Wilmette Park District Regular Meeting Board of Park Commissioners Tuesday, October 15, 2019 7:30 pm - Village Hall Council Chambers I. Regular Meeting of the Board of Park Commissioners Called to Order A. Roll Call II. Approval of Minutes A. August 12, 2019 Regular Meeting B. August 12, 2019 Closed Session C. August 19, 2019 Special Meeting D. September 9, 2019 Regular Meeting E. September 9, 2019 Closed Session III. Communications and Correspondence A. Letter from Naomi Pollak re: “Sizzlin September” IV. Recognition of Visitors V. Approval of Voucher List VI. Executive Director’s Report VII. Committee Reports A. Lakefront Committee B. Parks & Recreation Committee C. Golf Operations Committee D. Financial Planning & Policy Committee VIII. Unfinished Business IX. New Business A. Appointment of Delegate and Alternate to the IAPD Annual Business Meeting X. Adjourn to Closed Session A. Discussion of minutes of meetings lawfully closed under this Act, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes in accordance with Section 2(c)(21) of the Open Meetings Act XI. Reconvene Regular Board Meeting A. Consideration of Action, If Any, of Items Discussed in Closed Session XII. Adjournment If you are a person with a disability and need special accommodations to participate in and/or attend a Wilmette Park District meeting, please notify the Director’s Office at 847-256-6100. 1 Revised: 10/11/2019 3:17 PM Wilmette Park District Policy for Public Comment The Board of Park Commissioners, in its regular or special meetings, is a deliberative body assembled to make decisions on new and pending matters affecting the District. Park Board and Committee meetings are meetings held in public, not a public meeting. The Board invites both oral and written communications from its residents. To facilitate the conduct of Board/Committee meetings, the following procedures will be followed: 1. A section of each regular meeting is set aside for public comment and will be noted on the agenda as “Recognition of Visitors.” 2. During the “Recognition of Visitors” agenda item, audience members should raise their hands and be recognized by the President/Chairperson prior to speaking. 3. When recognized by the President/Chairperson, each audience member should identify themselves and limit speaking to no more than three (3) minutes, unless additional time is granted by the President/Chairperson. 4. Questions are to be directed to the entire Board/Committee. 5. Park Board members may, by addressing the President/Chairperson, interrupt a presenter to obtain clarification and/or further information. 6. A Board/Committee meeting is not a forum for complaints against individual employees. Such matters are handled by directly contacting the Executive Director. Complaints against the Executive Director should be handled by directly contacting the President of the Board of Park Commissioners. 7. During presentation and discussion of agenda items, the President/Chairperson will not recognize speakers in the audience unless the Board/Committee desires additional information from an audience member. 8. When addressing the Board/Committee, all persons permitted to speak shall confine their remarks to the matter at hand and avoid personal remarks, the impugning of motives, and merely contentious statements. If any person indulges in such remarks or otherwise engages in conduct injurious to the civil discourse of the Board/Committee and the meeting, the President/Chairperson may immediately terminate the opportunity to speak. This decision is at the discretion of the President/Chairperson or upon the affirmative vote of two-thirds (2/3) of the park board commissioners present. 9. Any person, except a member of the Board, who engages in disorderly conduct during a meeting, may be ejected from the meeting upon motion passed by a majority of the Board present. Approved July 9, 2018 2 Calendar of Events October/November 2019 Date Time Event Location October 4 6:00p Father & Son NERF Battle Wilmette Jr. High October 9 8:00a School Day Off Activities CRC October 11 6:30p Family Art Night CRC October 11 6:30p Family Theatre Improv Night CRC October 14 8:00a School Day Off Activities CRC October 14 5:15p Improv Troupe Auditions CRC October 19 4:00p Halloween Happening CRC October 25 9:00a Health Screening Mallinckrodt October 25 6:30p Fall Fest Sweets & Treats CRC October 26 1:00p Spooky Skate Centennial Ice November 1 5:00p Mother Son Night CRC November 1 IAPD Best of the Best Awards Gala Chevy Chase Golf Club November 2 10:00a Preschool Open House ECC November 7 8:00a School Day Off Activities CRC November 8-17 7:00p Elf the Musical, Jr. CRC Noember 9 6:00p Mother Son Dance Michigan Shores Club November 12-28 All Day Santa's Mailbox CRC Lobby November 14 IAPD Legal Symposium Oakbrook November 25-27 8:00a School Day Off Activities CRC 3 ACTION LIST October 15, 2019 – Regular Meeting Board of Park Commissioners Agenda No. ACTION I. Regular Meeting of the Board of Park Commissioners called to order V. Move to approve the Voucher List in the amount of $1,518,576.66, a copy of which is to be attached to and become a permanent part of the minutes of this meeting. IX.