Regular Council Meeting Agenda Thursday, July 8th, 2021 | 1:00pm Remote Attendance 1. Call Meeting to Order 2. Adoption of Agenda / Call For Additions 3. Adoption of Council Minutes a. Regular Council Meeting – June 10th, 2021 4. Financial Reports a. May 2021 Financial Reports 5. Delegations a. Standing Council Update – RCMP (no attachments) b. Standing Council Update – Parks Canada Lake Louise Field Unit (no attachments) c. Standing Council Update – Lake Louise Fire Department (no attachments) 6. Business & Discussion Items a. BVRTSC Request For Decision b. ID9 Census Update (no attachments) c. ID9 Vaccine Update (no attachments) d. Property Damage Update (no attachments) e. Recreation Project Update (no attachments) 7. CAO & Committee Reports/Roundtable (no attachments) a. CAO Report b. Council Roundtable 8. Correspondence & Reports a. ToB June 14 Virtual Regular Meeting of Council b. ToB June 14 Virtual Public Hearing of Council c. T0B June 28 Virtual Regular Meeting of Council d. Parks Canada Stakeholder Update – Lake Louise & Banff: Parks Canada Monitoring River Water Levels e. Parks Canada Stakeholder Update – Lake Louise: Water Main Break Lake Louise f. Parks Canada Stakeholder Update – Lake Louise & Banff: Clean Drain Dry - Preventing invasive species in Banff, Yoho and Kootenay National Parks g. Parks Canada Stakeholder Update – Lake Louise: Minor Traffic Disruptions in Lake Louise h. Parks Canada Stakeholder Update – Lake Louise: Request for Proposal - Twin Falls Tea House National Historic Site i. Parks Canada Stakeholder Update – Lake Louise: July 1st Long Weekend in Banff National Park j. Parks Canada Stakeholder Update – Lake Louise: Minor Traffic Disruptions in Lake Louise k. BLLT Member Bulletin – June 8 l. BLLT Member Bulletin – June 15 m. BLLT Member Bulletin – June 22 n. BLLT Member Bulletin – June 29 o. GoA MA COVID-19 Municipal Governance - June 4 Issue p. GoA MA COVID-19 Municipal Governance - June 9 Issue q. GoA MA COVID-19 Municipal Governance - June 16 Issue r. GoA EOC CMOH Update June 3 QA Document s. GoA EOC CMOH Update June 16 QA Document t. GoA Message from the Deputy Minister of Municipal Affairs June 11 u. GoA Information Bulletin 03/21 Municipal Key Dates Apr 1-Jun 30 v. Kicking Horse Canyon Project Traffic & Construction Notification Update for June 21 w. Kicking Horse Canyon Project Traffic & Construction Notification Update for June 30 x. Alberta Municipality Letters Re: Provincial Police Force y. Town of Claresholm: Walk To Breathe z. Letter from Minister Shandro Re: Priority Vaccination Status for Improvement District No. 9 aa. RCMP Stats bb. AUMA: Leaders Caucus Registration cc. AUMA: Leverage Federal Grant Funds dd. Town of Ponoka: Funding for Rural Municipalities ee. OSI CSD Estimates Presentation June 2021 ff. Rise Update: UNDRIP Becomes Federal Law gg. Writ Issued for the 2021 Senate Election hh. BVRH Meeting Minutes and Occupancy & Waitlist Report 9. Upcoming Meetings, as currently scheduled a. Rise Consulting Session 11:00am-11:45am, August 12th, 2021 (Location TBA) b. MLA Rosin Meeting noon – 1:50pm, August 12th, 2021 (Location TBA) c. ID9 Regular Council Meeting 1:00pm August 12th, 2021 (Location TBA) 10. Adjournment MINUTES OF THE REGULAR MEETING OF COUNCIL of the Improvement District No. 9 (BANFF) in the Province of Alberta June 10th, 2021 at 1:00pm Zoom Platform COUNCIL MEMBERS PRESENT Dave Schebek Chair Davina Bernard Vice Chair Alison Brewster Councillor Jean-Marc Stelter Councillor COUNCIL MEMBERS ABSENT ADMINISTRATION PRESENT Danielle Morine Chief Administrative Officer Kurtis Pratt Deputy Chief Administrative Officer VISITING OFFICIALS Bryan Howie Acting Realty Manager Banff Field Unit, Parks Canada Gerald Walker Sergeant Lake Louise RCMP 1. CALL TO ORDER Chair Schebek called the June 10th, 2021 Regular Council Meeting to order at 1:00pm. 2. APPROVAL OF AGENDA 01-10-06-2021 Chair Schebek MOVED to accept the June 10th, 2021 Regular Council Meeting Agenda as presented. MOTION CARRIED UNANIMOUSLY 3. APPROVAL OF MINUTES 02-10-06-2021 Chair Schebek MOVED to approve and adopt the May 13th, 2021 Regular Council Meeting Minutes as presented. MOTION CARRIED UNANIMOUSLY 4. FINANCIAL REPORT 03-10-06-2021 Chair Schebek MOVED to accept the April 2021 financial statements as presented. MOTION CARRIED UNANIMOUSLY 5. DELEGATIONS Improvement District No. 9, Banff National Park – Council Meeting Minutes, June 10th, 2021 1 | P a g e a. RCMP Standing Update Sergeant Walker updated Council on their most recent HR data, training updates, quarterly reports & monthly statistics. b. Parks Canada Standing Update No update was provided by visiting representatives. c. Lake Louise Fire Department Standing Update No members were in attendance. 