Newsletter of the IFLA Document Delivery and Resource Sharing Section ISSN 1016-281X November 2006 Table of Contents A Note from the Chair 2 Minutes of the Mid-term SC Meeting in Rome 3 The Impact of E-resources on Document Delivery Standing Committee Seminar – Assunta Arte 7 Report from Australia – Margarita Moreno 10 Satellite Meeting on Resource Sharing, Reference and Collection Development In a Digital Age – a Practical Approach – Margarita Moreno and Pentti Vattulainen 11 Seoul conference: Open session 13 Standing Committee Members 14 1 A Note from the Chair This issue of the newsletter marks a farewell to the traditional paper version as IFLA has now decided that Section newsletters can be published in electronic format only. However for those of our members who might experience difficulties in accessing the IFLA website and therefore unable to download we still provide the possibility to request a paper copy. If you need a paper copy please do not hesitate to contact our Information Coordinator Ms Joan Stein, Carnegie Mellon University Libraries, Hunt Library, 4909 Frew Street, PITTSBURGH, PA 15213, United States, Tel. +(1)(412)2685826, Email: [email protected] We hope that you are sympathetic to our efforts in reducing administrative costs for the organization. Another busy year is lying ahead of us. In 2007 the Section will participate in the Durban Conference in August with an Open Programme focusing on “Using technology to improve Interlending and resource sharing services”. The call for papers will soon go out and we hope that our members will be interested in submitting abstracts to the Standing Committee. In October 2007 the National Library of Singapore will be hosting the 10th International IFLA Interlibrary Loan & Document Supply Conference “Resource Sharing for the Future - Building Blocks to Success”. You will find a lot of information about this event already now at the conference website at http://www.nlbconference.com/ilds/ A call for bids to host the 11th ILDS Conference in 2009 has been distributed by the IFLA Headquarters with a 1 February 2007 deadline. If your library or association is interested in submitting a bid please take this opportunity to host colleagues from around the World. Soon it will also be time for nominating candidates for the Document Delivery and Resource Sharing Standing Committee. We hope that our members will consider possible candidates and use the opportunity to submit nominations. Kind regards, Poul Erlandsen Chair, IFLA Document Delivery and Resource Sharing Standing Committee 2 Minutes of the Mid-term SC borders: navigating towards a Meeting in Rome global understanding. • JS had received an email from Sophie Felfoldi re the translation of Present: Assunta Arte, Kim Baker, Poul our strategic plan into other Erlandsen (Chair), Teresa Rodriguez languages. She is unclear about the Gonzalez, Jacqueline Gillet, Betty Lowery, audience this is aimed at and thinks Debra McKern, Jindriska Pospisilova, it is not necessary. Uwe Rosemann, Elisa Soares, Joan Stein, Penelope Street (Secretary). Action: PE will contact Sophie to state that the SC consider this Apologies: Daniel Mattes Durrett, important and will continue with Nadezhda Erokhina, Elmelinda Lara, this policy since we represent the Margarita Moreno, Carol Smale, Li interests of librarians of those Xiaoming countries and the translations are for their benefit. 1. Approval of agenda 5. Financial report 2. Approval of minutes of SC meetings in • DMcK reported that the new Oslo account has been set up. The minutes were approved. • PE had checked with IFLA HQ that it is okay to keep the account. 3. Matters arising • The $1000 from the Estonian ILDS 5) UR queried the translation of the conference has been transferred Section brochure’s into German. into the account. Action: JS to chase this up. • The question of funding for future 9) Andrew Braid requires some ILDS conferences was discussed. instructions from IFLA re submitting The $1000 amount may no longer his paper for publication. be adequate and the committee Action: PE will contact the editor of may need to approach IFLA HQ the IFLA Journal. Andrew will send for an additional amount. If his revised paper to PS for inclusion Singapore had to generate an extra in the Section’s newsletter. $1000 they may need to raise the registration fee. 4. Report of Co-ordinating Board • DMcK is to check the situation re meeting our account. Currently it is a non- PE reported on the Professional Board interest bearing one. Committee meeting held in The Hague. 