Minutes of the 2nd Meeting of the District Facilities Management Committee Eastern District Council Date: 16 January 2018 (Tuesday) Time: 2:30 pm Venue: Eastern District Council Conference Room Present Time of Arrival Time of Departure (pm) (pm) Mr TING Kong-ho, Eddie 2:30 end of meeting Mr WONG Chi-chung, Dominic 2:30 end of meeting Mr WONG Chun-sing, Patrick 2:30 end of meeting Mr WONG Kwok-hing, BBS, MH 2:30 3:30 Mr KU Kwai-yiu 2:30 end of meeting Mr HO Ngai-kam, Stanley 2:30 end of meeting Mr LEE Chun-keung 2:45 end of meeting Mr LAM Sum-lim (Vice-chairman) 2:30 end of meeting Mr SHIU Ka-fai 2:50 5:30 Mr HUNG Lin-cham (Chairman) 2:30 end of meeting Mr CHUI Chi-kin 2:30 end of meeting Mr CHEUNG Kwok-cheong, Howard 2:33 5:04 Mr LEUNG Siu-sun, Patrick 2:30 5:15 Mr LEUNG Kwok-hung, David 2:30 end of meeting Ms LEUNG Wing-man, Bonnie 2:40 5:10 Mr HUI Lam-hing 2:30 end of meeting Mr KWOK Wai-keung, Aron, JP 2:30 3:05 Mr WONG Kin-pan, BBS, MH, JP 2:30 end of meeting Mr YEUNG Sze-chun 2:30 end of meeting Mr CHIU Ka-yin, Andrew 2:30 end of meeting Mr CHIU Chi-keung, BBS 2:30 end of meeting Mr LAU Hing-yeung 2:30 end of meeting Ms CHOY So-yuk, BBS, JP 3:00 4:50 Mr CHENG Chi-sing 2:30 5:04 Mr LAI Chi-keong, Joseph 2:30 end of meeting Mr NGAN Chun-lim, MH 2:30 end of meeting Mr LO Wing-kwan, Frankie, MH 2:35 end of meeting Mr KUNG Pak-cheung, MH 2:30 end of meeting 1 Action Absent with Apologies Mr MAK Tak-ching Mr WONG Kin-hing Mr CHENG Tat-hung In Regular Attendance (Government Representatives) Ms TENG Yu-yan, District Officer (Eastern), Anne, JP Eastern District Office Miss WAH Pui-yee, Senior Executive Officer (District Council), Vivian Eastern District Office Mr LAU Wai-lun, Eddie Senior Liaison Officer (1), Eastern District Office Ms WONG Sze-man, Senior Liaison Officer (2), Queenie Eastern District Office Ms KONG Kei-kei, Senior Executive Officer (District Management), Hayley Eastern District Office Mr LEUNG Kin-tak, Executive Officer (District Management), Kenneth Eastern District Office Mr LUK Chi-kwong Chief Leisure Manager (Hong Kong East), Leisure and Cultural Services Department Ms TAM Shiu-mei District Leisure Manager (Eastern), Leisure and Cultural Services Department Ms TANG Wing-sze, Deputy District Leisure Manager (District Support) Maria Eastern, Leisure and Cultural Services Department Ms LAM Fong Senior Librarian (Eastern), Leisure and Cultural Services Department Ms LAM Sin-yee, Iris Senior Manager (Hong Kong East/Cultural Services), Leisure and Cultural Services Department Miss TANG Wai-yan, Manager (Hong Kong East) Marketing, Programme Zoe and District Activities, Leisure and Cultural Services Department Ms CHUNG Chun-yiu, Architect (Works) 6, Shina Home Affairs Department Mr WONG Hee-hang Senior Inspector of Works (Hong Kong) Home Affairs Department Mr NGAN Suen-wa Inspector of Works (Hong Kong) 2, Home Affairs Department 2 Action Mr CHAN Hoi-sing Chief Estate Officer (District Lands Office, Hong Kong East, West and South), District Lands Office, Hong Kong East Miss HAU Tsun-tsun, Executive Officer I (District Council) 1, Kenix (Secretary) Eastern District Office In Attendance by Invitation (Representatives from the Government and Organisations) Mr LO Wai-pan, Eddie Senior Executive Officer (Planning) 5, Leisure and Cultural Services Department Ms CHAN Chui-mei, Liaison Officer i/c (Community Affairs) 2, Carina Eastern District Office Mr LEE Kai-kit, Jack Superintendent of Police (2) (Planning and Development), Hong Kong Police Force Mr IP Ying-choi, Benny Chief Inspector (2B) (Planning and Development), Hong Kong Police Force Mr WONG Chi-lok Senior Project Manager 231, Architectural Services Department Ms TANG Siu-chi, Senior Executive Officer (Planning) 1, Cathy Food and Environmental Hygiene Department Mr YUEN Chi-kin, Otto Chief Transport Services Officer (Operations) 1 (Acting), Food and Environmental Hygiene Department Mr LAI Kam-fai Senior Engineer/Vehicle, Electrical and Mechanical Services Department Dr YIP Yiu-chung Senior Chemist (Environmental Chemistry A Section), Government Laboratory Mr TANG Po-on Senior Chemist (Product Testing and Dutiable Commodities Section), Government Laboratory Mr LO Sze-yuen, Henri Government Transport Manager (Operations), Government Logistics Department Mr LEUNG Siu-kei, Senior Transport Services Officer (Operations), Kevin Government Logistics Department 3 Action Opening Remarks The Chairman welcomed all Members and government representatives to the meeting, particularly Mr CHAN Hoi-sing, Chief Estate Officer (District Lands Office, Hong Kong East, West and South) of the District Lands Office/Hong Kong East (DLO), who succeeded Mr Simon TONG. Also, the Chairman invited Members to declare their interests pursuant to Order 48 of the Standing Orders of the Eastern District Council (EDC) (“Standing Orders”) as and when required, and requested Members to declare interests in advance and return the declaration forms to the Secretariat prior to discussing the relevant agenda items for the purposes of documentation and making decisions on the declared interests. Paper Tabled (i) The Hongkong Electric Company Limited’s “Naming of the New Harbourfront Sites along Oil Street in North Point” was tabled for Members’ reference for the discussion of agenda item XII. I. Confirmation of the Draft Minutes of the 11th Meeting of DFMC (2016- 2017) and the 1st Meeting of DFMC 2. The District Facilities Management Committee (DFMC) confirmed the above two draft minutes without amendment. II. Introduction to the Terms of Reference of DFMC (DMFC Paper No. 1/18) 3. The Secretary introduced Paper No. 1/18. 