RESERVE FLEET MANUAL MARITIME ADMINISTRATION Office of Ship Operations Division of Reserve Fleet 3rd Edition – January 28, 2003 1st Revision – March 17, 2003 Fleet Manual Third Edition Errata Date Pages Description 3-17-03 3-14 Removed bird excrement performance requirement. Maritime Administration, Reserve Fleet Manual TABLE OF CONTENTS 1 ADMINSTRATION........................................................................ 1 1.1 MISSION....................................................................................................1 1.1.1 Mission Statement .......................................................................................1 1.1.2 Authorization................................................................................................1 1.1.3 Releasing Authority......................................................................................1 1.1.4 Controlling Authority.....................................................................................2 1.1.5 Purpose .......................................................................................................2 1.1.6 Objective......................................................................................................2 1.1.7 Scope ..........................................................................................................3 1.2 DEFINITIONS/ACRONYMS.......................................................................4 1.3 RESPONSIBILITIES ..................................................................................9 1.3.1 Division of Reserve Fleet .............................................................................9 1.3.2 SOMO........................................................................................................10 1.3.3 Fleet Superintendent..................................................................................10 1.4 VISITORS ................................................................................................11 1.4.1 General......................................................................................................11 1.4.2 Reimbursable Vessels ...............................................................................11 1.5 QUALITY MANAGEMENT .......................................................................12 1.5.1 General......................................................................................................12 1.5.2 Quality Control ...........................................................................................12 1.5.3 Quality Assurance......................................................................................12 1.6 RECORDS MANAGEMENT.....................................................................13 1.7 ANNUAL MEETING .................................................................................13 1.8 FLEET SECURITY...................................................................................14 2 FUNDING ..................................................................................... 1 2.1 BUDGETING..............................................................................................1 2.2 CONTINUOUS BUDGETING.....................................................................2 2.3 BUDGET PREPARATION..........................................................................3 2.3.1 Workload Projection.....................................................................................3 2.3.2 Budget Submission ......................................................................................4 2.3.3 Environmental Audits ...................................................................................4 Controlling Authority: MAR 612 Releasing Authority: MAR 610 Revision Date: January 28, 2003 Page: TOC-1 Maritime Administration, Reserve Fleet Manual TABLE OF CONTENTS 2.3.4 Budget Content............................................................................................4 2.4 SPENDING PLAN ......................................................................................8 2.4.1 Fleet Spending Plan.....................................................................................8 2.4.2 Reimbursable Spending Plan.......................................................................8 2.4.3 Unfunded Budget Requests .........................................................................9 2.5 ALLOTMENTS .........................................................................................10 2.5.1 General......................................................................................................10 2.5.2 Obligations.................................................................................................10 2.5.3 Commitments.............................................................................................10 2.6 ACCOUNTING .........................................................................................11 2.6.1 Quarterly Reports.......................................................................................11 2.6.2 Expenditures..............................................................................................11 2.6.3 End of Year Fund Recovery......................................................................11 3 FACILITY MANAGEMENT ........................................................... 1 3.1 FLEET ORGANIZATION CAPABILITY ......................................................1 3.1.1 General........................................................................................................1 3.1.2 Fleet Service Craft .......................................................................................1 3.1.3 Electrical Power ...........................................................................................5 3.1.4 Anchorage and Access Depths....................................................................6 3.1.5 Shoreside Infrastructure...............................................................................6 3.1.6 Navigation Hazards......................................................................................7 3.1.7 Facility Condition Index ................................................................................7 3.2 SAFETY MANAGEMENT ..........................................................................9 3.2.1 General........................................................................................................9 3.2.2 Safety Standards .........................................................................................9 3.2.3 Visitors.........................................................................................................9 3.2.4 Contractors ................................................................................................10 3.2.5 Asbestos....................................................................................................11 3.2.6 Fire Safety .................................................................................................12 3.2.7 Environmental Management Responsibility................................................12 3.2.8 Environmental Audits .................................................................................13 3.2.9 Fuel Transfers............................................................................................13 3.2.10Hazardous Materials and Waste Management...........................................13 3.2.11Storage of Hazardous Material and Waste.................................................15 3.2.12PCBs .........................................................................................................15 3.2.13Ballast Water .............................................................................................15 3.3 EMERGENCY RESPONSE .....................................................................16 Controlling Authority: MAR 612 Releasing Authority: MAR 610 Revision Date: January 28, 2003 Page: TOC-2 Maritime Administration, Reserve Fleet Manual TABLE OF CONTENTS 3.3.1 Emergency Response Plan........................................................................16 3.3.2 Oil Spill Response......................................................................................16 3.3.3 Fire Response ...........................................................................................16 3.3.4 Vessel Flooding .........................................................................................17 3.3.5 Emergency Shelter ....................................................................................17 4 VESSEL MANAGEMENT ............................................................. 1 4.1 INDIVIDUAL VESSELS FILES...................................................................1 4.2 PRESERVATION STANDARDS ................................................................1 4.2.1 DH ...............................................................................................................1 4.2.2 CP................................................................................................................2 4.2.3 Fire & Flood Alarms ....................................................................................4 4.2.4 Painting........................................................................................................4 4.2.5 Electrical Power ...........................................................................................5 4.2.6 Heating Equipment ......................................................................................5