HIGH EXPLOSIVES FACTORY, KHADKI , PUNE – 411003 A unit of Ordnance Factory Board Indian Ordnance Factories, Ministry of Defence Qksu Phone : (020) 25819566, 67 QSDl Fax : (020) 25813204 Email :[email protected] To M/s _______________ ___________________ ___________________ Invitation of Bids for Supply of : CORRUGATED FIBRE BOARD BOXES Open Tender Enquiry (TE) No. : AD17180040 DT. 03.02.2018 Type of Tender: (Single Bid/ Two Bid): Two Bid System 1. E-tender is invited for supply of items/services listed in Part-II of this tender. Please submit your quotation as per schedule on or before the scheduled time and date. Tender documents in detail are available on website https://ofbeproc.gov.in. Tender should be submitted online through e-portal only. 2. The address and contact numbers for sending Bids or seeking clarifications regarding this TE are given below – a. Bids/queries to be addressed to : The General Manager b. Postal address for sending the Bids : High Explosives Factory Khadki, Ministry of Defence, Pune, Maharashtra (India) Pin - 411003 c. Name/designation of the contact personnel : Shri. M. S. Kadam, HOS/PV d. Telephone numbers of the contact personnel : 020 25819566/67 Extn: 2385 e. e-mail ID‟s of contact personnel : [email protected] Fax No. 020 25813204 3. This TE is divided into five Parts as follows: a. Part I – Contains General Information and Instructions for the Bidders about the TE such as the time, place of submission and opening of tenders, Validity period of tenders, etc. b. Part II – Contains essential details of the items/services required, such as the Schedule of Requirements (SOR), Technical Specifications, Delivery Period, Mode of Delivery and Consignee details. c. Part III– Contains Standard Conditions of TE, which will form part of the Contract with the successful Bidder. d. Part IV – Contains Special Conditions applicable to this TE and which will also form part of the contract with the successful Bidder. e. Part V – Contains Evaluation Criteria and Format for Price Bids. 4. This TE is being issued with no financial commitment and the Buyer reserves the right to change or vary any part thereof at any stage. Buyer also reserves the right to withdraw the TE, should it become necessary at any stage. (M. S. KADAM) Junior Works Manager For General Manager For and on behalf of The President of India Part I – General information 1. Last date and Time for depositing the bids: 02/03/2018 @ 02:00 p.m. 2. Manner of depositing the Bids: e-Proc on https://ofbeproc.gov.in The bids to be submitted through e-portal https://ofbeproc.gov.in on or before the scheduled time and date. 2.1. Tender Document Cost (Non-refundable): Tender documents can be downloaded from website www.ofbeproc.gov.in Tender documents can also be collected from HEF on payment of tender fees in the form of DD/IPO of Rs 100/-(for tender value upto Rs 50 lakhs)/Rs 250/- (for tender value from Rs 50 lakhs to 1 crore)/ Rs 500/- (for tender value from Rs 1 crore to 5 crore)/ Rs 1000/- (for tender value more than Rs 5 crore )in favour of GM/HEF. 3. Date and Time for opening of Bids(Q/BID): 02/03/2018 @ 02:30 p.m. 4. Two bid System: In case of Two Bid system, only the technical bid would be opened on the time and date mentioned above. Commercial bids of only those firms will be opened, whose technical bids are found compliant/suitable after Technical Evaluation is done by the buyer.(NOT APPLICABLE FOR THIS TENDER) 5. Forwarding of Bids: Bids should be forwarded by Bidders under their original memo / letter pad inter alia furnishing details like TIN number, VAT/CST number, Bank address with EFT Account if applicable, etc. and complete postal & e-mail address of their office. 6. Clarification regarding contents of the TE: A prospective bidder who requires clarification regarding the contents of the bidding documents shall notify to the Buyer in writing about the clarifications sought not later than 14 (fourteen) days prior to the date of opening of the Bids. Copies of the query and clarification by the purchaser will be sent to all prospective bidders who have received the bidding documents. 7. Modification and Withdrawal of Bids: A bidder may modify or withdraw his bid after submission provided that the written notice of modification or withdrawal is received by the Buyer prior to deadline prescribed for submission of bids. A withdrawal notice may be sent by fax but it should be followed by a signed confirmation copy to be sent by post and such signed confirmation should reach the purchaser not later than the deadline for submission of bids. No bid shall be modified after the deadline for submission of bids. No bid may be withdrawn in the interval between the deadline for submission of bids and expiration of the period of bid validity specified. Withdrawal offer bid during this period will result in bidder‟s forfeiture of bid security. 