Department of Public works and Highways Contract ID :19NBOOO5 Contract Name : Construction of Concrete Road - Concreting of NRJ Tambis to San Isidro 2 Road Location of the Contract : Brgy. Afga, sibagat, Agusan del sur Republic of the PhiliPPines DEPARTMENT OF PUBLIC WORKS AND HIGHWAYS AGUSAN DEL SUR 1SI DISTRICT ENGINEERING OFFICE REGIONAL OFFICE XIII Patin-ay, Prosperidad, Agusan del Sur OUTLINE OF MINUTES OF PRE-BID CONFERENCE Date: October 10,2018 1. Attendance. Present were: Engr. MA. SUSAN N4. QUISMUNDO BAC Chairperson Engr. AQUILES R. ESTILLORE BAC Vice Chairperson Ms. ANNA ROSA M. LASTIMOSA BAC Regular Member Engr. FERNANDO B. BESING BAC Provisional Member EngT. ]OSEPH B. VILLAS BAC Provisional Member EngT. EVANGELINA P. GONZAGA BAC Provisional Member EngT. JULIUS A. TAMESIS BAC - TWG Chairman EngT. JEANIVER STELLA O. BUTIL BAC - TWG Member Engr. NATHANIEL V. DAQUIPIL BAC - TWG Member Engr. NESTOR Y. VALIENTE BAC - TWG Member EngT. MARIA WILN4A B. TAN BAC - TWG Member Engr. I,IARYLIN F. ALESNA BAC - TWG Member Engr. ARLIE IOY B. RODRIGUEZ BAC - TWG Member EngT. EDGARDO A, BUTIL BAC Secretariat Head/ TWG Member Ms. ROSALINDA B. BULORON BAC Secretariat/ TWG Member Mr. ALLAN C. OCA BAC Secretariat/ TWG Member Ms. KHRISTINE A. BALAGTAS BAC Secretariat/ TWG }4ember Member Mr. ROBERT A. QUEJADA BAC Secretariat/ TWG It4s. ALMA S. PAGLINAWAN BAC Secretariat/ TWG Member 2. Call to Order. Contract ID: The BAC Chairperson, Engr. Ma. Susan M. Quismundo. Called the Pre-Bid Conference for Road, Brgy. 19NBO0O6, Construction of Concrete Road - Concreting of NRJ Tambis to San Isidro 2 niga, Sibalat, Agusan del sur to order at 10:00 o'clock in the morning on october 10, 2018. at the 'eiai The offrce of tn]e and Awards Committee, DPWH Agusan del Sur 1n District Engineering Office' advertised project was covered under National Expenditure Program for cY 2019. 3.Presentation / Ex lanation bv BAC: a. Brief on Basic Contract Data: of works as The Planning/l4aintenance Engineer was requested to deliberate regarding the scope published' advertised oi the above-stated project including its project duration and ABC as Approved Budget for the Contract: Php4, 950,000'00 Contract Duration: 37 C.D' Page l of 3 DPWH- INFR-23 2016 Department of Public works and Highways Contract ID :19N80006 Contract Name : construction of Concrete Road - Concreting of NRJ Tambis to san Isidro 2 Road Location of the Contract : Brgy. Afga, Sibagat, Agusan del Sur b. Review of Reouirements of Biddino Documents: The Condition of contract, specifications, drawings, instruction to bidders, Bill of Quantities, and Forms, shall be furnished to the participating/lnterested bidders during the buying of bidding documents as scheduled. The bidders shall be notified if annexes and other relevant documents are necessary. c. Review of Documents to be submitted bv the bidders: i. Form of Bid The form of bids shall be properly filled up and signed by the bidders. Any lacking documents shall be subjected to outright rejection of the bids. Specimen of signatures of the bidders shall be taken and shall be compared with the submitted bid documents to asceftain its authenticity. Any falsified documents submitted shall automatically be disqualified, and the BAC shall have the right to impose administrative sanctions of the offending bidders, if circumstances so warrant. ii. Technical and Financial ProDosals The Technical Proposal that forms part of the first envelope contains the documents as stated in the form "DPWH-INFRA-29-101005 BIDDERS CHECKLIST OF REQUIREMENTS FOR ITS BID INCLUDING TECHNICAL AND FINANCIAL PROPOSALS". The corresponding documents shall be filled up legibly, and signed every page of the document, to guarantee its authenticity; any corrections made must bear initials or signature. If the Technical Proposal passed the preliminary examination, financial proposal of the bidder will be opened. iii. Criteria for Eli oibilitv Screeninq. Preliminarv Examinatio of Bids. Evaluation of Bids and Post-QualiflcaLion Eligibility screening will be processed online thru Civil Works Registry following the opening of Technical Proposals. After the bidding, all bids shall undergo Preliminary Evaluation of Bids, Post Qualification, and Award. The BAC-TWG shall be conducting such activities, and the BAC will rectify for further actions based on the results of eva luation/examinations. The bidders shall be notified on the results and the winning bidder will be notified thru Notice of Post Qualification after the evaluation/examination/verification of the bidding documents. They are also required to submit necessary documents that shall form part of the contract. Notiflcation of bidding results shall be released to the competing bidders as well. The BAC shall impose "no contact" poliry whlie the contract is still undergoing evaluation/examination. This Office reserves the right to accept or reject any bid to annul the bidding process any time before contract award, without incurring any liability to the affected bidders. 4. Sum ma hvBACC hairman nf Proceedino inclrrdino Suoo lemental / Bid BU lletin to he issued: The BAC Chairperson, Engr. Ma. Susan M. Quismundo reviews the contract data and reiterates the requirements to be submitted by the bidders during public bidding. A supplemental on the contract duration of the said project will be issued and revised Bill of Quantities. DPWH INFR.23'2016 Page 2 of 3 Department of Public works and Highways Contract ID : 19N80006 Contract Name : Construction of Concrete Road - Concreting of NRJ Tambis to San Isidro 2 Road Location of the Contract : Brgy. Afga, Sibagat, Agusan del Sur 5. Other Matter: 6, Adiournment There being no other remaining topics for discussion, the Conference adjourned at 11:50 AM Prepared by: E RDO BAC Secretariat ffWG Member Approved by: MA. S M. QUISMUNDO Chief, ruction Section Chairperson ANNA ROSA M. LASTIM ES R. ESTILLORE Chief, Administrative Chief, Maintenance Section Regular Member BAC Vice-Chairperson EVANG A F AN B. BESING I Chief, Pla n ni nd Design Section P al M T Provi a Member DPWH-INFR 23 2016 Page 3 of 3.