Council Meeting Agenda Meeting to be held at Port Of Sale Civic Centre Foster Street, Sale Tuesday 2 July 2013, commencing at 1pm or join Wellington on the Web: www.wellington.vic.gov.au ORDINARY MEETING OF COUNCIL – 2JULY 2013 AGENDA & TABLE OF CONTENTS A PROCEDURAL A1 STATEMENT OF ACKNOWLEDGEMENT and PRAYER A2 APOLOGIES A3 DECLARATION OF CONFLICT(S) OF INTERESTS A4 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING Ordinary Meeting of 18 June 2013 A5 BUSINESS ARISING FROM PREVIOUS MEETING/S A6 ACCEPTANCE OF LATE ITEMS A7 NOTICES OF AMENDMENT OR RESCISSION A8 NOTICES OF MOTION 8(1) Wellington Planning Scheme and Municipal Strategic Statement A9 RECEIVING OF PETITIONS OR JOINT LETTERS 9(1) Outstanding Petitions 9(2) Request for the Bundalaguah–Myrtlebank hall to be reopened A10 INVITED ADDRESSES, PRESENTATIONS OR ACKNOWLEDGEMENTS A11 GALLERY COMMENTS A12 QUESTIONS ON NOTICE 12(1) Outstanding Questions on Notice A13 MAYOR’S REPORT A14 YOUTH COUNCIL REPORT B REPORT OF DELEGATES B1 SOUTH EAST AUSTRALIAN TRANSPORT STRATEGY – MAY 2013 MEETING B2 2013 AUSTRALIAN COASTAL COUNCILS CONFERENCE C OFFICERS’ REPORTS C1 CHIEF EXECUTIVE OFFICER Agenda - Ordinary Council Meeting of 2 July 2013 2 C2 GENERAL MANAGER GOVERNANCE ITEM C2.1 ASSEMBLY OF COUNCILLORS ITEM C2.2 BRIEFING COMMITTEE MINUTES ITEM C2.3 AUDIT COMMITTEE MINUTES C3 GENERAL MANAGER DEVELOPMENT ITEM C3.1 QUARTERLY STRATEGIC LAND USE PLANNING UPDATE ITEM C3.2 AMENDMENT C74 – PANEL REQUEST ITEM C3.3 AMENDMENT C79 AND CONCURRENT PLANNING PERMIT APPLICATION 512/2011 ITEM C3.4 STRATEGIC LAND USE PLANNING PROJECTS REVIEW GROUP MINUTES C4 GENERAL MANAGER BUILT & NATURAL ENVIRONMENT ITEM C4.1 ROAD MANAGEMENT PLAN C5 GENERAL MANAGER LIVEABILITY ITEM C5.1 ESSO BHP BILLITON WELLINGTON ENTERTAINMENT CENTRE ADVISORY GROUP MINUTES ITEM C5.2 GIPPSLAND ART GALLERY ADVISORY GROUP MINUTES ITEM C5.3 CAMERON SPORTING COMPLEX COMMITTEE OF MANAGEMENT MINUTES ITEM C5.4 MAFFRA RECREATION RESERVE COMMITTEE OF MANAGEMENT MEMBERSHIP D1 URGENT BUSINESS D2 FURTHER GALLERY AND CHAT ROOM COMMENTS E IN CLOSED SESSION Agenda - Ordinary Council Meeting of 2 July 2013 3 Council Meeting Information Members of the Public Gallery should note that the Council records and publishes Council meetings via Webcast to enhance the accessibility of Council meetings to the broader Wellington community. These recordings are also archived and may be published on Council's Website for viewing by the public or used for publicity or information purposes. At the appropriate times during the meeting, members of the gallery may address the Council at which time their image, comments or submissions will be recorded. Members of the public who are not in attendance at the Council meeting but who wish to communicate with the Council via the webcasting chat room should lodge their questions or comments early in the meeting to ensure that their submissions can be dealt with at the end of the meeting. Please could gallery visitors and Councillors ensure that mobile phones and other electronic devices are turned off or in silent mode for the duration of the meeting. Agenda - Ordinary Council Meeting of 2 July 2013 4 A - PROCEDURAL STATEMENT OF ACKNOWLEDGEMENT “We acknowledge the traditional custodians of this land the Gunaikurnai people, and pay respects to their elders past and present” PRAYER “Almighty God, we ask your blessing upon the Wellington Shire Council, its Councillors, officers, staff and their families. We pray for your guidance in our decisions so that the true good of the Wellington Shire Council may result to the benefit of all residents and community groups.” Amen Agenda - Ordinary Council Meeting of 2 July 2013 5 A - PROCEDURAL A4 CONFIRMATION OF MINUTES OF PREVIOUS COUNCIL MEETING/S Agenda - Ordinary Council Meeting of 2 July 2013 6 ITEM A4 ADOPTION OF MINUTES OF PREVIOUS MEETING/S ACTION OFFICER: GENERAL MANAGER GOVERNANCE DATE: 2 JULY 2013 OBJECTIVE To adopt the minutes of the Ordinary Council Meeting of 18 June 2013 as tabled CONFLICT OF INTEREST No staff and/or contractors involved in the compilation of this report have declared a Conflict of Interest. PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY RECOMMENDATION That Council adopt the minutes and resolutions of the Ordinary Council Meeting of 18 June 2013 as tabled. Agenda - Ordinary Council Meeting of 2 July 2013 7 A - PROCEDURAL A5 BUSINESS ARISING FROM PREVIOUS MEETING/S Agenda - Ordinary Council Meeting of 2 July 2013 8 ITEM A5 BUSINESS ARISING FROM PREVIOUS MEETING/S ACTION OFFICER CHIEF EXECUTIVE OFFICER DATE: 2 JULY 2013 ITEM FROM COMMENTS ACTION MEETING BY NIL Agenda - Ordinary Council Meeting of 2 July 2013 9 A - PROCEDURAL A6 ACCEPTANCE OF LATE ITEMS Agenda - Ordinary Council Meeting of 2 July 2013 10 A - PROCEDURAL A7 NOTICE/S OF AMENDMENT OR RESCISSION Agenda - Ordinary Council Meeting of 2 July 2013 11 A - PROCEDURAL A8 NOTICE/S OF MOTION Agenda - Ordinary Council Meeting of 2 July 2013 12 ITEM A8 (1) NOTICE OF MOTION OFFICER: COUNCILLOR HOLE DATE: 2 JULY 2013 I, Councillor Malcolm Hole hereby give notice of my intention to move the following motion at the Ordinary Meeting of Council of 2 July 2013. That: 1. Wellington Shire Council reaffirms measures detailed in our Wellington Planning Scheme and Municipal Strategic Statement (MSS) that ensure that the grant of any planning permit will not detrimentally affect the operational safety of aircraft or the opportunity for the reasonable future expansion of an aerodrome such as RAAF Base East Sale; and 2. Council continues to work with Air Force and industry to provide the best solution for the Defence Project AIR5428, and ultimately the relocation of the Basic Flying Training School to RAAF Base East Sale or the surrounding region; and 3. Wellington Shire Council welcomes any other opportunity to support an even greater Air Force presence in Gippsland; and 4. Council advise the Chief of Air Force, Air Marshal Geoff Brown, AO of any Council decisions made above. Agenda - Ordinary Council Meeting of 2 July 2013 13 A - PROCEDURAL A9 RECEIVING OF PETITIONS OR JOINT LETTERS Agenda - Ordinary Council Meeting of 2 July 2013 14 ITEM A9(1) OUTSTANDING PETITIONS ACTION OFFICER GOVERNANCE DATE: 2 JULY 2013 ITEM FROM COMMENTS ACTION BY MEETING ITEM A9(2) Receipt of Petition: Request for 18 June A report will be presented at Manager Built Council to allocate more funding in the Road 2013 the 16 July 2013 Council Environment Management Plan to Marathon Road, meeting. Briagolong Agenda - Ordinary Council Meeting of 2 July 2013 15 ITEM A9(2) RECEIPT OF PETITION: REQUEST FOR THE BUNDALAGUAGH– MYRTLEBANK HALL TO BE REOPENED ACTION OFFICER: MANAGER BUILT ENVIRONMENT DATE: 2 JULY 2013 Financial Communication Legislative Council Council Resources Community Environmental Consultation Risk Policy Plan & Staff Management OBJECTIVE To present Council with a petition requesting the Bundalaguah–Myrtlebank hall be reopened, as attached. BACKGROUND A petition containing 785 signatures has been received by Council. A copy of the petition is attached for Council information. LEGISLATIVE IMPACT Section L6.59 of Wellington Shire Council Processes of Municipal Government (Meetings and Common Seal) Local Law No 1 provides for petitions and joint letters: “A petition or joint letter presented to the Council must lay on the table for a period determined by the Council but not exceeding the next two Council Meetings. No motion, other than to receive the petition or joint letter may be accepted by the Chairperson, unless the Council unanimously agrees to deal with it earlier.” PUBLIC QUESTIONS AND COMMENTS FROM THE GALLERY RECOMMENDATION That Council receive the attached petition requesting the Bundalaguah–Myrtlebank hall be reopened. Agenda - Ordinary Council Meeting of 2 July 2013 16 A - PROCEDURAL A10 INVITED ADDRESSES, PRESENTATIONS OR ACKNOWLEDGEMENTS Agenda - Ordinary Council Meeting of 2 July 2013 17 ITEM A11 GALLERY COMMENTS DIVISION: CHIEF EXECUTIVE OFFICER ACTION OFFICER: CHIEF EXECUTIVE OFFICER DATE: 2 JULY 2013 Agenda - Ordinary Council Meeting of 2 July 2013 18 A - PROCEDURAL A12 QUESTIONS ON NOTICE Agenda - Ordinary Council Meeting of 2 July 2013 19 ITEM A12(1) OUTSTANDING QUESTIONS ON NOTICE ACTION OFFICER CHIEF EXECUTIVE OFFICER DATE: 2 JULY 2013 ITEM FROM COMMENTS ACTION BY MEETING NIL Agenda - Ordinary Council Meeting of 2 July 2013 20 A - PROCEDURAL A13 MAYOR’S REPORT A Mayor’s Report is due to be presented on the 16 July 2013. Agenda - Ordinary Council Meeting of 2 July 2013 21 A - PROCEDURAL A14 YOUTH COUNCIL REPORT Youth Council will present a report to Council quarterly. Agenda - Ordinary Council Meeting of 2 July 2013 22 B –REPORT DELEGATES Agenda - Ordinary Council Meeting of 2 July 2013 23 ITEM B1 DELEGATE REPORT: SOUTH EAST AUSTRALIAN TRANSPORT STRATEGY MAY 2013 MEETING OFFICER: COUNCILLOR BOB WENGER DATE: 2 JULY 2013 As Wellington Shire Council’s delegate, I attended the quarterly meeting of SEATS held on 16 and 17 May 2013 at Lincoln Downs Motor Inn, Batemans Bay, New South Wales. The meeting was hosted by Eurobodalla Shire Council. The meeting was attended by 40 delegates each day. SEATS members were welcomed by Cr Neil Burnside, Eurobodalla Shire Council’s delegate to SEATS. Cr Burnside thanked SEATS for its support on matters of concern to them such as the Princes Highway and the Kings Highway and he asked SEATS to support Eurobodalla Shire Council’s plans to develop the Moruya Airport. The recently appointed General Manager of Eurobodalla Shire Council, Dr Catherine Dale, also attended the meeting on Thursday as did Ms Kerrie Foster, the Director of Community and Corporate Operations. The Dinner speaker was Ms Jay Stricker from AECOM. Ms Stricker has worked on the High Speed Rail (HSR) project and she was able to give delegates a very extensive outline of the processes undertaken in the two stage study. The total investment of $114 billion will see the HSR travel between Melbourne and Sydney via Canberra.