Community & Public Health Advisory Committee POSITION REQUIREMENTS, RESPONSIBILITIES AND OTHER INFORMATION APRIL 2014 CPHAC Position Requirements, Responsibilities and Other Information, April 2014 Page 1 of 13 MIDCENTRAL DISTRICT HEALTH BOARD Te Pae Hauora o Ruahine o Tararua “Quality Living – Healthy Lives” Community & Public Health Advisory Committee 1. Establishment The Community & Public Health Advisory Committee has been established by MidCentral District Health Board in accordance with Schedule 3, clause 38 of the New Zealand Public Health and Disability Act 2000. The Committee’s responsibilities are detailed in its terms of reference, and relate to providing the Board advice on the health needs of its resident population, and priorities for the use of the health funding provided. 2. Membership The Community & Public Health Advisory Committee currently comprises six Board members and three external positions. Board Member Diane Anderson (Committee Chair) Board Member Barbara Cameron (Committee Deputy Chair) Board Member Adrian Broad Board Member Ann Chapman Board Member Nadarajah Manoharan Board Member Phil Sunderland (ex officio) External Member Andrew Ivory External Member Oriana Paewai External Member The Committee has a vacancy for a person with public health system strategic planning perspective. 3. Skills Requirements 3.1 Core Competencies All Committee members are required to have the following core competencies as defined by the Ministry of Health: a wide perspective on, and awareness of, social, health and strategic issues integrity and a strong sense of ethics financial literacy and critical appraisal skills strong reasoning skills and an ability to actively engage with others in making decisions CPHAC Position Requirements, Responsibilities and Other Information, April 2014 Page 2 of 13 knowledge of a board member’s responsibilities, including an ability to distinguish governance from management, understanding of collective responsibility, and an appreciation of Crown as owner good written and oral communication skills an ability to contribute constructively and knowledgeably to Board/Committee discussions and debates. These qualities will usually be demonstrated through some or all of the following: governance experience in significant organisations with either a commercial, public service or community focus experience at chief executive or senior management level in organisations that have commercial or public service attributes holding senior positions in relevant professional areas including, but not limited to, health, social services, finance, law, and social policy relevant governance or management experience in community or professional organisations. 3.2 Specific Skills To enable it to effectively carry out its duties, the Committee is a person with public health system strategic planning perspective. The Committee currently has two other external members who provide financial and Maori health expertise respectively. These skills requirements have been identified by MidCentral DHB’s board as desirable given the future pathway for the organisation: The sector is moving to stronger regional and sub-regional planning, with an increased need for DHBs to plan and prioritise national, regional, sub- regional and local priorities. The economic environment is likely to remain challenging, with the need for robust financial controls, such as the accountability framework being introduced by MDHB into primary care. Transformational change in service delivery and integration is required and underway, with new models of care, clinical pathways, and integrated family health centre development. MDHB is developing plans for investment, and intends to self-fund such investment. The groups of people who experience health status disadvantage in MidCentral are Maori, Pacific peoples, and people experiencing socio- economic disadvantage. 4. Eligibility Appointees must reside within New Zealand. Appointees must also meet the same eligibility criteria as for appointed Board Members. The New Zealand Public Health and Disability Act 2000 (the NZPHD Act) and the Crown Entities Act 2004 (the CE Act) contain grounds for disqualifying certain persons CPHAC Position Requirements, Responsibilities and Other Information, April 2014 Page 3 of 13 from becoming appointed members. The following checklist will help those interested in an appointment to see whether they are eligible for appointment to MidCentral DHB’s Committee. Answer the questions, and if you answer YES to any, you’re probably ineligible to be appointed. Are you an undischarged bankrupt? [Section 30(2)(a), CE Act – the Insolvency Act 1967 sets out bankruptcy and discharge procedures] Are you prohibited from being a director or promoter