Transcribing with Duxbury 11.2 High Tech Center Training Unit of the California Community Colleges at the Foothill-De Anza Community College District 21050 McClellan Road Cupertino, CA 95014 (408) 996-4636 www.htctu.net URL to our CC license: http://creativecommons.org/licenses/by-nd-nc/1.0/ Creative Commons website: http://creativecommons.org Table of Contents Duxbury Braille Translator (DBT Win) ............................................................................. 1 Publisher: .................................................................................................................... 1 Retail Cost:.................................................................................................................. 1 System Requirements: ................................................................................................ 1 What’s New ................................................................................................................ 1 Features: ...................................................................................................................... 2 Braille Basics ...................................................................................................................... 3 Braille Alphabet .............................................................................................................. 3 Connecting the Dots ........................................................................................................ 4 Braille Number Fill-in..................................................................................................... 6 Number the dots. ......................................................................................................... 6 Fill In the Dots ............................................................................................................ 6 Braille Numbers .............................................................................................................. 5 Preparing a Book to Braille................................................................................................. 6 Creating E-text from Hard Copy..................................................................................... 7 Checklist ..................................................................................................................... 8 Formatting E-text in Word .............................................................................................. 8 Launch the Braille Template ....................................................................................... 8 General Prep................................................................................................................ 8 Clean Up the Text ..................................................................................................... 10 Duxbury Clean Up .................................................................................................... 11 Tabs ........................................................................................................................... 13 Using Word Page Numbers ...................................................................................... 13 Inserting Print Page Numbers by Hand .................................................................... 15 Tips ........................................................................................................................... 16 Checklist for Word Clean-up .................................................................................... 17 Apply Styles .............................................................................................................. 18 Checklist for Preparing a Document ......................................................................... 18 Finding the Index Style (if not using the template) .................................................. 19 Suggestions on Graphics ............................................................................................... 19 Importing to Duxbury ....................................................................................................... 21 Duxbury Settings .......................................................................................................... 21 Duxbury Program Template ..................................................................................... 25 Standard vs. Textbook Formats ................................................................................ 26 Word to Duxbury ...................................................................................................... 26 Translating ................................................................................................................ 28 Printing ...................................................................................................................... 28 Never Go Back! ............................................................................................................ 29 Word Document to DBT Overview .............................................................................. 30 Fine-tuning in Duxbury..................................................................................................... 32 Using Codes .................................................................................................................. 32 Advanced Features ............................................................................................................ 33 PowerPoint .................................................................................................................... 33 ii Tables ............................................................................................................................ 34 Computer Braille ........................................................................................................... 35 Helpful Hints ................................................................................................................. 36 Multiple Choice Tests ............................................................................................... 36 Running Heads .......................................................................................................... 37 Embosser Tips ............................................................................................................... 37 Index Basic-D Tips ................................................................................................... 37 Replacing Your Braille Embosser ............................................................................ 38 Purchasing Braille Paper ........................................................................................... 38 And a Final Tip ......................................................................................................... 38 Braille Files from the ATPC ......................................................................................... 39 Summary ................................................................................................................... 39 Duxbury Shortcut Keys..................................................................................................... 40 File Menu .................................................................................................................. 40 Edit Menu.................................................................................................................. 40 View Menu................................................................................................................ 40 Layout Menu ............................................................................................................. 40 Global Menu ............................................................................................................. 40 ASCII Braille Table .......................................................................................................... 41 iii iv Duxbury Braille Translator (DBT Win) Publisher: Duxbury Systems, Inc. 270 Littleton Road Westford, MA 01886-3523 United States Tel: 978-692-3000 Fax: 978-692-7912 Web site http://www.DuxburySystems.com/ E-mail support: [email protected] E-mail Groups (DuxUser and DuxNews): www.freelists.org Retail Cost: Single license $595.00; site license options also available System Requirements: • DBT requires 50 MB of hard drive space after installation is complete; DBT requires Microsoft Windows version 2000, XP, Vista, or Windows 7. What’s New • Imports MS Word 2007 and 2010; MS Excel 2007 and 2010 files • Imports Open Office Writer & Open Office Calc files • Table importer & Braille tabular material formatter: o Imports tables and offers multiple braille table styles including automatic selection of the optimal style o Allows easy change between table styles o Supports differences in table formatting for different braille codes • Improves Math support in many ways: better importer, better translation, now supporting spatial layout for matrixes • Allows Switching Braille Tables inside of a document to combine multiple braille systems in a single document. • Improves functionality for DAISY & NIMAS and other XML document files. • Now provides back translation (braille to print) as well as print to braille for most braille translators • Includes New Learning Tables to assist & support approved braille teaching courses: 2 for BANA, 3 for BAUK/UKAAF and 2 for UEB. NOW listed in DOCUMENT menu. 1 • Offers