DUBUQUE COMMUNITY SCHOOL DISTRICT BOARD OF EDUCATION 2300 Chaney Road REGULAR MEETING June 8, 2020 5:30 p.m. I. Call to Order & Roll Call II. Pledge of Allegiance III. Approve the Agenda (p. 1-3) IV. Approve the Minutes of Previous Board Meetings (p. 4) A. Regular Meeting – May 11, 2020 (p. 5-6) B. Special Meeting – May 19, 2020 (p. 7) C. Special Meeting – June 1, 2020 (p. 8) V. Public Hearing on Revised 2020-2021 School Calendar (p. 9) A. Overview of Calendar Changes B. Receive and File Proof of Publication and Authorize Payment of Publication Costs (p. 10) C. Public Comments D. Approve Amended 2020-2021 School Calendar (p. 11) VI. Public Hearing on Sale of District Vehicles (p. 12) A. Overview of Sale B. Receive and File Proof of Publication and Authorize Payment of Publication Costs (p. 13) C. Public Comments D. Approve Sale of 2005 Chevrolet Pickup and 2005 Ford Delivery Truck VII. Red Carpet Recognition A. Administrator Retirement – Jean McDonald, Principal VIII. Board Salutes IX. Visitors and Open Forum (p. 14) X. Consent Agenda (p. 15) A. Treasurer’s Report (p. 16) B. Listing of Accounts Payable (p. 17-25) C. Budget Report (p. 26-33) D. Facilities/Support Services Committee 1. Minutes of June 1, 2020 (p. 34-37) 2. Personnel Report (p. 38-43) 3. Professional Service/Purchase Contracts (p. 44-54) 4. Special Education Students (p. 55) E. Educational Programs/Policy/Strategy Committee 1. Minutes of June 2, 2020 (p. 56-57) 2. Policy #1001 – Anti-harassment/Anti-bullying (p. 58-64) 3. Policy #1002 – Multicultural/Nonsexist (p. 65-66) 4. Policy #1003 – Cultural Proficiency Philosophy (p. 67) 1 F. Teacher Quality Committee 1. Minutes of May 13, 2020 (p. 68-70) G. Equity Committee 1. Minutes of May 26, 2020 (p. 71) H. Activities Council XI. Facilities/Support Services Committee Report – M. Donohue (p. 72) A. Approve Change Order #2 on the District Pool Replacement Project (p. 73) B. Approve Final Acceptance of the District Pool Replacement Project and Authorize Payment of Final Project Costs to Tricon General Construction, Inc. (p. 74-76) C. Approve Final Acceptance of the District Office Mechanical System Replacement Project and Authorize Payment of Final Project Costs to MMC Mechanical Contractors, Inc. (p. 77-79) D. Approve Agreement with Service Employees (p. 80) E. Approve Agreement with Maintenance Employees (p. 81) F. Approve Agreement with Food Service Employees (p. 82) G. Approve Agreement with Truck Driver and Mechanic Employees (p. 83) H. Approve Agreement with Bus Driver and Bus Attendant Employees (p. 84) I. Approve Agreement with Secretaries and Administrative Assistants (p. 85) J. Approve Non-bargaining Salary and Benefits Package (p. 86) K. Authorize Payment of Final June Bills L. Approve Transfer of Funds from General to Student Activity Fund XII. Educational Programs/Policy Committee Report – L. Wittman A. Update on Strategic Plan Priority Initiatives (p. 87-91) XIII. New Business (p. 92) A. Approximately $29,000,000 School Infrastructure Sales, Services and Use Tax Revenue and Refunding Bonds, Series 2020 (p. 93-160) 1. Resolution Directing Sale and Approval of Bond Purchase Agreement 2. Resolution Authorizing the Redemption of Outstanding School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2014, dated March 31, 2014, and Authorizing the Redemption of Outstanding School Infrastructure Sales, Services and Use Tax Revenue Bonds, Series 2015, dated January 13, 2015, and Directing Notice be Given B. Superintendent Evaluation Update 1. Approve Contract & Salary/Benefit Package (p. 161-166) XIV. Board Member or Administrative Issues (non-agenda items) XV. Adjournment MISSION To develop world-class learners and citizens of character in a safe and inclusive learning community. 2 Agenda Recommendation: ✓ I move that the Board of Education approve the agenda as submitted 3 Minutes Recommendation: ✓ I move that the Board of Education approve the minutes of the regular meeting on May 11, the special meeting on May 19 and the special meeting on June 1, 2020, as submitted 4 DUBUQUE COMMUNITY SCHOOL DISTRICT Regular Board Meeting May 11, 2020 President Ryan called the meeting to order at 5:30 p.m. at the Forum with the following member present in person: Ryan. Board members present via Zoom: Bradley, Donohue, Parks, Prochaska, Sainci. Excused: Wittman. Additional officers of the Board present: Kelleher, Lucas, Rheingans. The pledge of allegiance was recited. Moved (Prochaska) and seconded (Bradley) to approve the agenda as submitted. Motion carried 6-0. Moved (Prochaska) and seconded (Sainci) to approve the minutes of the regular meeting on April 13, 2020, as submitted. Motion carried 6-0. A public hearing was held on approximately $29,000,000 school infrastructure sales, services and use tax revenue and refunding bonds. With no one wishing to address the Board during the public hearing, it was moved (Prochaska) and seconded (Bradley) to adopt