of, or being concerned or taking part in the management of, a company under section 382, section 383, or section 385 of the Companies Act 1993? (which also reference certain convictions under that Act and the Crimes Act 1961) [Section 30(2)(b), CE Act] Are you subject to a property order under the Protection of Personal and Property Rights Act 1988 (the PPPR Act)? [Section 30(2)(c), CE Act] Are you someone in respect of whom a personal order has been made under the PPPR Act that reflects adversely on your competence to manage your own affairs in relation to your property, or your capacity to make or to communicate decisions relating to any particular aspect or aspects of your personal care and welfare? [Section 30(2)(d), CE Act] Have you been convicted of an offence punishable by imprisonment for a term of two years or more (or sentenced to imprisonment for any other offence) and have not obtained a pardon, served the sentence, or otherwise suffered the penalty imposed? [Section 30(2)(e), CE Act] Are you a Member of Parliament? [Section 30(2)(f), CE Act] Have you, since the date on which board members elected at the immediately preceding triennial general election came into office, been removed as a member of a board for any reason specified in clause 9(c) or (e) of Schedule 3 to the NZPHD Act? [Clause 17(1)(e), Schedule 2, NZPHD Act] Have you failed to declare a material conflict of interest before accepting nomination as a candidate for an election of a DHB held in conjunction with the immediately preceding triennial general election? [Clause 17(1)(f), Schedule 2, NZPHD Act] Are you an employee of a public service department? (ie, are you a public servant?) [Cabinet Office Circular CO (02) 5] 5. Conflicts of Interest The New Zealand Health and Disability Act 2000 includes specific requirements for Directors in respect of current or potential conflicts of interest – Schedule 4, clauses 38 and 39. These provisions are set out as attached. CPHAC Position Requirements, Responsibilities and Other Information, April 2014 Page 4 of 13 Applicants for Committee positions must declare their conflicts of interest (current and potential, ie that may arise in the future) in their application. This includes the nature and extent of any conflicts of interest in matters relating to the DHB. During the shortlisting and interview process applicants will be required to describe how they intend to manage identified conflicts, if appointed to the Committee. Committee Members are required to keep their conflicts of interest under review and ensure that any changes are entered into MidCentral DHB’s conflict of interest register. 6. Responsibilities of External Members All external members appointed to the Committee shall have the same rights and responsibilities as the Board members who are serving on the Committee. They shall have full voting rights. The duties of Board Members are defined in legislation; namely the New Zealand Public Health and Disability Act 2000 and the Crown Entities Act 2004. An extract from these Acts is attached. 7. Manawhenua Hauora - MidCentral DHB’s Iwi Partner Manawhenua Hauora is a consortium of all four Iwi who have manawhenua status in the Manawatu, Horowhenua, Tararua and Otaki districts. It sits alongside MidCentral DHB at the governance level and provides advice on matters to achieve the best health outcomes for all Maori in the district. Manawhenua Hauora participates in the development of the Board’s strategic and annual plans. It is kept up to date on the work of the Board and its committees through receipt of the meeting minutes and agenda documents. Manawhenua Hauora is able to provide support and guidance to those members of the DHB’s statutory committees, such as the Community & Public Health Advisory Committee, who provide Maori health expertise. 8. Appointment Term The appointment shall be for a 36 month period commencing on 2 July 2014 and ending 30 June 2017. Members are eligible for reappointment. 9. Time Involvement It is expected that Committee Members’ involvement shall largely be centred around meetings of the Committee, and preparation for such meetings. The Community & Public Health Advisory Committee meets 8 times a year. Meetings are held on Tuesdays at 1.00pm. The frequency of meetings will be kept under review. CPHAC Position Requirements, Responsibilities and Other Information, April 2014 Page 5 of 13 Generally, meetings are held at MidCentral DHB’s Board Office, Gate 2, Heretaunga Street, Palmerston North. The 2014 meeting programme for 2014 is: 4 February 18 March 29 April 10 June 22 July 2 September 14 October 25 November As a general rule, meetings can run for 2-4 hours. In addition, there is associated preparation work, which is estimated to take