Agenda of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, February 14, 2017, 7:00 PM VISION: Striving for a Vibrant and Balanced Community MISSION: To Serve the Community and Embrace Opportunity AGENDA PAGE 1. CALL TO ORDER 2. ADOPTION OF THE AGENDA 2.1 Adoption of the Agenda for the February 14, 2017 Regular Meeting of Council. Recommendation: THAT Council adopts the agenda for the February 14, 2017 Regular Meeting of Council as amended by deleting the following: Item 6.1 - Recommendation #2 Item 8.4 - Recommendation #2 Item 8.5 - Recommendation #2 3. ADOPTION OF THE PREVIOUS MINUTES 3.1 Adoption of the minutes of the January 24, 2017 Regular Meeting of 8 - 15 Council. Recommendation: THAT Council adopts the minutes of the January 24, 2017 Regular Meeting of Council. 4. DELEGATIONS Nil 5. UNFINISHED BUSINESS Nil Agenda of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, February 14, 2017, 7:00 PM 6. CORRESPONDENCE FOR ACTION 6.1 Gord Peters - Tree Protection Bylaw 16 - 17 Recommendation: THAT Mr. Peter's letter regarding tree protection in the Village be received for information purposes. 6.2 Grace Schmitke - 2017 Utility Rates 18 - 19 Recommendation #1 THAT Ms. Schmitke's letter be received for information purposes. Recommendation #2 THAT Council prepares a written response to Ms.Schmitke's enquiries. 7. READING FILE 1. Healthier Northern Communities 20 - 30 2. District of Mackenzie - School District No. 57 Board 3. Minister of Agriculture - Funding Opportunity 4. Myles Bruns - Thank you to Village Council and Staff 5. Western Diversification Program Recommendation: THAT Council accepts the reading file for information purposes 8. ADMINISTRATIVE REPORTS 8.1 CAO Appointment Report 31 - 32 Recommendation #1 THAT Council Rescinds the appointment of Gord Simmons as Interim Chief Administrative Officer for the Village of Valemount. Recommendation #2 THAT Council Appoints Adam Davey as the Chief Administrative Officer for the Village of Valemount. Page 2 of 96 Agenda of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, February 14, 2017, 7:00 PM Recommendation #3 THAT Mr. Davey be required to sign Schedule D - Oath of Office Form, of the Officers and Employees Bylaw No 653. 8.2 Accounts Payable Report 33 - 38 Recommendation: THAT Council accepts the January 2017 Accounts Payable Report for information purposes. 8.3 Grant In Aid Requests 39 - 42 Recommendation #1: THAT Council provides the Valemount Secondary School Senior Girls Basketball Team a financial contribution in the amount of $____________________ conditional on the successful qualification to the Zone Championship Tournament; and Recommendation #2: THAT Council provides the Valemount Secondary School Senior Boys Basketball Team a financial contribution in the amount of $ ____________________ conditional on the successful qualification to the Zone Championship Tournament. 8.4 Valemount Airport Report 43 - 47 Recommendation #1: THAT Recommendation 8.7 from the Tuesday January 24, 2017 Regular Council meeting be lifted from the table. Recommendation #2: THAT Council refers the draft Valemount Airport Development Plan to the Public Works Committee, the Economic Development Committee, and the Regional District of Fraser-Fort George for comment. 8.5 Downtown Parking Plan 48 Recommendation #1: THAT Recommendation 8.6 from Tuesday January 24, 2017 Regular Page 3 of 96 Agenda of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, February 14, 2017, 7:00 PM Council meeting be lifted from the table. Recommendation #2: THAT this matter of downtown parking be returned to the Economic Development Committee for further information and background to the request. 8.6 Post Office Parking Lot 49 - 50 Recommendation: THAT Council write a letter to Canada Post with a copy to the owner expressing concern about the safety of users parking and accessing the Valemount Post Office. 8.7 NCLGA Staff Report 51 - 58 Recommendation: THAT Council selects Council and/or Staff members to attend the 2017 North Central Local Government Association AGM to be held in Terrace BC from May 2-6, 2017. (Names to form part of this resolution) 8.8 PW Committee Membership 59 - 60 Recommendation #1: THAT the Public Works Standing Committee be augmented with the addition of two members from the general public. Recommendation #2 THAT volunteers be solicited through public advertisement and the two applicants with the most relevant experience be invited to sit on the Public Works Standing Committee for an approximately 2 year term. 8.9 Economic Development Committee - Electric Vehicle Charging Station 61 - 63 Recommendation #1: THAT Council gives permission to staff to apply for a CBT CIP grant and other funding options. Recommendation #2: Page 4 of 96 Agenda of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, February 14, 2017, 7:00 PM THAT Council approves the location for an Electric Vehicle Charging station, proposed to be on the south side of 4th Avenue between the Cemetery and Centennial Park. 8.10 Coat of Arms 64 - 89 Recommendation #1 THAT Council receives the report for information purposes. Recommendation #2: THAT Council considers directing staff to begin the process of applying for a grant of armorial bearing for the Village of Valemount. 