i ii Derby City Council 2014-2015 Ward I: Ward II: Darrell Downing Vaughn Nun Randy White Jim Craig Mayor Dion Avello Ward III: Ward IV: Cheryl Bannon Tom Haynes Chuck Warren Mark Staats City Staff: Kathy Sexton, City Manager Jean Epperson, Director of Finance Nicole Alvarado Bailey, Budget Analyst iii Kansas Topek a City 70 Kansas City Wichita 5 3 Derby Derby Vicinity Map 55th St.S. 63rd St.S. (Patriot Ave.) 71st St. S. (Meadowlark Blvd.) Arkansas River 79th St. S. (Madison Ave.) 87th St. S. (Chet Smith Ave.) K-15 Hwy. K-15 Rock Rd. Rock Woodlawn Blvd. Woodlawn Webb Rd. Webb 95th St. S. CITY OF DERBY Legend Date: 6/24/2014 SEDGWICK COUNTY, KANSAS Derby City Limits Table of Contents Transmittal Letter ....................................................................................................................i GFOA Distinguished Budget Presentation Award ................................................................ ii Governing Body Profile ....................................................................................................... iii City of Derby Map .................................................................................................................iv Table of Contents .................................................................................................................... v Manager’s Message Highlights of the Budget ............................................................................................ 1 Reader’s Guide Reader’s Guide to the Budget .................................................................................... 5 Community Profile ..................................................................................................... 8 City Information ....................................................................................................... 12 Summary of Budget Process .................................................................................... 15 Basis of Budgeting and Accounting ......................................................................... 22 Non-Budgeted Funds ................................................................................... 23 Statutory Budget Requirements ............................................................................... 25 Amending the Budget .................................................................................. 25 Public Participation ...................................................................................... 25 Financial Policies ..................................................................................................... 26 Financial Practices ................................................................................................... 27 Financial Management Budget Facts ............................................................................................................. 31 Revenues .................................................................................................................. 32 Projection Assumptions............................................................................................ 33 Five-year Financial Plan........................................................................................... 42 Major Funds ............................................................................................................. 43 Fund Balance Analysis ............................................................................................. 46 Short-and Long-Term Debt Financing and Future Debt Capacity ........................... 52 Staffing Plan ............................................................................................................. 58 Organizational Chart ................................................................................................ 59 Capital Improvement Plan Capital Improvement Plan ........................................................................................ 61 Capital Reserves and Contingencies ........................................................................ 73 CIP Reserve .............................................................................................................. 74 Equipment Replacement Plan ........................................................................................... 75 Vehicle Replacement Plan………………………………………………………………..77 Public Works ....................................................................................................................... 81 Planning & Engineering ................................................................................................... 117 Police .................................................................................................................................. 125 Fire & Rescue .................................................................................................................... 133 Operations ......................................................................................................................... 139 Library ............................................................................................................................... 147 Finance ............................................................................................................................... 155 Administration .................................................................................................................. 163 State Forms........................................................................................................................ 191 Glossary ............................................................................................................................. 209 v City of Derby 2015 Approved Budget THIS PAGE HAS BEEN INTENTIONALLY LEFT BLANK vi City of Derby Manager’s Message Manager’s Highlights of the Budget Introduction Each year, the City Manager recommends and the Derby City Council approves a budget for providing essential services to residents. This budget document is a plan, the framework for how the City will allocate its resources to ensure continuing excellence in the community’s quality of life. The enclosed budget for fiscal year 2015 was developed by staff with input from the governing body as informed by the public. It includes departmental operating budgets, a five-year (2015-2019) Capital Improvement Plan (CIP), Financial Plan, Vehicle Replacement Plan, and Equipment Replacement Plan, and an eight-year Pavement Management Plan. Overview of the 2015 Budget The 2015 budget fulfills our mission to create vibrant neighborhoods, nurture a strong business community, and preserve beautiful green spaces. Priorities have changed little between last year’s budget and this year’s budget. This budget invests in the infrastructure, people, and equipment necessary to meet the needs of an expanding, maturing community. For the tenth year in a row, the City will not raise the mill levy. The operating budget for all funds, not including reserves, fund transfers and bond proceeds, is $36,425,056 which is a decrease of $202,502 (-0.55%) from the revised 2014 expenditures of $36,627,558. Capital Improvement Plan (CIP) In 2014 and 2015, the City will make major investments to improve the safety and condition of city streets. Improvements to Red Powell Drive in 2014 will enhance safety for both motorists and bicyclists between Buckner and K15. In 2015, Nelson Drive will be realigned at Meadowlark to encourage better traffic flow and enhance safety at one of the city’s most dangerous intersections. The 2015 CIP balances the needs of the growing community while maintaining the infrastructure and resources we already have. Overall, City infrastructure is in good condition. It is more cost-effective to maintain existing infrastructure than to rehabilitate or reconstruct dilapidated infrastructure. The CIP reflects this philosophy. Following are major projects included in the 2015 CIP: Stormwater Management Woodland Valley Design & Construction: $184,000 Parks Madison Avenue Central Park Construction: $6,500,000 Garrett Park Light Pole Replacement: $180,000 Streets/Intersections Nelson Drive Street Realignment at Meadowlark: $1,150,000 ($400,000 funded by KDOT) 1 City of Derby Manager’s Message Major improvements anticipated in years 2016-2019 of the CIP include: Significant development of new parks, including the addition of Warren Riverview Park, a new ball fields complex, and a dog park. Reconstruct Nelson Drive at Patriot Avenue. Reconstruct and widen Madison Avenue from Derby High School to High Park. Upgrade Wastewater Treatment Plant to enhance the capacity of the digester. Loop main water lines along Woodlawn to 55th Street and also through High Park. Staffing Changes The 2014 budget was approved by the Council with 166 full-time and 24 part-time positions. The 2015 Budget includes 173 full-time and 25 part-time positions. This budget includes the addition of six firefighters, a project engineer, and a part-time administrative clerk. The six firefighter positions will be funded by the Derby Difference Sales Tax (half- cent) which was approved by Derby citizens in October 2013 and will begin to be collected in 2015. Vehicle and Equipment Replacement Plans The City annually develops a vehicle replacement plan and an equipment replacement plan. The 2015 vehicle replacement plan totals $810,000. The equipment replacement plan is targeted for $513,800 in 2015 to accommodate the maintenance cycle and to meet