Founded 1893 ANNUALANNUAL GENERALGENERAL MEETING MEETING MONDAYMONDAY 09 9th OCTOBER October 20172017 7.30pm7.30pm ANNUALANNUAL REPORT REPORT 2016 2016 –- 2017 2017 BINGLEY HARRIERS ROLL OF HONOUR BINGLEY HARRIERS ROLL OF HONOUR INTERNATIONALINTERNATIONAL REPRESENTATIVES REPRESENTATIVES CLUBCLUB RECORDS RECORDS Photographs courtesy of John Smithurst Photos courtesy of John Smithurst Affiliated to UK Athletics Limited Supported by England Athletics SportAffiliated England to Awards UK Athletics for All Sports Limited Match Clubmark Supported by AGM AGENDA AGM AGENDA AGM AGENDA NoticeNotice is ishereby hereby given given that that the the 123rd 123rd Annual Annual General General Meeting Meeting of of Bingley Bingley Harriers Harriers & &A.C. A.C. will will be be held held on on Monday Monday 09 09 October 2017, 7.30pm at TheOctober Brown 2017, Cow, 7.30pmIreland Bridge,at The Brown Bingley. Cow, Ireland Bridge, Bingley. AGENDA 1. Apologies for absence. 2. Minutes of the Annual General Meeting Monday, October 10th, 2016. 2. Minutes of the Annual General Meeting Monday October 10 2016. 3. Annual Reports of Club Team Managers. 3. Annual Reports of Club Team Managers. 4. Hon. Treasurer’s Annual Report & Balance Sheet, Auditor’s comments. 4. Hon. Treasurer’s Annual Report & Balance Sheet, Auditor’s comments. 5. Hon. Secretary’s Annual Report. 6.5. President’sHon. Secretary’s Report Annual and comments. Report. 7.6. ClubPresident’s Rules Report and comments. 7.(1) Club Rule Rules 3. Amendment 1: That the two existing committee positions of Senior Coaching Coordinator and Junior Coaching Coordinator be replaced by a single committee position of Club Coaching Proposed by: Becky Weight Coordinator. ProposedSeconded by: by: Becky Dave WeatherheadWeight (1)Seconded Rule 3. by: Amendment Dave Weatherhead 1: That the two existing committee positions of Senior Coaching Coordinator and Junior Coaching Coordinator be replaced by a single committee position of Club Coaching Coordinator. (2) Rule 3. Amendment 2: That a new committee position of an Events Coordinator be created. Proposed by: Becky Weight Proposed by: Becky Weight Seconded by: Dave Weatherhead Seconded by: Dave Weatherhead (3) Rule 4. Amendment :1 The club’s financial year to run from 1st November to 31st October and the Annual(2) Rule General 3. Amendment Meeting 1: to That be held a new in Januarycommittee or asposition soon as of isan practicable Events Coordinator thereafter beto receivecreated. the reports of the President, Team Managers, Secretary and Treasurer and to receive the audited accounts forProposed the previous by Dave financialWeatherhead year…. (remainder of rule 4 unchanged) SecondedProposed by by: Bill Colin Haygarth Daniel. Seconded8. Presentation by: John of the Smithurst Sidney Glover Trophy. (4) Rule 11. Amendment 1: The club’s membership year to run from 1st April to 31st March. (A subscription is made up9. Election of an amount of Club retained Officials by forthe 2017-18.club (the club fee) and an amount paid for registration with England Athletics (the England Athletics fee). (list of officials as listedNew in club members rule 3) joining between April and September will pay a subscription made up of the club fee and the England Athletics fee; those joining between October and December will 10.pay Annual half the Subscriptions. club fee plus the whole England Athletics fee; those joining between January and March will pay the club fee AND the England Athletics fee but will not be required to pay the following year’s Presentsubscription. rates: Seniors over 18 £30 Proposed by Bill Haygarth Under 18 £15 Seconded by Andrea Family Kerman Membership £50 8. Presentation of the Sidney Glover Trophy. Students / Senior Citizens £15 9. Election of Club Officials for 2017-18. (list11. Membership of officials ofas listed Associations in club rule 3) UK10. Athletics,Annual Subscriptions. England Athletics, Northern Athletics, Yorkshire county AAA, Bradford Athletics Network, Yorkshire Veterans;Present rates: Association, Seniors overFell Runners 18 Association, Northern £30 Track and Field League, Youth Development Athletes’ under 18 £15 Family Membership £50 Students / Senior Citizens £15 AGM AGENDA (1) That the subscription for Seniors and those over 18 remains at £30, but these members pay an additionalLeagues, West £5 Yorkshirefor membership Cross Country for the League, interim West period Yorkshire 1st Track October & Field 2017 League, to 31st Three March Peaks 2018, Association, making Race membershipWalking Association, for the Sports 18-month Hall Athletics period, Association. 