9. BYLAWS AND POLICIES 9.1 Village of Valemount Road Closure Bylaw No. 767, 2017. 90 - 94 Recommendation #1: THAT Council receives submissions from the Public regarding Village of Valemount Road Closure Bylaw No. 767. Recommendation #2: THAT Council approves 3rd reading of Village of Valemount Road Closure Bylaw No. 767, 2017, as amended. 10. COUNCIL REPORTS 10.1 Council Reports Recommendation: THAT Council receives the verbal and/or written reports provided by Mayor and Council for information purposes. 11. NEW BUSINESS Nil Page 5 of 96 Agenda of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, February 14, 2017, 7:00 PM 12. LIST OF OUTSTANDING PREVIOUS COUNCIL RESOLUTIONS 12.1 Outstanding Council Resolutions 95 Recommendation: THAT Council accepts the list of outstanding previous Council resolutions. 13. CALENDAR OF EVENTS 13.1 Calendar of Events for February & March 2017. 96 No Motion Required 14. PUBLIC COMMENT 14.1 Public Comments - on items considered by Council as part of the approved Agenda Recommendation: THAT Council receives the Public Comments, if any. 15. NOTICE TO PROCEED TO IN-CAMERA 15.1 Notice to Proceed to In-Camera Meeting Recommendation: THAT Council proceed to an In-Camera Council Meeting for consideration of two (2) items per Section 90 (1) (k) of the Community Charter to discuss matters related to: (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public. 16. RECALL REGULAR COUNCIL MEETING TO ORDER AND REPORT 16.1 Recall Regular Council Meeting to Order and Report. Page 6 of 96 Agenda of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, February 14, 2017, 7:00 PM At _____ PM it was moved, seconded and carried by Council that the Regular Council Meeting be recalled to order and report. 17. ADJOURNMENT 17.1 At _____ PM it was moved that the ___, 201_ Regular Meeting of Council be adjourned. Page 7 of 96 Minutes of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, January 24, 2017, 7:00 PM THOSE PRESENT: Mayor Townsend Councillor Salt Councillor Blanchette Councillor Reimer REGRETS: Councillor Torgerson OTHERS: Gord Simmons, Interim Media (2) CAO Public (5) Lori McNee, DOF Carleena Shepherd, CSC 1. CALL TO ORDER 1.1 Mayor Townsend called the meeting to order at 7 P.M. 2. ADOPTION OF THE AGENDA 2.1 Adoption of the Agenda for the January 24, 2017 Regular Meeting of Council. Res # 16/17 It was moved, seconded and carried THAT Council adopts the agenda for the January 24, 2017 Regular Meeting of Council, as amended to include Item 9.2 - Village of Valemount Road Closure Bylaw No. 763, 2017. 3. ADOPTION OF THE PREVIOUS MINUTES 3.1 Adoption of the minutes of the January 10, 2017 Regular Meeting of Council. Res # 17/17 It was moved, seconded and carried THAT Council adopts the minutes of the January 10, 2017 Regular Meeting of Council. 3.2 Adoption of the Minutes of the January 12, 2017 Special Meeting of Council Res # 18/17 It was moved, seconded and carried THAT Council adopts the Minutes of the January 12, 2017 Special Meeting of Council. 4. DELEGATIONS Page 8 of 96 Minutes of a Regular Council Meeting Held in Village of Valemount Council Chambers Tuesday, January 24, 2017, 7:00 PM 4.1 Samantha Travers, Chair of the Parent Advisory Council Society - Winter Festival Res # 19/17 It was moved, seconded and carried THAT Council accepts the delegation from Ms. Samantha Travers regarding the proposed Winter Carnival in March of 2017 for information purposes. 5. UNFINISHED Nil BUSINESS 6. CORRESPONDENCE FOR ACTION 6.1 PAC Winter Festival - Request to Council Res # 20/17 It was moved, seconded and carried 1. THAT Council considers waiving the rental fees for use of the Community Hall and the Village tent on March 5, 2017; AND 2. THAT Council approves the proposed activities to take place on Village property, subject to all participating vendors obtaining the necessary liability insurance, and naming the Village of Valemount as an additional insured party; AND 3. THAT Council approves Ms.Traver's request to have Public Works assist in event preparation and setup, subject to Ms. Travers co-ordinating with the Superintendent of Public Works to confirm dates, times and availability of the public works staff.