6. Seoul conference • All Section reports accept one have Open programme been received and will be referred • Theme is Best Practice in to the Review Committee. Document Delivery and Resource Findings to be reported at the next Sharing. Professional Committee meeting. • 3 papers were selected: Edward Swanson will report back Did we get it right? Post on our review. evaluation of New Zealand’s • Edward Swanson had stated that interloans best practice there was nothing to report to the workshop (Janice Farrelly, Professional Committee from our Thelma Fisher) Division. Transforming the document • The theme for the 2008 Quebec delivery and resource sharing conference is Libraries without engine (Cyril Oberlander) 3 Benchmarking 7. Pre-planning for Durban conference recommendation: trained staff, Open programme improved workflows, • Theme would be Technology as an automation, what next! enabler of access (or similar) (Margarita Moreno) • KB to send out a call for papers • There would be 4 papers in the 2 locally (Africa) th hour slot. The 4 paper would be • 4 papers, 3 from within Africa and by JS (PE to deliver). possibly 1 from outside the area. • Discussion on translation of papers. Focus will be on success stories 1st July is the deadline for and how problems have been translation. overcome. • DMcK will be moderator for the • Call for papers to go out in programme session. November and proposals examined Action: PE to contact speakers and at next February’s meeting. ask for them to send their papers as soon as possible so that there is time Satellite to organise translation. PE will • KB reported that a venue had been complete forms and return to IFLA booked for the satellite event – HQ. Centre for the Book in Cape Town. • KB raised the question of whether Satellite a satellite event was viable given • PE reported that the web page the resources needed to organise it advertising the event was up. and ensure we could guarantee • PE outlined the programme for the attendees. A decision would be event. The title is Resource needed by 1st March. Sharing, Reference and Collection Action: PE to contact Pentti Development in a Digital Age - a Vattulainen and Annsophie practical approach Oscarsson to ascertain their views on • 5 papers were selected: holding a satellite given funding A case studies describing local issues. The viability of organising a practice (Hisoon Song) satellite in Quebec 2008 would be Current status and issues of discussed at the Seoul conference. electronic document delivery at KISTI (Suhyeon Yoo, Heeyoon 8. ILDS 10th conference - Singapore Choi) • Conference will take place around Brazilian initiatives in October 2007. No firm date as yet. document delivery and • The venue will be the National resource sharing (Emir Jose Library of Singapore and a nearby Suaiden, Paulo Cesar Siqueira) hotel. Interlibrary loan and open • It was stressed that close co- access: convergences and operation between the Section and divergences (Kay Vyhnanek) the conference organisers was Opening Pandora’s box: important (this feedback had come negotiating the intersection of from the Tallinn conference document delivery and virtual organisers). It was noted that reference service (Jo Kibbee) representative from Singapore had • There would be 6 papers. The 6th attended the Tallinn conference paper would be by PS. and would have gleaned • Speaker/titles of papers need to be information from it. submitted to IFLA HQ by 10th • Call for papers would be this March. PE to email Pentti autumn with proposals received by Vattulainen 4 January to be discussed at the fleshing out the content for each February SC meeting. chapter and will circulate this to the • There was discussion on the Committee prior to the meeting in conference theme. It was noted Seoul. that Singapore, despite being technologically advanced, does not 11. IFLA Guidelines for Best practice in have a well developed ILL system ILL and would be keen to receive input • Will accept paper requests but from other countries. It was electronic submission should be decided that the theme would be encouraged. Resource sharing for the future: • A general statement on payment building blocks to success. should be included, making Action: PE to suggest this theme to mention of the IFLA Voucher Singapore and offer any help they Scheme. need. The conference sub-committee • Estimated that 1000 copies would (DMD, JP, PE, CS, KB, AA) to work be needed with versions in several on developing material on languages. This would be sourced conference preparation that can be locally. used for future events. • Once completed, news should be circulated via all list-servs. 9. Strategic plan Action: BL will write an • PE reported this had been approved introduction and formulate text then by IFLA HQ without comments. circulate it to the Committee. JS The French and Italian versions are will investigate printing. on the web and the Russian and Spanish versions have been sent to 12. Printed IFLA ILL request form JS to pass on to Sophie Felfoldi for PE reported that he had asked IFLA inclusion. HQ if they are willing to take this over • There was discussion about how when BL retires. BL reported she had far progress had been made on a contacted Susan Schaepman who draft letter to be sent to National thinks it is a good idea to take this over Libraries.