(A). Move to appoint Director Wilson as delegate, and Commissioner _______________ as alternate to represent the Wilmette Park District at the IAPD Annual Business Meeting to be held January 25, 2020. X. Move to adjourn to Closed Session to discuss minutes of meetings lawfully closed, whether for purposes of approval by the body of the minutes or semi-annual review of the minutes in accordance with Section 2(c)(21) of the Open Meetings Act XII. Move to adjourn Regular Board Meeting. 4 WILMETTE PARK DISTRICT Minutes of Regular Meeting of the Board of Park Commissioners Monday, August 12, 2019 Village Hall Council Chambers Attendees Present Commissioners: President Amy Wolfe, Vice President Gordon Anderson, Bryan Abbott, Cecilia Clarke, Julia Goebel, Mike Murdock Secretary/Executive Director Steve Wilson Staff: Steve Holloway, Emily Guynn, Libby Baker Attendees Absent Commissioner Todd Shissler I. Meeting Called to Order The meeting was called to order at 7:35 p.m. A. Roll call taken II. Approval of Minutes A. July 8, 2019 Regular Meeting Commissioner Clarke moved and Commissioner Anderson seconded a motion to approve the minutes for the July 8, 2019 Regular Meeting. By a roll call vote, voting Yes: Commissioners: Abbott, Clarke, Goebel, Murdock, Anderson, Wolfe; voting No: None. Absent: Shissler; motion carried. III. Communications and Correspondence President Wolfe commented that several emails regarding the trees were received, and are part of the packet. IV. Recognition of Visitors The Attendance Sheet will become part of the permanent record. Sophie Candido, 1221 Colgate & Kathleen Sullivan, 1225 Colgate expressed they are a collective voice for the Thornwood neighbors. They reiterated their priorities for Thornwood Park: save the trees, return the park to its original design, have function returned as soon as possible, use a portable generator, locate the vault as close to the street as possible, and include language in the Memo of Understanding giving the public more time for input. Stash Rosenthal, 430 Beverly Dr. shared his concerns for safety at the pool, noting the chain link fence provides no quick way for escape in an emergency. Page 1 of 6 5 Board of Park Commissioners Minutes August 12, 2019 Jan Barshis, 1500 Sheridan Rd. asked the board to reconsider the costly stormwater plan noting there is a more reasonable plan; the trees are already sequestering water. Jeff Sacks, 2412 Meadow Dr. questioned the need for additional field space at Community Playfields, noting that he has never seen the fields fully utilized and asked where the demand is. Karen Bowen and her children, 2508 Thornwood stated that she feels the park district has the responsibility to protect and care for the parks, feels the size and age of the trees makes them irreplaceable and would prefer a plan that does not destroy the trees. Ms. Bowen played a brief video made by her daughters. Derek Castell, 2447 Pomona Ln. explained that his family purchased the house because of the trees and is opposed to the proposed plan. Van Economou, 601 Hunter Rd. spoke in defense of the trees and the benefits they provide. He also questioned the need for more fields as well as the proposed plan when there is a lower cost option. Edie Rowell, 2710 Hawthorne spoke on behalf of the Little Garden club. She thanked the board for saving Centennial and considering all options at the other locations. Ms. Rowell would like the current grove at Community Playfields preserved. Carol Moschandreas, 1616 Sheridan Rd. feels the board is making a mistake and that the trees are irreplaceable. She stated the benefits of the trees and added that cutting the trees increases the water management problem. Linda Stremmel, 57 Crescent Pl. commented that many business and organizations are trying to plant trees so she does not think this plan makes any sense. Aadi Shah, 2427 Pomona Ln. expressed that the favorite part of their house is the trees and added that the trees are the solution and should not be cut. Paul Sortal, 2100 Birchwood commented that trees take a long time to grow, and should be left for the generations to come. Alisse & Heath Mawrence, 333 Hager Ln. spoke on behalf of the trees, noting once they are gone they can’t be replaced. Heath added that the trees provided comfort when he was nervous to go to school and that trees should be treated with respect. Charlotte Adelman, 232 Lawndale stated we are facing a crisis of global warming and cited an article saying practical actions need to be taken such as planting trees urged board to adopt a modified “Z” plan.