BULLITT COUNTY PUBLIC SCHOOLS 1040 HIGHWAY 44 EAST SHEPHERDSVILLE, KY 40165 REGULAR MEETING OF THE BULLITT COUNTY BOARD OF EDUCATION October 23, 2017 6:00 PM Frank R. Hatfield Administrative Center 1040 Highway 44 East Shepherdsville, KY 40165 NARRATIVE 1. CALL TO ORDER 2. ADOPT THE AGENDA 3. PRESENTATIONS a. The Pledge of Allegiance Diane Thompson b. Review Board Team Commitments Diane Thompson c. Reminder to Register to Address the Board John Roberts d. Ben Franklin Academy at OMES Les McIntosh e. BLMS Renovation/Addition Update by Cate Noble Ward of Studio Kremer Architects f. Superintendent Search and Selection Update Phil Eason, KASA 4. COMMUNICATIONS a. Audience Comments b. Superintendent's Report c. Other Items from the Board 5. CONSENT ITEMS Recommendation: Approve Consent Items as presented, noting that all items have been studied with individual recommendations and rationale being provided prior to the meeting in the full Board packet on October 16, 2017, which is available online. a. Financial Reports Lisa Lewis 1. Balance Sheets for All Funds 2. Monthly Summary Report for Period 3. AP Check Reconciliation Register 4. Detailed Paid Warrant Report b. Bids 1. Request for Proposals - Guaranteed Energy Savings Contract - Facility Evaluation & Mark Mitchell Needs Overview The Department of Facilities requests permission to solicit proposals for a Guaranteed Energy Savings Contract (GESC). As per KRS 45A.352, a local public agency may enter into a guaranteed energy savings contract for innovative solutions for energy conservation measures. The local public agency shall submit a request for proposals. The purpose of this GESC is to: Implement lighting upgrade measures to new LED lighting districtwide Replacement of HVAC system, ceilings and lighting at Old Mill Elementary Installation of fire suppression system at Old Mill Elementary 2 Implement water conservation measures where appropriate Building Automation Upgrades c. Travel Adrienne Usher * All travel by commercial carrier is due to schedule/cost. Travel School Group Date Event Location $ TRIP# by: Industrial GE Industrial Miller Area Technology Center 11/9/17 Louisville, KY -0- 7452 Maintenance Maintenance Transportation Miller Aviation Class 11/8/17 Clark Co. Airport Sellersburg, IN -0- 7486 Transportation Miller BMS/BLMS/HMS/ZMS Gifted & Talented 3/28/18 KY State Capitol Frankfort, KY $10 7294 Transportation Miller Bernheim Middle 6th Grade 12/7/17 A Christmas Carol Louisville, KY $15 7411 Transportation Louisville, KY 10/26/17 7424 Lou. Christian Home Educators (LCHE) Elizabethtown, 11/28/17 7429 St. James Middle School KY Miller Boys Basketball -0- Transportation East Oldham M.S. Crestwood, KY 12/11/17 7425 Whitfield Academy 12/14/17 7428 Louisville, KY Bullitt Central High 12/20- Morgantown, Boys Basketball Butler Co. H.S. -0- BOE Vans 7434 School 22/17 KY Pre-AP English I & Miller 10/25/17 Speed Art Museum Louisville, KY $10 7412 Art Students Transportation Ms. Seay's 2nd & 6th Pulse of Surgery - KY Jefferson 11/19/17 Louisville, KY $15 7438 Period Students Science Center Transportation 11/13-14/ Miller Advanced Choir MSU Choral Festival Morehead, KY $200 7463 2017 Transportation 12/26/17- Bullitt East High School Girls Basketball Walt Disney World Orlando, FL -0- BOE Vans 7399 01/01/17 Burnside, KY 11/3-4/ 7453 2017 TBF Open Tournament 4/5-8/18 Jamestown, KY Lake Cumberland 7459 4/20-21/ Jamestown, 2018 Lake Cumberland KY 7460 Bass Fishing -0- Parents KHSAA State Bass Fishing Tournament Practice 5/3-6/18 Benton, KY 7461 State Bass Fishing Tournament 5/8-14/18 Gilbertsville, 7462 KY SLAM - (Student SLAM Leadership Miller Leadership and 11/27/17 Lexington, KY -0- 7457 Conference Transportation Mentoring) 10/23/2017 3 A Fairy Tale Christmas at CGES Kindergarten 12/12/17 Clarksville, IN $10 BOE Bus 7409 Derby Dinner Playhouse Bowling Green, KY 11/21/17 $30 7396 Western Kentucky 5th Grade (80) University Miller Crossroads Elementary Transportation 5th Grade (90) University of Louisville 11/21/17 Louisville, $20 7420 KY 3/26-30/ Washington Williamsburg, Common Carrier Eastside Middle 8th Grade $950 7356 2018 DC/Williamsburg VA - Wise 7th/8th Arts & Glass Blowing/ Painting Miller Hebron Middle 11/21/17 Louisville, KY $18 7432 Humanities at Transportation Miller Lebanon Junction Elem. 3rd Grade 12/15/17 Stage One Louisville, KY $16 7401 Transportation 4/16-20/ Mt. Washington Middle Pre AP & 8th Grade Chicago Chicago, IL $950 Bluegrass Tours 7448 2018 Stage One - The Best Miller Nichols Elementary 3rd, 4th, & 5th Grade 11/21/17 Louisville, KY $20 7413 Christmas Pageant Ever Transportation 12/2/17 Louisville, KY 7421 Drill Meet @ Male H.S. Miller North Bullitt H.S. JROTC Drill Team -0- Transportation Drill Meet @ York H.S. 12/9/17 Jamestown, TN 7419 Miller Overdale Elementary 1st Grade 11/17/17 Science Center Louisville, KY $14 7397 Transportation KY Science Center & Louisville, KY 10/27/17 Frazier History Museum $8 7450 Riverview Opportunity Miller BAMS Center Big Pine Key, Transportation 3/9-17/18 Newfound Harbor Sea $2000 7341 FL Camp 1/28-30/ Miller BETA Club BETA