Founded 1893 ANNUAL GENERAL MEETING AGENDA MONDAY 28th September 2015 7.30pm ANNUAL REPORT 2014 - 2015 BINGLEY HARRIERS ROLL OF HONOUR INTERNATIONAL REPRESENTATIVES CLUB RECORDS Affiliated to UK Athletics Limited Supported by Bingley Harriers & A.C. AGM Agenda Founded 1893 Annual General Meeting October 7th 2013 Notice is hereby given that the 121st Annual General Meeting will be held on Monday 28th Minutes of the 120th Annual General Meeting of Bingley Harriers & A.C. held in the Brown Cow, Bingley, September 2015 - 7:30pm at The Brown Cow, Ireland Bridge, Bingley. Monday October 1st 2014. AGENDA Those present were (25 to form a quorum (rule 4): Robert Adamson, Sue Becconsall, Alison Cairess, Emile Cairess, John Capenerhurst, Barbara Carney, Colin Daniel, Oliver Downing, Peter Ellerton, Stephen Firth, Phil Hawkswell, Jill Jones, Phil Jones, Tony Kingham, Andy Nicoll, Christine Oates, Alan Oates, Martin Peace, 1. Apologies for Absence. Heather Pearson, Peter Shoard, Michael Smith, John Smithurst, Stuart Thompson, Dave Weatherhead, Becky Weight, Sheila Witham. (26 attended compared with 28 (2013), 27 (2012), 32 (2011), 14 (2010). 2. Minutes of Last Annual General Meeting 1st October 2014 1. APOLOGIES were received from:- Dave Anderson, Keith Daniel, Fred Gibbs, Kerry Gilchrist, Richard 3. Annual Reports of Club Team Managers. Gilchrist, John Merrick, Graham Smith, Andy Warriner, Sue Whiteley, Denise Wright (10). 2. MINUTES 4. Hon. Treasurer’s Annual Report & Balance Sheet, Auditors Comments. Of the 119th Annual General Meeting held Monday October 7th 2013 at the Brown Cow, Bingley. Proposed by: Martin Peace 5. Hon. Secretary’s Annual Report. Seconded by: Alan Oates 6. President’s Remarks Resolved: that the minutes of the Annual General Meeting held October 7th 2013 be accepted as a correct record. All present were in favour. 7. Club Development . 3. ANNUAL REPORTS OF CLUB TEAM MANAGERS 8. Presentation of The Sidney Glover Rotary Trophy All team managers’ reports were published in the Annual Report 20143-2014. John Smithurst thanked team managers for their reports and for their work throughout the year. 9. Club Rules. Proposed by: Peter Ellerton Seconded by: Mike Smith 10. ELECTION OF CLUB OFFICIALS FOR 2015/16 Resolved: that the club team managers’ reports be received. All present were in favour. List of officials as listed in Rule 3. 4. HON TREASURER’S REPORT AND BALANCE SHEET AND AUDITOR’S INDEPENDENT REPORT 11. ANNUAL SUBSCRIPTIONS The Receipts and Payments statement was submitted and reported as published in the Annual Report 2013- Present rates Seniors over 18 £30 14 with the amendment (1) as recorded below. Under 18 £15 The Treasurer reported;- Family Membership £50 (1) one amendment to the Receipts and Payments statement as published in the Annual Report. Students/OAP £15 In the paragraph headed Training fees £10.5k (£10.4k), line 3, for £2.1m read £2.1k Members at the AGM October 2014 were made aware in an oral statement from the Treasurer at the 12. Membership of Associations meeting that full accounts (including full Receipts and Payments Statement and Balance Sheet as amended) UK Athletics, England Athletics, Northern Athletics, Yorkshire County AAA, Bradford were available for scrutiny at the meeting and to all club members on request from the Treasurer Athletics Network, Yorkshire Veterans Association, Fell Runners Association, The Treasurer reported that the accounts and supporting records had been audited and that the Independent Northern Track & Field League, Young Development Athletes League, West Yorkshire Review of the auditor concluded that the financial statements gave a reasonable representation of the Cross Country League, West Yorkshire Track & Field League, Three Peaks Association, financial state of affairs of Bingley Harriers and Athletic Club for the year ended 31 July 2014. Race Walking Association, Sports Hall Athletics Association, 13. Vote of thanks to retiring Officers. PARENTS OF YOUNG MEMBERS. Bingley Harriers & A.C. Minutes AGM Monday October 1st 2014 Supporters of the club are welcome to attend the AGM on the understanding that they do not To be approved enjoy any voting rights, but would be welcome to join in any discussions. JC October 17th 2014 Bingley Harriers & A.C. Bingley Harriers & A.C. Founded 1893 Founded 1893 Annual General Meeting October 7th 2013 Annual General Meeting October 7th 2013 Questions on the accounts were invited by the Treasurer. None were forthcoming. 