6. BUSINESS AND DISCUSSION ITEMS a. 2021 Tax Rate Bylaw Approval: Issue Brief & Request For Decision Council reviewed amended Bylaw #2021-02. 04-10-06-2021 Chair Schebek MOVED to pass first reading of amended Bylaw #2021-02. MOTION CARRIED UNANIMOUSLY 05-10-06-2021 Councillor Brewster MOVED to pass second reading of amended Bylaw #2021-02. MOTION CARRIED UNANIMOUSLY 06-10-06-2021 Councillor Stelter MOVED to enter into third reading of amended Bylaw #2021-02. MOTION CARRIED UNANIMOUSLY 07-10-06-2021 Vice Chair Bernard MOVED to pass third and final reading of amended Bylaw #2021- 02. MOTION CARRIED UNANIMOUSLY b. Draft Banff National Park Management Plan: Issue Brief Council reviewed the letter drafted with comments sent to CAO Morine to-date and determined that further feedback was required. Council decided that Chair Schebek would meet with Administration in the upcoming week to update the letter to ensure it captured all input from Council. c. Recreation Project Update: Issue Brief (no attachments) CAO Morine updated Council on the Recreation Centre construction project and June 1st at 4:00pm was set as the ribbon cutting ceremony. 7. CAO & COMMITTEE REPORTS/COUNCIL ROUNDTABLE a. CAO Report Improvement District No. 9, Banff National Park – Council Meeting Minutes, June 10th, 2021 2 | P a g e Administration updated the board on the CAO report and answered any questions they may have had. b. Council Roundtable Vice Chair Bernard provided a verbal report to Council on the successful local vaccination clinic, Indigenous relationships in the Bow Valley, Bow Valley Regional Transit Services Commission, the Lake Louise Sport & Recreation Society (1369058 Alberta Society) and the Lake Louise Banff Municipal Services Society. Councillor Brewster provided a verbal report to Council on the Bow Valley Regional Housing Commission. Councillor Stelter provided a verbal report to Council on Canadian Rockies Public Schools, the Bow Valley Food Alliance and the Bow Valley Good Food Box. Chair Schebek had no update for Council. 8. CORRESPONDENCE & REPORTS 08-10-16-2021 Chair Schebek MOVED accept the correspondence and reports as presented. MOTION CARRIED UNANIMOUSLY 9. UPCOMING MEETINGS MLA Rosin Meeting noon, July 8th, 2021 (Zoom Remote Meeting) ID9 Regular Council Meeting 1:00pm, July 8th , 2021 (Zoom Remote Meeting) 11. ADJOURNMENT 09-10-16-2021 Chair Schebek MOVED to adjourn the June 2021 Regular ID9 Council Meeting at 1:40pm. MOTION CARRIED UNANAMOUSLY Minutes Approved on the 8th of July 2021. ____________________________________ Chair – Dave Schebek ____________________________________ Chief Administrative Officer – Danielle Morine Improvement District No. 9, Banff National Park – Council Meeting Minutes, June 10th, 2021 3 | P a g e Fiscal year 2021 2021 2020 2021 2021 Fund Center ID 9 - Banff NP ID 9 - Banff NP ID 9 - Banff NP ID 9 - Banff NP ID 9 - Banff NP Budget to Actual Actual to Actual Category Budget Actual Actual variance variance Amount Amount Amount Amount Amount G/L Account CAD CAD CAD 1010101150 CON-CIBC TRUST - Bank Account 7,587,486.31 9,251,212.68 0.00 (1,663,726.37) 1010102120 Cash Clearing-CIBC Collector 0.00 0.00 0.00 0.00 1010102150 Cash Clearing-CIBC Trust 0.00 0.00 0.00 0.00 1010104100 Cash In Transit 0.00 0.00 0.00 0.00 1010201110 Property taxes receivable (2,083.21) 387,290.42 0.00 (389,373.63) 1010201200 GST Receivable - Direct 143.85 99.25 0.00 44.60 1010201240 A/R Interest 0.00 10,380.18 0.00 (10,380.18) 1010201270 General receivables 2,124,319.00 1,285,071.00 0.00 839,248.00 1010203110 Allowance for Doubtful Accounts 0.00 0.00 0.00 0.00 1010500100 Prepaid Expenses 33,198.27 1,517.75 0.00 31,680.52 1010600100 CON-Inter-Entity Zero Balancing Account 0.00 0.00 0.00 0.00 1010600110 Inter-Entity Zero Balancing Account 0.00 0.00 0.00 0.00 1030102110 Assets Under Construction - Buildings 1,350,789.80 477,296.74 0.00 873,493.06 1030102120 Buildings 4,653,124.20 4,653,124.20 0.00 0.00 1030106120 Other Capital Assets 400,188.67 400,188.67 0.00 0.00 1030107100 CON-Assets Under Construction 331,623.17 0.00 0.00 331,623.17 2060101110 Accumulated Amortization - Buildings (1,689,618.39) (1,573,290.27) 0.00 (116,328.12) 2060105110 Accumulated Amortization - Other Capital Assets (165,604.27) (150,071.64) 0.00 (15,532.63) TOTAL ASSETS 0.00 14,623,567.40 14,742,818.98 0.00 (119,251.58) 2010101110 CON-Accounts Payable 1,145,686.23 0.00 0.00 1,145,686.23 2010101180 A/P - General/Other 0.00 0.00 0.00 0.00 2010204100 Accrued Liabilities - Other 0.01 576.82 0.00 (576.81) 2010205100 GST Payable 2,383.88 917.78 0.00 1,466.10 2040000110 Unearned Revenue 4,258,386.11 5,074,521.24 0.00 (816,135.13) TOTAL LIABILITIES 0.00 5,406,456.23 5,076,015.84 0.00 330,440.39 3010000100 Operating Reserves 0.00 0.00 0.00 0.00 3010000110 Net Assets/Liabilities 11,188,559.07 10,491,153.57