Transportation Advisory Committee January 3, 2017 2:00 p.m. 916 Main Street, 2nd Floor Conference Room Lubbock, Texas 1. Call to Order of the Transportation Advisory Committee. 2. Acknowledgement of Quorum of the Transportation Advisory Committee. 3. Safety Procedures. 4. Public Comment Period/Acknowledgement of Guests of the Transportation Advisory Committee. 5. Approval of the October 4, 2016 Transportation Advisory Committee meeting minutes. 6. Consider a Resolution approving the 2016 Annual Performance and Expenditure Report and Listing of Obligated Projects to advance to the Policy Committee. 7. Discuss the status of the 2017/2020 Transportation Improvement Program (TIP). 8. Consider a Resolution supporting the extension of I27 to advance to the Policy Committee. 9. Reports: Cities and County TxDOT Citibus LPD/DPS Texas Tech University Director’s AGENDA ITEM 1 Call to Order of the Transportation Advisory Committee. AGENDA ITEM 2 Acknowledgement of the Quorum of the Transportation Advisory Committee. AGENDA ITEM 3 Safety Procedures. Discussion: None Staff Recommendation: Review Safety Procedures Employee or Public Accident In the event that an emergency or serious illness of an employee or visitor while in this meeting: 1. Call 911 2. Call Courthouse security at 775-1547 or 775-1548. a. Provide address b. Type of emergency c. Do not move injured or ill person d. Designate someone to wait for the ambulance at the main Entrance Doors. e. HOLD elevator (same person who will wait for Emergency Personnel) Tornado or Inclement Weather When a tornado warning has been issued by the National Weather Service the office contacts will be notified by Courthouse Security and an automatic alarm system will sound: 1. All persons will move to the Firewall Stairwell. DO NOT take elevator, proceed to basement. The stairwell is the first exit to the left from the conference room. Fire Procedures If you hear fire alarm: Begin evacuation by exiting the conference main doors, take exit immediately to your left, it is a firewall stairwell, exit building immediately and meet at the North East corner of the courthouse. When taking the stairs, remain to the RIGHT, so that fire personnel may get through. If you see smoke or fire: Isolate fire/smoke by shutting the door (if possible) and activating the alarm. Exit building immediately, again DO NOT take the elevator. Troubled Individual/Shooter Lock (if possible) and close all doors. If unable to lock door, place furniture from room in front of doors. Remain calm. Elevator Emergency Push the talk button, someone will connect with you and ask your emergency. If unable to talk, press alarm button. Remain calm. Do not force elevator doors. AGENDA ITEM 4 Public Comment Period/Acknowledgement of Guests DISCUSSION: Opportunity for the public to comment on transportation planning activities. ACTION REQUIRED: None AGENDA ITEM 5 Approval of the meeting minutes of October 4, 2016 of the Transportation Advisory Committee. DISCUSSION: Review and approve the October 4, 2016 Transportation Advisory Committee meeting minutes. ACTION REQUIRED: Consider approval. STAFF RECOMMENDATION: Recommends approval. Minutes of the Transportation Advisory Committee Lubbock Metropolitan Planning Organization October 4, 2016 The meeting of the Transportation Advisory Committee of the Lubbock Metropolitan Planning Organization was held at the 2nd floor conference room, 916 Main Street, at 2:00 p.m. on October 4, 2016. Required notices were given to the members of the Committee and the public. The following Transportation Advisory Committee members were present: TAC members: Darrell Newsom, Chair, City Manager, City of Wolfforth Bill McCay, Vice-Chair, County Commissioner, Lubbock County Travis Watkins, Director of Finance, Citibus Michael Keenum, City Engineer, City of Lubbock Andrew Paxton, Director of Planning, City of Lubbock Mark Heinrich, County Commissioner, Lubbock County Sharmon Owens, Director Traffic Engineering, City of Lubbock Wood Franklin, Direct of Public Works, City of Lubbock Jerry Brewer, Assistant Chief, Lubbock Police Dept., City of Lubbock Visitors/Staff: Darrell Westmoreland, Lubbock MPO Tammy Walker, Lubbock MPO Maurice Pearl, General Manger, Citibus Shelley Harris, TxDOT Call to Order: Darrell Newsom called the Transportation Advisory Committee to order at 2:07 p.m. The Committee moved to the next item. Darrell Newsom acknowledged the quorum of the Transportation Advisory Committee. The Committee moved to the next item. Safety procedures: Darrell Newsom reminded everyone to review the safety procedures. The Committee moved to the next item. Public Comment Opportunity/Acknowledgment of Guests: Darrell Newsom asked if there were any public comments, there was no comment. The Transportation Advisory Committee had two visitors, Maurice Pearl, General Manager, Citibus and Shelley Harris, TxDOT. The Committee moved to the next item. Approval of the meeting minutes of September 6, 2016 of the Transportation Advisory Committee. Darrell Newsom asked if there were