Conference Lexington, KY $200 7456 2018 Transportation d. Minutes Keith Davis 1. August 28, 2017 - Regular Meeting - Monthly Business 2. September 25, 2017 - Special Meeting - KASA Superintendent Search and Selection Service 3. September 25, 2017 - Regular Meeting - Monthly Business e. Human Resources Jennifer Wooley 1. Leaves of Absence Requests Kaila Burden – Sweeper – Maryville Elementary – Ms. Burden requests leave without pay for the dates of September 15–19, 2017. She does not earn accrual leave time. She had a non-medical issue. Tina Denner – Lunchroom Monitor – Mt. Washington Middle School – Ms. Denner requests leave without pay for the dates of September 26, 28, and 29, 2017. She does not ear accrual leave time. She had a medical issue. Katherine Goetzinger – Teacher – Shepherdsville Elementary – Ms. Goetzinger requests an unpaid leave starting October 17, 2017 – the remaining 2017/2018 school year. She is using 7 weeks of FMLA and using all her available leave time. She has a medical issue. Shawna Perry – Instructional Assistant – Shepherdsville Elementary – Ms. Perry requests 2.76 days without pay. She is using 4 weeks of FMLA. Rikki Smith – Teacher – Freedom Elementary – Ms. Smith requests leave without pay for the dates of October 9, 2017 – December 1, 2017. She is using 8 weeks of FMLA. 10/23/2017 4 Patricia Willis – Custodian Sweeper – Maryville Elementary School – Ms. Willis requests leave without pay beginning November 16, 2017 – May 29, 2018. She is using all her available accrual leave. She does not qualify for FMLA. She has a medical issue. 2. Entry of the Employment Records in the Minutes of Record Employment records for both the certified and classified personnel for the period of August 23, 2017, through September 23, 2017, are submitted for the Board’s information and inclusion in the minutes of this meeting. f. Contracts Becky Sexton 1. Harshaw Trane Service Agreement for Water Treatment and Intelligent Services Mark Mitchell Presented for renewal is the service agreement with Harshaw Trane for water treatment and intelligent services. The water treatment services are needed at the three College and Career Centers, Eastside, Shepherdsville, Bullitt East's two-story addition, front offices and media center, Brooks, Crossroads, Overdale, Roby, Freedom, Lebanon Junction, and the Frank Hatfield Building. The cost for these services is $10,359.00. The agreement also covers the intelligent services for Bullitt Central High School and the three College and Career Centers. The cost for these services is $2,000. Funding for these services is found in FY 18 budget in 0352- Other Technical Services. 2. Elizabethtown Community and Technical College MOA Lee Barger Presented is a Memorandum of Agreement with Elizabethtown Community and Technical College to set forth the terms and conditions for awarding dual credit to Bullitt County students who are enrolled in the SEEK (Securing Educational Excellence in Kentucky) occupational/technical programs. Tuition for high school students will be waived. Students are responsible for purchasing textbooks, workbooks, and other expendable items. ECTC will furnish required lab supplies. The student will furnish personal items such as uniforms, shoes, safety glasses, etc. 3. 2017-2018 Non-Resident Contract - Woodford County Public Schools Pat Smith-Darnell Presented is a non-resident contract with Woodford County Public Schools for the 2017-2018 school year. Non-resident contracts are for children who reside in Bullitt County to transfer and be educated in another district. The District enters into contracts with neighboring counties in order to meet the statutory requirements to receive funds from the fund to Support Educational Excellence in Kentucky (SEEK). 4. U of L Speech-Language Pathology MOA for Hearing Screenings Lesa Howell Presented is an agreement for the University of Louisville Speech-Language Pathology department to provide hearing screenings to elementary students. The students' professional liability certificate will be submitted as outlined in the MOA drafted by Eric Farris once it is determined who will be assisting students. Pending their authorized signature on the agreement, the district would like to begin using this valuable service as soon as possible. 5. Spencerian College MOA for Vision & Hearing Screenings Lesa Howell Presented is a Memorandum of Agreement for Spencerian College to provide vision and hearing screenings to elementary students. The MOA was drafted by Eric Farris. Pending 10/23/2017 5 Board approval and the authorized signature by the college, the district would like to begin using this valuable service. Also provided is the certificate of liability insurance. 6. 2018-2019 Non-Resident Contracts Pat Smith-Darnell The district enters into contracts with neighboring counties in order to meet the statutory requirements to receive funds from the fund to Support Educational Excellence in Kentucky (SEEK). The only way non-resident pupils can be calculated in Average Daily Attendance (ADA) is with a contract with the student's district of residence.