a resolution supporting the proposed issuance of approximately $29,000,000 school infrastructure sales, services and use tax revenue and refunding bonds. Upon roll call vote, motion carried 6-0. Mr. Kelleher reviewed the Proposed Budget Amendment for Fiscal 2019-2020. Moved (Prochaska) and seconded (Parks) to receive and file proof of publication of Notice of Public Hearing on the Budget Amendment and authorize payment of the legal notice publication costs to the Telegraph Herald. Motion carried 6-0. With no one wishing to address the Board during the public hearing, it was moved (Prochaska) and seconded (Parks) to adopt the Budget Amendment for Fiscal 2019-2020 as published. Motion carried 6-0. May is School Board Recognition Month. Superintendent Rheingans thanked board members for the countless hours dedicated to the students and staff of the Dubuque Schools. He also distributed certificates of recognition. Board Salutes • Community Foundation of Greater Dubuque for a $35,000 grant to purchase weekend fresh produce boxes to reduce the economic and health impacts of COVID-19 on vulnerable populations • Mike Cyze and the communication team for their efforts in providing timely COVID-19 information to families in multiple languages • Teachers for providing quality electronic learning opportunities during this pandemic Moved (Prochaska) and seconded (Parks) to suspend the rules of order and go into open forum. Motion carried 6-0. Moved (Prochaska) and seconded (Parks) to reinstate the rules of order and return to regular session. Motion carried 6-0. Moved (Prochaska) and seconded (Parks) to approve those items listed in the consent agenda. Ms. Ryan was auditor for the month. The Personnel Report was removed for discussion. Motion carried 6-0. Moved (Prochaska) and seconded (Parks) to approve the Personnel Report as submitted. Erik Johnson, new Sageville Elementary School principal, was introduced. Motion carried 6-0. 5 Moved (Donohue) and seconded (Parks) to approve the food and nutrition meal charges for the 2020-2021 school year. Motion carried 6-0. Moved (Donohue) and seconded (Parks) to approve the preschool and driver education fees for the 2020- 2021 school year. Motion carried 6-0. Moved (Donohue) and seconded (Bradley) to approve the donation of a bench from the Bill Jantsch family to be placed at Dalzell Field in the amount of $2,500.00. Motion carried 6-0. Moved (Donohue) and seconded (Parks) to approve Change Order #1 to MMC Mechanical Contractors, Inc. on the District Office Mechanical System Replacement Project in the increased amount of $7,464.84. Motion carried 6-0. Moved (Donohue) and seconded (Parks) to approve final acceptance of the Buildings and Grounds Solar Panel Project and authorize payment of final project costs to Blue Sky Solar, LLC in the amount of $3,368.25 in accordance with the requirements of Iowa law and as more fully outlined in the submitted authorizing resolution. Motion carried 6-0. Moved (Donohue) and seconded (Parks) to approve the Certificate of Substantial Completion from Blue Sky Solar, LLC for the Buildings and Grounds Solar Panel Project. Motion carried 6-0. Moved (Donohue) and seconded (Parks) to approve the agreement with IIW, PC for professional services for the Hempstead High School Geothermal Vault Replacement Project in the amount of $19,800.00. Motion carried 6-0. Moved (Donohue) and seconded (Bradley) to award the Irving Elementary School Storm Water Improvements Project to McDermott Excavating in the amount of $78,675.00. Motion carried 6-0. Moved (Donohue) and seconded (Parks) to approve the resolution offering for sale, by public bid, steamers, steam kettles, 2005 Chevrolet pickup and a 2005 GMC step van and set the date, time and place for possible public hearing as June 8, 2020, at 5:30 p.m. at the Forum, 2300 Chaney Road. Motion carried 6-0. Moved (Donohue) and seconded (Bradley) to approve parent/chaperone refunds (to the extent reimbursed from trip companies) for the Hempstead High School music program trip to Orlando, Florida. Motion carried 6-0. Moved (Donohue) and seconded (Parks) to approve the agreement with the Dubuque Education Association (teachers, counselors and nurses) as presented. Ms. Hawkins reported that this constitutes a 2.30% salary/benefits increase, which equates to a base increase of $210. Motion carried 6-0. Moved (Prochaska) and seconded (Parks) to adopt a resolution to authorize the sale and issuance of school infrastructure sales, services and use tax revenue and refunding bonds, series 2020, and approving the official statement. Upon roll call vote, motion carried 6-0. The board was scheduled to meet on May 18 for an update on the Strategic Plan initiatives. It is recommended to move that update to June 1 or 2 in conjunction with a board committee meeting. Proposed commencement ceremony dates are June 27 and July 25 at Dalzell Field. Hempstead High School at 10:00 a.m.