10. ELECTION OF CLUB OFFICIALS Resolved: that the 2013-14 accounts and the Independent Review of Receipts and Payments Statements PRESIDENT: JOHN SMITHURST as amended be received. Proposed by: Jill Jones, seconded by Tony Kingham. All present in favour. Proposed by: Alan Oates LIFE VICE PRESIDENTS Seconded by: Becky Weight None proposed. All present were in favour. VICE PRESIDENTS: The present list of vice-presidents is: D. Anderson, B. Carney, R. Dover, D. Green, D. Lawson, P. Moon. A. Oates, M. Peace, G. Smith, M. E. Smith, J. Waterhouse, M. Watson, F. 5. HONORARY SECRETARY’S ANNUAL REPORT Wheeler. (Submitted and reported as published in the Annual Report 2013-2014) D. ANDERSON: Proposed by: Barbara Carney, seconded by Peter Ellerton. All present in favour. Jill Jones, Secretary, invited questions on her report. There were none R. DOVER: Proposed by: Stephen Firth, seconded by Becky Weight. All resent in favour. Resolved: that the Honorary Secretary’s Report be received. B .CARNEY: Proposed by: John Smithurst, seconded by Stephen Firth. All present in favour. Proposed by: Peter Shoard D. GREEN: Proposed by: Christine Oates, seconded by Stephen Firth. All present in favour. Seconded by: Peter Ellerton D. LAWSON: Proposed by: Peter Ellerton, seconded by Tony Kingham. All present in favour. All present were in favour. P. MOON: No proposer. A. OATES: Proposed by: Barbara Carney, seconded by Tony Kingham. All present in favour. 6. PRESIDENT’S REPORT M. PEACE: Proposed by: Colin Daniel, seconded by John Smithurst. All present in favour. (Submitted and reported as published in the Annual Report 2013-2014) G. SMITH: Proposed by: Tony Kingham, seconded by Alan Oates. All present in favour. John Smithurst invited questions on his report. There were none. M.E. SMITH: Proposed by: Tony Kingham, seconded by Barbara Carney. All present in favour. Resolved: that the President’s Report be received. J. WATERHOUSE: Proposed by: Tony Kingham, seconded by Stuart Thompson. All present in favour. Proposed by: Becky Weight F. WHEELER: Proposed by: John Smithurst, seconded by Barbara Carney. All present in favour. Seconded by: Tony Kingham All Vice Presidents save P. Moon re-elected. All present were in favour. LIFE MEMBERS JOANNE OATES: Proposed by Jill Jones, seconded by John Smithurst. All present in favour. VICTORIA WILKINSON: Proposed by Stephen Firth, seconded by Barbara Carney. All present in favour. 7. CLUB DEVELOPMENT (See President’s Report and Becky Weight’s report Bingley Harriers at Bingley Grammar School submitted HON. SECRETARY JILL JONES and reported as published in the Annual Report 2013-2014). Proposed by: Barbara Carney, seconded by John Smithurst. All present in favour. HON. TREASURER PETER SHOARD 8. PRESENTATION OF THE SYDNEY GLOVER ROTARY TROPHY Proposed by Kerry Gilchrist, seconded by Shona Stone. All present in favour. John Smithurst. President, had no hesitation in awarding the trophy for the best performance by a Bingley MEMBERSHIP SECRETARY DENISE WRIGHT Harriers & A.C. member over the past 12 months to Emile Cairess for his consistently high standard of Proposed by: John Capenerhurst, seconded by Sheila Witham. All present in favour. performance. MEN’S TRACK AND FIELD REPRESENTATIVE COLIN DANIEL Proposed by: John Capenerhurst, seconded by Christine Oates. All present in favour. 9. CLUB RULES No changes proposed. MEN’S CROSS COUNTRY / ROAD REPRESENTATIVE JOHN SMITHURST Proposed by: Stephen Firth, seconded by Tony Kingham. All present in favour. MEN’S VETERANS’ REPRESENTATIVE PETER ELLERTON Proposed by: John Smithurst, seconded by Tony Kingham. All present in favour. MEN’S FELL REPRESENTATIVE ANDY NICOLL Proposed by: John Capenerhurst, seconded by Becky Weight. All present in favour. LADIES’ TRACK AND FIELD REPRESENTATIVE PHILLIP JONES Proposed by Christine Oates, seconded by Alan Oates. All present in favour. LADIES’ CROSS COUNTRY / ROAD REPRESENTATIVE JO BUCKLEY Proposed by: Mike Smith, seconded by Barbara Carney. All present in favour. Bingley Harriers & A.C. Minutes AGM Monday October 1st 2014 Bingley Harriers & A.C. Minutes AGM Monday October 1st 2014 To be approved To be approved JC October 17th 2014 JC October 17th 2014 Bingley Harriers & A.C. Bingley Harriers & A.C. Founded 1893 Founded 1893 Annual General Meeting October 7th 2013 Annual General Meeting October 7th 2013 LADIES’ FELL REPRESENTATIVE BARBARA CARNEY LADIES’ CROSS COUNTRY TEAM MANAGER BECKY HOLMES Proposed by: Tony Kingham, seconded by Becky Weight. All present in favour. LADIES’ FELL TEAM MANAGER ALY RAW LADIES’ ROAD REPRESENTATIVE KATIE PHILLIPS LADIES’ VETERAN TEAM MANAGER SUE BECCONSALL Proposed by Sue Becconsall, seconded by Becky Weight. All present in favour. BOYS’ JUNIOR TEAM MANAGER TONY KINGHAM LADIES’ VETERANS’ REPRESENTATIVE SUE BECCONSALL GIRLS’ JUNIOR TEAM MANAGER TONY KINGHAM Proposed by Barbara Carney, seconded by Phil Hawkswell. All present in favour. JUNIOR TEAM MANAGER SENIOR COACHING (ENDURANCE) MARTIN PEACE (BOYS’ YOUNG ATHLETES DEVELOPMENT LEAGUE) ANDY WARRINER Proposed by: John Capenerhurst, seconded by John Smithurst.