8. Clarification regarding contents of the Bids: During evaluation and comparison of bids, the Buyer may, at its discretion, ask the bidder for clarification of his bid. The request for clarification will be given in writing and no change in prices or substance of the bid will be sought, offered or permitted. No post-bid clarification on the initiative of the bidder will be entertained. 9. Rejection of Bids: Canvassing by the Bidder in any form, unsolicited letter and post-tender correction may invoke summary rejection with forfeiture of EMD. Conditional tenders will be rejected. 10.Unwillingness to quote: Bidders unwilling to quote should ensure that intimation to this effect reaches before the due date and time of opening of the Bid, failing which the defaulting Bidder may be delisted for the given range of items as mentioned in this RFP. 11.Validity of Bids: The Bids should remain valid till 90 days from the last date of submission of the single Bid. In case of two bid system bids validity should remain 120 days from the last date of submission of bid. 12. Earnest Money Deposit: Bidders are required to submit Earnest Money Deposit (EMD) for amount of INR 45,500/- (Rs. FORTY FIVE THOUSAND FIVE HUNDRED ONLY) along with the bids. The EMD may be submitted in the form of an Account Payee Demand Draft, Fixed Deposit Receipt, Banker's Cheque or Bank Guarantee from any commercial banks or payment online in an acceptable form as per form given at Annexure 22 (OFBPM-2010) safeguarding the purchaser‟s interest in all respects. EMD is to remain valid for a period of forty-five days beyond the final bid validity period. EMD of the unsuccessful bidders will be returned to them at the earliest after expiry of the final bid validity and latest on or before the 30th day after the award of the contract. The Bid Security of the successful bidder would be returned, without any interest whatsoever, after the receipt of Performance Security from them as called for in the contract. EMD is to obtained from the bidders except Micro and Small Enterprises (MSE) as defined in MSE procurement policy issued by Department of Micro Small and Medium Enterprises (MSME) or are registered with Ordnance factories or the central purchase organisation or the concerned Ministry or Department or Start-ups as recognized by Department of Industrial Policy & Promotion (DIPP). The EMD will be forfeited if the bidder withdraws or amends impairs or derogates from the tender in any respect within the validity period of their tender. (M. S. KADAM) Junior Works Manager For General Manager For and on behalf of The President of India Part II – Essential Details of Items/Services required 1. Schedule of Requirements – List of items/services required is as follows: Sl. Nomenclature/Description and Technical Details/Specification Quantity Option qty No. of Item CORRUGATED FIBRE BOARD BOX. IN LAY FLAT CONDITION FIVE PLY WITH ADDITIONAL BOTTOM LINER 1. AND SIDE SLEEVE AND WITH HANDLE OF COTTON WEBBING 18050 Nos. 9025 Nos. COLOUR OLIVE GREEN FOR PACKING 20 KGS OF TNT TO SPECIFICATION HEF/IO/81/2003 DT. 20/02/2003 TO DRAWING NO. HEF -5035. (AMENDMENT DT. 22/08/2006). 2. Delivery Schedule: 18000 No. per month or as per HEF‟s requirement after clearance of raw material. Commencement of supplies are required immediately from the date of placement of supply order or as per the requirement intimated by HEF. In case the firm does not supply, full LD will be imposed on the unsupplied quantity. Please note that Contract can be cancelled unilaterally by the GM/HEF in case items are not received within the contracted delivery period. Extension of contracted delivery period will be at the sole discretion of the General Manager/HEF, with applicability of LD clause. (Please refer to Clause No. (8) of Part III). * Raw material should be offered for inspection within 15 days from the receipt of S.O. Delay in offering raw material and/or delay encountered at the part of vendor due to the failure in raw material during inspection, will not be excused in DP extension without LD. 3. Option clause: General Manager reserves the right to increase the option qty. by another 9025 Nos. with same terms and conditions. It will be entirely the discretion of the GM/HEF to exercise the option or not. (Please refer to Clause No. (2) of Part IV) 4. Mode of delivery: Bidder should deliver/supply material of F.O.R H.E.F Basis. 5. Price Basis: The price quoted must be firm and fixed 6.