AGENDA & DOCUMENTS EUROPEAN TRIATHLON UNION ANNUAL GENERAL ASSEMBLY VIRTUAL SATURDAY 6 MARCH 2021 A g e n d a & d o c u m e n t s Europe Triathlon Annual General Assembly 1 V i r t u a l - 6 March 2021 TABLE OF CONTENTS page Annual General Assembly Agenda 3 1. Presidents‘ Report 4 2. Secretary General Report 10 3. Executive Board Members‘ Report 11 4. Development Committee Report 14 5. Technical Committee Report 15 6. Race Commission Report 16 7. Marketing Commission Report 17 8. Resolutions 20 9. Annual General Assembly 2020 Minutes 25 10. Treasurer Report 2020 33 11. Audit Committee Report 37 12. Draft Budget 2021 39 13. Elections-list of nominees 42 A g e n d a & d o c u m e n t s Europe Triathlon Annual General Assembly 2 V i r t u a l - 6 March 2021 EUROPE TRIATHLON ANNUAL GENERAL ASSEMBLY AGENDA Time Item Description 10:50 a Pre-meeting 11:00 b Registration, welcome and opening remarks by the ETU President c Admission and/or resignation of National Federations d President’s Report e Secretary General’s Report f Executive Board members’ Report g Committees’ report 1. Development Committee 2. Technical Committee h Commission Reports 1. Race Commission 2. Marketing Commission i Any other business (of which previous notice has been given to the Secretary General) 13:20 j Pre-meeting 13:30 k Confirmation of the register of voters l Confirmation of the minutes of the preceding Annual General Assembly m Treasurer Report 2020 n Audit Committee Report o 2021 Draft budget p Proposals of resolutions to the Annual General Assembly q Elections 1. President 2. Vice-President 3. Treasurer 4. Executive Board 5. Development Committee 6. Technical Committee 7. Audit Committee A g e n d a & d o c u m e n t s Europe Triathlon Annual General Assembly 3 V i r t u a l - 6 March 2021 ANNUAL GENERAL ASSEMBLY DOCUMENTS In order as handled in the Assembly 1. President‘s report Dear Friends, it is with great pleasure that I present you The Europe Triathlon activities last Term report. This Term started at our elective Congress in Roma on February 18th 2017. It also started the now “traditional morning runs” which have become part of our group activitiesivities. A g e n d a & d o c u m e n t s Europe Triathlon Annual General Assembly 4 V i r t u a l - 6 March 2021 As in the previous term, we have been working as a TEAM and I want, in this formal occasion, to take the opportunity to thank the friends that join me at the Europe Triathlon Board table, all the Members of the Audit, Technical and Development Committees for their outstanding support. The Members of the 2 strategic Commissions, Media/Marketing and Race that provided exceptional support to our strategy. A big role has also been played by the continuous support, starting with their President, from all the World Triathlon Staff. Finally, a special thanks to you all, Presidents of our National Federations: we have always felt your trust and backing. At the beginning of the Term, the new elected Board made an important decision related to the “4 years Strategic Plan”. We decided to adopt the “Strategic Aims” that were approved by the World Triathlon EB and to adapt them to our European situation. The decision was made in order to be in line with the World Triathlon “four years Strategic Plan 2017-2021”. The Aims are listed: 1. Consolidate the presence of Triathlon with the Olympic and Paralympic Families not only in Triathlon but all Multisport Events 2. Maximise the profile and sustainability of Triathlon Events 3. Develop the Sport 4. Provide strong and effective global leadership We adopted, for our European strategy, the above Aims deeply convinced that the activities required at World Triathlon level are different from the ones required at European level and the overall success of the Strategy is deeply linked to the success of the Continental Confederations Strategy. The update of our activities in order to achieve the Aims, have always been provided to you at all Presidents Conferences and Congress. A g e n d a & d o c u m e n t s Europe Triathlon Annual General Assembly 5 V i r t u a l - 6 March 2021 Here under I summarise the key points in support of the aims 1. Consolidate the presence…. be part of the 2023 European Games . be part of the 2022 European Sport Championships . be part of the European Youth Olympics . support new race formats . support Paratriathlon and all Multisport format, promoting these through the NFs and European Championships We can proudly say that all points were successfully achieved 2. Maximise the profile and sustainability of Triathlon Events . ensure that we are recognised as the Governing Body of Triathlon . continue to promote AGs’ participation to our Events . monitor the overall costs of the Events . improve our Junior Circuit . environmental sustainability Not all points have been completely achieved but for all of them there is an action plan in place. 