1st October (14) 2017 to 31st March 2019, a total of £35. Proposed by Bill Haygarth 12. Vote of thanks to retiring officers. Seconded by Tony Kingham (2) That Seniors and over 18 second claim members pay a subscription of £15 p.a. Parents / guardians of young members Proposed by Bill Haygarth Supporters of the club are welcome to attend the AGFM on the understanding that they do not enjoy voting rights Seconded by Tony Kingham but would be welcome to join in any discussions. (3) That the subscription for Under 11, Junior and Student members should increase by £5 to £20 and that second claim members in these categories should pay a subscription of £5. Proposed by Bill Haygarth Seconded by Dave Weatherhead (4) That the Family Membership subscription should consist of £15 club fee plus the England Athletics fee for each member. Proposed by Bill Haygarth Seconded by Tony Kingham (5) That a family must include an under 18 to qualify for a Family Membership subscription. Proposed by Andrea Kerman Seconded by John Smithurst (6) That the subscription for Pensioners should increase by £5 to £20. Proposed by Barbara Carney Seconded by Phil Hawkswell (7) That subscriptions should increase each year by the same amount as any increase in the England Athletics fee notwithstanding any increase in the club fee. Proposed by John Capenerhurst Seconded by Phil Hawkswell 11. Membership of Associations UK Athletics, England Athletics, Northern Athletics, Yorkshire county AAA, Bradford Athletics Network, Yorkshire Veterans; Association, Fell Runners Association, Northern Track and Field League, Youth Development Athletes’ Leagues, West Yorkshire Cross Country League, West Yorkshire Track & Field League, Three Peaks Association, Race Walking Association, Sports Hall Athletics Association. (14) 12. Vote of thanks to retiring officers. Parents / guardians of young members Supporters of the club are welcome to attend the AGM on the understanding that they do not enjoy voting rights but would be welcome to join in any discussions. Bingley Harriers & A.C. Founded 1893 Annual General Meeting October 10th 2016 Minutes of the 122nd Annual General Meeting of Bingley Harriers & A.C. held Monday October 10, 2016 at the Brown Cow, Ireland Bridge, Bingley. Those present were: Jason Beckett, Jo Buckley, Barbara Carney, Colin Daniel, Oliver Downing, Peter Ellerton, Simon Fielding, Stephen Firth, Stephen Fry, Fred Gibbs, Phil Hawkswell, Bill Haygarth, J. Jordan, Andrea Kerman, Tony Kingham, Don Johnson, Jill Jones, Phill Jones, Tim Jones, Jane Lewis, Chris Mdee, Martin Peace, Heather Pearson, Bryan Parkinson, Neil Robson, Stuart Thompson, Peter Shoard, John Smithurst, Dave Weatherhead, Alan Weight, Becky Weight, Simon Wrams (32). The meeting was declared quorate. John Smithurst, president, chaired the meeting, welcomed members and opened the AGM at 7.30pm. 1. APOLOGIES were received from: David Anderson, John Capenerhurst, John Merrick, Paul Sharples, Rachel Sharples, Mike Smith, Denise Wright. (7) 2. MINUTES of the Extraordinary General Meeting held 29 October 2015 Proposed by: Peter Ellerton Seconded by: Stephen Firth Resolved: that the minutes of the extraordinary General Meeting held Thursday 29 October 2015 be accepted as a correct record. All present were in favour. 3. ANNUAL REPORTS OF CLUB TEAM MANAGERS Proposed by: Tony Kingham Seconded by: Dave Weatherhead Resolved: that the reports of the Team Managers as published in the Annual Report 2015-16 be received with thanks. All present were in favour. 4. HONORARY TREASURER’S REPORT AND BALANCE SHEET AND AUDITOR’S INDEPENDENT REPORT The report and balance sheet and auditor’s independent report were as published in the Annual Report 2015-2016. The Treasurer invited questions on the report, balance sheet and auditor’s report. There were none. Proposed by: Stephen Firth Seconded by: Tony Kingham Resolved: that the Treasurer’s report and balance sheet and the auditor’s independent report be received with thanks. Bingley Harriers & A.C. Minutes AGM Monday 10 October 2016 To be approved JC 3 Dec 2016 Bingley Harriers & A.C. Founded 1893 Annual General Meeting October 10th 2016 All present were in favour. 5. HONORARY SECRETARY’S ANNUAL REPORT Jill Jones reaffirmed the content of her report as submitted and published in the Annual Report 2015-2016. The Secretary invited questions. There were none. Proposed by: Tony Kingham Seconded by: Phil Hawkswell Resolved: that the Honorary Secretary’ s Report for 2015-2016 be received with thanks. All present were in favour. 6. PRESIDENT’S REMARKS (Submitted and reported as published in the Annual Report 2016-2016.) Questions were invited. There were none. Proposed by: Dave Weatherhead Seconded by: Barbara Carney Resolved: that the President’s Report 2015-2016 be received with thanks. All present were in favour. 7. CLUB DEVELOPMENT Dave Weatherhead reported on the progress made to date by the sub-committee charged with re-organising the club’ structure. 8. PRESENTATION OF THE SYDNEY GLOVER ROTARY TROPHY John Smithurst announced that he had no hesitation in awarding the trophy to the club’s outstanding athlete of the year, Alistair Brownlee culminating in his winning gold in the Rio Olympic Triathlon. 9. CLUB RULES No changes to club rules were proposed at the meeting. 10. ELECTION OF CLUB OFFICIALS FOR 2016-2017 PRESIDENT -JOHN SMITHURST Proposed by Jill Jones, seconded by Tony Kingham. All present in favour. LIFE VICE PRESIDENTS None proposed Bingley Harriers & A.C. Minutes AGM Monday 10 October 2016 To be approved JC 3 Dec 2016 Bingley Harriers & A.C.