor Patrick Kennedy Deputy Mayor Dysart et al Councillor Dave Burton Mayor Highlands East Councillor Cecil Ryall Deputy Mayor Highlands East Councillor Lisa Schell Deputy Mayor Minden Hills Brandon Nimigon Public Appointee Tegan Legge Haliburton Highlands Tourism Rob Berthlot Haliburton Highlands Tourism Regrets: Councillor Brent Devolin Mayor Minden Hills Staff: Michele Moore Deputy County Clerk Elaine Taylor County Treasurer Charlsey White Director of Planning Tim Waite Director of EMS Andrea Bull Manager of Human Resources Amanda Virtanen Director of Tourism Director of Public Craig Douglas Works ADOPTION OF AGENDA At the direction of the Warden, the Tourism and COTW meetings ran in succession as part of the agenda for the COTW. Motion # COTW 01 2020 Moved by: Councillor Schell Seconded by: Councillor Burton Page 3 of 274 Be it resolved that the January 8, 2019 Haliburton County Committee of the Whole Agenda be approved as amended. CARRIED DISCLOSURE OF PECUNIARY INTEREST AND GENERAL NATURE THEREOF The members did not disclose any pecuniary interests. ADOPTION OF MINUTES OF PREVIOUS MEETING Minutes from most recent Standing Committee meetings Minutes from the October 9, 2019 Emergency Services Committee meeting; Minutes from the October 9, 2019 Personnel Committee meeting; Minutes from the November 13, 2019 Roads Committee meeting; Minutes from the November 13, 2019 Finance and Correspondence Committee meeting, and Minutes from the November 13, 2019 Haliburton County Tourism Committee. The minutes from the various committee meetings held on October 9, 2019 and November 13, 2019 were circulated to the members for approval. Motion # COTW 02 2020 Moved by: Councillor Moffatt Seconded by: Councillor Roberts Be it resolved that the minutes from the October 9, 2019 Emergency Services Committee meeting, the October 9, 2019 Personnel Committee meeting, the November 13, 2019 Roads Committee meeting and the November 13, 2019 Finance and Correspondence Committee meeting, and the November 13, 2019 Haliburton County Tourism Committee be adopted as circulated. CARRIED DELEGATIONS There were no delegations. CORRESPONDENCE None TOURISM Items of Business 2019 Marketing Summary The Members reviewed the 2019 Marketing Summary report prepared by staff. Page 4 of 274 Motion # COTW 03 2020 Moved by: Councillor Burton Seconded by: Councillor Roberts Be it resolved that the County of Haliburton Tourism Committee receive for information the 2019 Marketing Summary report CARRIED 2020 Destination Development Plan The members reviewed the 2020 Destination Development Plan report prepared by staff. Staff were encouraged to seek participation from the stakeholders in the development of the plan. Motion # COTW 04 2020 Moved by: Councillor Schell Seconded by: Councillor Ryall Be it resolved that the County of Haliburton Tourism Committee receive for information the report on the 2020 Destination Development Plan and recommends to Haliburton County Council that $45,000 from the modernization funding received in 2019 be moved to the 2020 tourism department budget to develop the Plan. CARRIED January Department Report The members reviewed the January Department Report. A discussion took place regarding an email submitted from the General Manager of Pinestone Resort and Conference Centre and the information presented in the email. The Director of Tourism advised that feedback is obtained frequently and informs the marketing plan. The stakeholders questioned staff regarding concerns relating to the use of Trip Advisor. The Director advised that Trip Advisor has a new product that the County would have full control over its use. Staff were directed to obtain more information/clarification and bring it back to the February Tourism Committee. Motion # COTW 05 2020 Moved by: Councillor Burton Seconded by: Councillor Schell Be it resolved that the County of Haliburton Tourism Committee receives for information the January 2020 tourism department report. CARRIED Tourism-Orientated Directional Signing (TODS) Program Page 5 of 274 The members reviewed the Tourism-Oriented Directional Signing (TODS) Program staff report. Motion # COTW 06 2020 Moved by: Councillor Roberts Seconded by: Councillor Burton Whereas the Ministry of Heritage, Sport, Tourism, and Culture and the Ministry of Transportation supervise the delivery and maintenance of tourism oriented destination signage through a third party – Canadian TODS Limited; And Whereas our tourism stakeholders and other enterprises rely heavily on this signage to direct customers to their businesses; And Whereas Canadian TODS Limited recently advised their customers that fees will be doubling, beginning in 2020; And Whereas this will result in significant financial hardship for those business owners: Now therefore, be it resolved that the Haliburton County Tourism Committee and Haliburton County Council request that the Minister of Tourism, Culture and Sport and the Minister of Transportation reconsider or phase in this fee increase, allowing an appropriate amount of time for businesses to adjust; And finally that the County utilize the AMO circulation process to provide those municipalities that support the resolution be requested to advise the Ministers noted above and their local MPP of their support. CARRIED HALIBURTON HIGHLANDS TOURISM COMMITTEE UPDATE October 16, 2019 and November 20, 2019 Meeting Notes The members reviewed the October and November Stakeholder meeting notes. Motion # COTW 07 2020 Moved by: Councillor Roberts Seconded by: Councillor Ryall Be it resolved that the notes form the October 16, 2019 and the November 20, 2019 Haliburton Highlands Tourism Stakeholders Committee meetings be received as information by the Haliburton County Tourism Committee. CARRIED Budget Update YTD Actuals as of November 30, 2019 Motion # COTW 08 2020 Page 6 of 274 Moved by: Councillor Kennedy Seconded by: Councillor Schell Be it resolved that the tourism department revenues and expenditures report for the period ending November 30, 2019 be received for information by the County of Haliburton Tourism Committee. CARRIED COTW recessed from 10:02 a.m. until 10:11 a.m. During the recess, the Director of Tourism and the public members of the Tourism Committee took leave of the meeting. ROADS Status Report - January 2020 The members reviewed the January 2020 status report. Motion # COTW 09 2020 Moved by: Councillor Roberts Seconded by: Councillor Schell Be it resolved that the Capital Projects, Operations & Approvals, and Roads Maintenance be received for information by Haliburton County Committee of the Whole. CARRIED Grader motor replacement The members reviewed the staff report recommending funding options to replace the grader motor on unit #46-03-01. Motion # COTW 10 2020 Moved by: Councillor Kennedy Seconded by: Councillor Ryall Be it resolved that Haliburton County Committee of the Whole recommends to Haliburton County Council that staff replace the motor on the grader, unit #46-03-01; and That the Haliburton County Committee of the Whole recommends to Haliburton County Council that the draft budget be adjusted by providing financial options through the budget process. CARRIED Pre-approval for purchase of 4-ton Hot Box The members reviewed the staff report recommending pre-approval to purchase a 4-ton Hot Box. Motion # COTW 11 2020 Page 7 of 274 Moved by: Councillor Schell Seconded by: Councillor Burton Be it resolved that Haliburton County Committee of the Whole recommends to Haliburton County Council that a 4-ton hot box be purchased as part of the 2020 budget allocation; and That Haliburton County Committee of the Whole recommends to Haliburton County Council that pre-approval for the purchase of a 4-ton hot box be granted. CARRIED EMERGENCY MEDICAL SERVICES