PUBLIC DOCUMENT NO. 6 ! f i * 0% Okmunomupalil? of MmmtìiwtttB ; «■** DEPARTMENT OF THE STATE AUDITOR, ANNUAL REPORT FOR THE FISCAL YEAR ENDING JUNE 30, 1963 THOMAS J. BUCKLEY STATE AUDITOR o OCT 30 1803 ÊTAÎE «OUSE, B0SI9Ü O****** «VAS0 I > 7 /? DEPARTMENT OP THE STATE AUDITOR 0 ,3 (=>-7 M 3 ANNUAL REPORT A 1 A* 9 ^ 3 For the FISCAL YEAR ENDING JUNE 30, 1963 STATE AGENCY AUDITS I have the honor to submit the Annual Report of the Department of the State Auditor for the fiscal year, July 1 , 1962 to June 30, 1963. S ectio n 12 of Chapter 11 of the General Laws defines the duties of the Department of the State Auditor. "SECTION 12. The department o f the s ta te au d ito r shall annually make a careful audit of the accounts of all departments, offices, commissions, institutions and activities of the commonwealth, including those of districts and of authorities created by the general court, and including those of the income tax division of the department of corporations and taxation, and for said purpose the authorized officers and employees of said department of the state auditor shall have access to such accounts at reasonable times and said department may require the production of books, docu­ ments and vouchers, except tax returns, relating to any matter within the scope of such audit. The accounts of the last named department shall be subject at any time to such examination as the governor and council or the general court may order. Said depart­ ment shall comply with any written regulations, con­ sistent with law, relative to its duties made by the governor and council. This section shall not apply to the accounts of state officers which the director of accounts of the department of corporations and taxa­ tion is required by law to examine. The department of the state auditor shall keep no books or records except records of audits made by it, and its annual report shall relate only to such audits. The examina­ tion of the accounts of districts and authorities required by this section shall be made in addition to any audit required by the law creating such district or authority." All requirements of the law relating to the duties and func­ tions of the State Auditor have been carefully complied with for the fiscal year ended June 30, 19'6 3 . Personnel Changes: Frank A. Horrigan of Dorchester, Supervising Field Accountant, Auditor, retired on December 31, 1962 a ft e r 29 years1 service. II Personnel Changes (Continued): Wilfrid A. Cayer of Attleboro, Junior Field Accountant, deceased February 25* 1963. Allan T. Mahoney of Lowell, Senior Field Accountant, A u d ito r, deceased November 5 * 1962. The following Civil Service appointments and promotions were made during the fiscal year: Joseph J. Cheskin of Springfield was promoted to Senior Field Accountant, Auditor on September 30* 1962. Charles Chiarenza of Mattapan was promoted to Senior Field Accountant, Auditor on May 28, 1963. Richard P. Connaughton o f Norwood was promoted to Senior Field Accountant, Auditor on Octo­ ber 28, 1962. Richard Connolly of Burlington was promoted to Semi-Senior Field Accountant, Auditor on September 30* 1962. Edward C. Creed of Green Harbor was promoted to Semi-Senior Field Accountant, Auditor on September 30, 1962. Peter A. Gavrilles of Westwood was promoted to Supervising Field Accountant, Auditor on March 8, 1963. Edward Pisiewski of Easthampton was promoted to Semi-Senior Field Accountant, Auditor on September 30, 1962. Mrs. Marguerite E. Seymour of Lynn was promoted to Statistical Typist on October 14, 1962. Eugene L. Shapiro of Malden was promoted to Senior F ie ld Accountant, Auditor on November 25* 1962. Stanley J. Stanwick of Boston was promoted to Senior Field Accountant, Auditor on Septem­ ber 30, 1962. Mrs. Evelyn B. Cruz of Dorchester was appointed Statistical Typist on October 28, 1962. Mrs. Lucille E. DeCristofaro of Medford was appointed Junior Clerk-Typist on October 21, 1962. I l l Ellen M. Leahy of Quincy was appointed Statis­ tical Typist on October 14, 1962. Thomas A. Pollock of Boston was appointed Junior Field Accountant, Auditor on August 26, 1962. Joseph J . Tavares of Tewksbury was appointed Junior Field Accountant, Auditor on August 26, 1962. William D. Tobin of Newburyport was appointed Junior Field Accountant, Auditor on August 19, 1 9 6 2 . Sydney S. Kaplan of Newton was reinstated as Senior Field Accountant, Auditor on August 21, 1962, returning from m ilitary leave. Special Audits: Two special cash audits were required during the fiscal year: Belchertown State School Massachusetts Mental Health Center New Audits: During the fiscal year the first audit of the following agencies were completed: Board Regulating Installation of Gas Piping and Gas Appliances in Buildings Bradford Durfee Research