3. Develop the Sport . continue to support with our founds the Development programs . have all the European Countries represented in Europe Triathlon . encourage all NFs to have National Championships in all disciplines . encourage and support “Mentor Programs” . support and encourage exchange of Young Athletes across Europe and the World All activities successfully in place 4. Strong and effective leadership . maintain good governance principles and spread the best practises in our NFs . provide a positive contribution to World Triathlon activities . promote and ensure fair play in our Sport . promote Drug Free Sport . ensure financial sustainability of Europe Triathlon We are committed to work proactively with World Triathlon in order to help to create the “4 years Strategic plan 2021-2025” and then custom make it to fit the European situation. World Triathlon success is the result of the achievements made in the 5 Continental Confederations. To obtain success with our European Strategic plan we always worked by priorities. Financial sustainability Development Races 1. Financial strategy The Treasurer report will provide all the details. I would like to give you a short summary. A g e n d a & d o c u m e n t s Europe Triathlon Annual General Assembly 6 V i r t u a l - 6 March 2021 Year 2016 2017 2018 2019 2020 2021 Bgt Income 391.725 412.306 539.279 488.397 185.621 470.000 Admin Costs 50.576 46.634 51.218 50.451 62.261 54.400 Results -17.050 10.316 21.378 20.043 -22.339 -69.000 Reserves 254.472 264.788 286.177 302.060 279.721 210.721 *2020 result is in blue as till in process You can appreciate how the INCOME curve has going on increasing almost constantly over the last few years. It is the result of our strategy started in 2012 when we were faced by a difficult financial situation. The income sources are, for the major part, from our race income: fees for the European Cups and the participation fees (split over the term) of the European Games, European Sport Championships. The income from Sponsors is still neglectable and reduced to zero in 2020. We did a good job, but we can improve further by successfully implementing our Marketing strategy. ADMINISTRATION COSTS are kept under strict control. We have a noticeably lean team and because of this we were able to financially close 2020 with a small loss. This approach need to be reviewed in our next term. All the goals reached so far, are due to the great work of Volunteers that continually provide Europe Triathlon with their precious professional skills. The negative part of it is that we depend too much on the people: we must create simple and clear processes handled by a lean administrative structure. We were able to steadily increase our RESERVES. We assume that 100K€ could be the right amount. The next Executive Board will have the responsibility to invest it wisely. 2. Development The mission of the Confederations is to develop the Sport of Triathlon: in our case in Europe. Since 2012 it has been at the top of our priorities and we are proud that the process we began in 2012 was the inspiration for the World Triathlon Development Plan. Our process is still focused on two main areas: the so called “common projects” and the “national project” It works well and we are trying to maintain a good balance among the two. The old motto “face to face” and “bottom up” approaches, are still valid and are at the base of all our actions. According to our strategy, we have been able, since years, to support the development activities with 60.000€ from our Budget in addition to the 140.000€ from World Triathlon. A g e n d a & d o c u m e n t s Europe Triathlon Annual General Assembly 7 V i r t u a l - 6 March 2021 3. Races “if you do not have Races, you do not have Triathlon” Races for our Sport are vital for the existence and the development of Triathlon. It is a huge chapter as it involves almost all the activities in our world. Elite Athletes, Age Groupers, Juniors, Youth, ranking system, Travels, sustainability issues, income sources, TV, Partners, Governmental support, Professional LOC relationships… everything is closely entwined under the title of Races.