any corrections to the meeting minutes dated September 6, 2016. There were no comments for corrections to be made. Wood Franklin made a motion to approve the meeting minutes of September 6, 2016. Bill McCay seconded the motion and it passed unanimously. The Committee moved to the next item. Discuss and take action to elect a Chair and Vice-Chair of the Transportation Advisory Committee. Darrell Newsom stated that the MPO bylaws stipulate that the Transportation Advisory Committee shall elect a Chairperson and a Vice-Chairperson, by majority vote, in October of even number year. He also stated that the Chair and Vice-Chair will serve the Transportation Advisory Committee until October 2018. Darrell Newsom opened the floor for nominations for Chair. Sharmon Owens made a motion to nominate Wood Franklin to Chair the Transportation Advisory Committee. Bill McCay seconded the motion and it passed unanimously. Darrell Newsom opened the floor for nominations for Vice-Chair. Bill McCay made a motion to nominate Darrell Newsom as Vice-Chair of the Transportation Advisory Committee. Mark Heinrich seconded the motion and it passed unanimously. The Committee moved to the next item. Reports: City of Lubbock: Mike Keenum reported that the 34th Street project is complete. He also reported that the design for Phase 3 and 4 is underway. Designs should be completed in the next calendar year. He reported on the progress for the 98th Street project. In 2017, plans are to build 98th Street between Milwaukee and Upland, 3 lanes wide with concrete. He stated that they are working on the easement acquisition for Erskine and the City has awarded Phase 3 of the North University project. Wolfforth: Darrell Newsom reported that United has announced they will be building a new supermarket on the West side of MSF and they will also be developing retail around it. He also reported that they are working on a new HAWK system at the new freshman campus. Lubbock County: Bill McCay reported Lubbock County is “maintaining”. TxDOT: Shelly Harris South Loop 289-frontage roads let this summer and construction will begin soon. He reported the construction will be from I-27 to South Loop for surface repair and replacement. Shelly Harris reported that he is sending the TTU project, 19th Street, to Austin. The project will add vegetation, median, drip irrigation, and a 10 ft. shared path. TXDOT is continuing to work on the Outer Route schematics. The alignment is what was present at the last meeting and will go to Public Hearing later this year, after that, right of way acquisition will start and will take 12-18 months. Shelly Harris reported that the FM 179 project, 19th Street to 82nd Street, will start right of way acquisition in January 2017, and will last about a year. Shelly Harris reported that TxDOT intends to address the weed problem around I-27 and the Loop. Shelly Harris also reported the hiring freeze was lifted and that Steve Warren intends to hire a Director of TP&D, Deputy Engineer and a Director of Operations-Traffic. Citibus: Travis Watkins reported that Citibus is currently under construction for a new HAVC system inside. LPD/DPS: Nothing to report TTU: No report. Director’s: No report. Darrell Newsom adjourned the meeting of the Transportation Advisory Committee at 2:22 p.m. AGENDA ITEM 6 Consider a Resolution approving the 2016 Annual Performance and Expenditure Report and Listing of Obligated Projects to advance to the Policy Committee. DISCUSSION: The Annual Performance Expenditure Report (APER) prepared pursuant to 23 C.F.R. 420.117 and the Annual Listing of Obligated Projects (APL) prepared pursuant to 23 C.F.R. 450.332 when presented together as the MPO’s annual year-end report serve to satisfy the federal requirement of increasing the transparency of government spending on transportation projects and strategies in metropolitan areas to State and local officials, and to the public at large. The required annual listing of obligated projects must not only include the customary street and highway projects but also any investments in pedestrian walkways and bicycle transportation facilities along with public transportation investments for which Federal funds have been obligated in the preceding year and shall be published or otherwise made available by the cooperative effort of the State, transit operations, and the MPO for public review. According to law, the listing shall also be consistent with the funding categories identified in the Transportation Improvement Program (TIP) and subsequent Statewide Transportation Improvement Program (STIP). The APER is more generally used to show how well the MPO achieved the work tasks set out in the Unified Planning Work Program (UPWP). The complete APER is included as a separate document with your agenda email. Budget summaries from the APER are included in your agenda backup to show percent of budget expended for each of the work tasks. Additional details on task descriptions can be found by accessing the 2016 UPWP on the MPO website (www.LubbockMPO.org).