4. The DFMC noted the terms of reference of the DFMC set out in the paper. III. Nomination of Co-opted Members of DFMC (DFMC Paper No. 2/18) 5. The Secretary introduced Paper No. 2/18. The DFMC noted the information about the community services of the two nominees, namely, Miss Elaine CHIK and 4 Action Mr KWOK Wing-kin. 6. As only two nominations had been received by the close of nomination, the DFMC recommended the above two nominees to the Eastern District Council (EDC) as co-opted members of the DFMC. The terms of office of the co-opted members would commence upon the confirmation of their appointment by the EDC and would last until 31 December 2019. (Post-meeting note: The EDC approved the appointment of Miss Elaine CHIK and Mr KWOK Wing-kin as co-opted members of DFMC by circulation on 7 February 2018.) I V. Endorsement of the List of Regular Government Representatives in Attendance of DFMC Meeting (DFMC Paper No. 3/18) 7. The Secretary introduced Paper No. 3/18. 8. The DFMC endorsed the list of regular government representatives as proposed in the paper. V. Formation of Working Group under DFMC (DFMC Paper No. 4/18) 9. The Secretary introduced Paper No. 4/18. 10. The DFMC approved the formation of the Working Group on District Minor Works and Facilities Management with the term of office until 31 December 2019 and also confirmed its terms of reference as stated in the annex of the paper. VI. Annual Plan on District Free Entertainment Programmes by the Leisure and Cultural Services Department in Eastern District in 2018/19 (DFMC Paper No. 5/18) 11. The Chairman indicated that he had declared interests about the substantial position he held (i.e. Vice-chairman) in the Coordination and Promotion of Eastern District Limited, which was a potential co-organiser as listed in Annex III of the 5 Action paper. Therefore, he invited the Vice-chairman to chair the meeting. 12. The Vice-chairman welcomed Ms Iris LAM, Senior Manager (Hong Kong East/Cultural Services) and Miss Zoe TANG, Manager (Hong Kong East) Marketing, Programme and District Activities of the Leisure and Cultural Services Department (LCSD) to the meeting. 13. The Vice-chairman indicated that he had declared himself as the Honorary Advisor of the Eastern District Recreation and Sports Advancement Association Limited and invited all attending Members (not inclusive of the Chairman, Vice- chairman and Members who had declared interests) to rule on the declaration. The DFMC agreed that the Vice-chairman held a nominal position in the organisation which applied for joint presentation, and thus could take part in the discussion and decision-making of the application concerned and could continue to chair the meeting. 14. The Vice-chairman invited Members to declare their interests. 15. The declared interests of Members are summarised as follows: Name Interests in the Relevant Organisations Mr HUNG Lin-cham Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Vice-chairman, The Coordination and Promotion of Eastern District Limited * Mr LAM Sum-lim Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Mr CHENG Chi-sing Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Vice-chairman, The Coordination and Promotion of Eastern District Limited * Mr KU Kwai-yiu Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Mr Joseph LAI Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Ms Bonnie LEUNG Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Mr Frankie LO Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited 6 Action Name Interests in the Relevant Organisations Honorary Advisor, The Coordination and Promotion of Eastern District Limited Honorary President, North Point Residents' Association Mr Eddie TING Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Honorary Advisor, The Coordination and Promotion of Eastern District Limited Mr Dominic WONG Honorary Advisor, Eastern District Recreation and Sports Advancement Association Limited Mr WONG Kin-pan Advisor, Eastern District Recreation and Sports Advancement Association Honorary President, The Coordination and Promotion of Eastern District Limited * Members holding substantial positions in the organisation remained silent during the discussion of the related application and did not participate in the decision-making or voting of the related application.