Foundation Corporation of the Walter E. Fernald State School Greater Boston Stadium Authority Hampden County Arena Authority Lowell Technological Institute Building Authority Marine Fisheries Advisory Commission Massachusetts Crime Commission Massachusetts Health Research Institute, Inc. Massachusetts Mental Health Research Corporation Massachusetts Parking Authority Massachusetts Turnpike Authority Medfield Foundation, Inc. Mobile Homes Commission New Bedford Institute of Technology Research Foundation Northeastern Resources Commission Public Access Board Records Conservation Board Southeastern Massachusetts Technological Institute Warwick Prison Camp During the fiscal year a total of 240 State accounts were audited including 218 regular audits, 20 new audits and 2 special cash a u d it s . IV STATE HOUSING BOARD AND LOCAL HOUSING AUTHORITIES Audit of Housing Authorities: Chapter 682 of the Acts of 1949 provides as follows: "SECTION 1 . Section 26NN of Chapter 121 o f the General Laws, inserted by section 3 of chapter 200 o f the acts of 1948, Is hereby amended by in s e r tin g after subdivision (c) the following subdivision:— "(d) A housing authority which sells bonds or notes to finance a project under author­ ity of this section, or which has received funds from a city or town under authority of chapter three hundred and seventy-two of the acts of nineteen hundred and forty-six as amended, shall cause an audit to be made of its accounts annually at the close of a fiscal year by the department of the state auditor and a copy of the report of said audit shall be filed promptly with the board. "SECTION 2 . Section 8D of chapter 372 o f the a c ts o f 1946, inserted by section 4 of chapter 479 o f the acts of 1947 is hereby repealed." During the fiscal year ending June 30, 1963, the terms of the Act were fully complied with, and every active local Authority and the State Housing Board were audited and a report issued. During the fiscal year 108 Housing Authority audits were com­ pleted, including the following new audits: Sandwich L e ic e s te r Concord Medway Saugus In addition to these, 42 audits of Redevelopment Authorities and Urban Renewal Agencies were completed. AUDIT OF METROPOLITAN TRANSIT AUTHORITY AND RELATED AGENCIES Audit of Metropolitan Transit Authority: Chapter 675 of the A cts o f 1949 provides as follows: "Chapter 544 of the Acts of 1947 is hereby amended by s tr ik in g out s e ctio n 12 and in s e r tin g in place thereof the following: SECTION 12. The t r u s ­ tees shall determine the character and extent of the services and facilities to be furnished, and in these respects their authority shall be exclusive and shall not be subject to the approval, control or direction of any state, municipal or other department, board or commission. Except as herein otherwise provided, the V department shall have the same general supervision and regulation of, and jurisdiction and control over, the services and facilities of the authority as it has over street railway companies. The department of the state auditor shall annually make an audit of the accounts of the authority and make a report thereon to the trustees, the governor and council and the gen­ eral court. In making said audits, said department of the state auditor may call upon the department of public u tilities and other departments, commissions, officers and agencies of the commonwealth for such information as may be needed in the course of making such audits. The state auditor may employ such audi­ tors, accountants, and other assistants as he deems necessary for carrying out his duties under this sec­ tion, and chapter thirty-one of the General Laws and the rules made thereunder shall not apply to such employees." A complete report of an audit of the accounts of the Metropol­ itan Transit Authority for the calendar year ending December 31* 1962 was issued on August 30, 1963. In order that our audit might be compre­ hensive and complete, separate examinations of the accounts of the Boston Metropolitan D istrict and the Transit Mutual Insurance Company were also completed and a report issued. WOODS HOLE, MARTHA'S VINEYARD AND NANTUCKET STEAMSHIP AUTHORITY S ectio n 14 of Chapter 544 of the Acts of 1948 provides, In part, as follows: "SECTION 14. Report—On or before the thirtieth day of January in each year, the Authority shall make an annual report of its activities for the preceding calendar year to the governor and to the general court.^ Each such report shall set forth a complete operating and financial statement covering its opera­ tions during the year. The Authority shall cause an audit of its books to be made at least once in each year by the state auditor, and the cost thereof may be treated as part of the operation of the project.