NOTICE OF PUBLIC MEETING CLARK COUNTY REGIONAL FLOOD CONTROL DISTRICT BOARD OF DIRECTORS JANUARY 9,2003 8:30 A.M. CLARK COUNTY COMMISSION CHAMBERS 500 SOUTH GRAND CENTRAL PARKWAY LAS VEGAS, NV 89155 FOR ADDITIONAL INFORMATION CONTACT: GALE WM. FRASER, 11, P.E., GENERAL MANAGER 600 SOUTH GRAND CENTRAL PARKWAY, SUITE 300 LAS VEGAS, NEVADA 89106 455-3 139 TTRDD: Relay Nevada toll free (800) 326-6868 rhis meeting has been properly noticed and posted at the following locations: ~~ Regional Flood Control District Clark County Regional Flood Control District 600 South Grand Central Parkway Worldwide Website Las Vegas, Nevada 89 106 I www. ccrfcd.org Clark County Government Center City of Boulder City 500 South Grand Central Parkway 401 California Las Vegas, Nevada 89155 Boulder City, Nevada 89024 City of Henderson City of Las Vegas 240 Water Street 400 East Stewart Henderson, Nevada 89015 Las Vegas, Nevada 89101 City of Mesquite City of North Las Vegas 10 East Mesquite Boulevard 2200 Civic Center Drive Mesquite, Nevada 89027 North Las Vegas, Nevada 89030 By: AGENDA CLARK COUNTY REGIONAL FLOOD CONTROL DISTRICT BOARD OF DIRECTORS JANUARY 9,2003 8:30 A.M. I. Call to Order / Agenda / Minutes 1. Action to call the meeting to order and approve the agenda 2. Action to approve the minutes of the December 12,2002 meeting 11. Consent Agenda - Items #03 through #15 are considered by the Regional Flood Control District Board of Directors to be routine and may be acted upon in one motion. However, the Board may discuss any consent item individually ifrequested by a Board member or a citizen when the consent agenda is considered for approval Items considered for approval include the sta!recommendation. Administration 3. Action to accept the project status reports 4. Action to accept the financial reports 5. Action to accept the final accounting reports and closeout the interlocal contracts for: Railroad East Detention Basin 0 Gowan Outfall Lone Mountain Branch, Ferrell-Kenny 0 Gowan North Buffalo Branch 0 C-1 Channel Middle and Upper Reaches, Phase I 6. Action to approve the transfer of additional set aside funds for costs associated with the U.S. Army Corps of Engineers Tropicana and Flamingo Washes Project Design and Construction 7. Action to approve a request to reallocate funding within the interlocal contract for design for Duck Creek, Lower Detention Basin to Interstate 15 - Clark County 8. Action to approve a request to reallocate funding within the interlocal contract for construction for Pitman Eastern Detention Basin - City of Henderson Regional Flood Control District Board of Directors Agenda January 9,2003 Page 2 9. Gowan Outfall - Craig to Channel - City of North Las Vegas a. Action to approve and authorize the Chairman to sign the third supplemental interlocal contract for construction to extend the completion date b. Action to approve and authorize the Chairman to sign the second supplemental interlocal contract for design to increase funding 10. Action to approve and authorize the Chairman to sign the first supplemental interlocal contract for design to extend the completion date for Pittman Wash Railroad Channel - City of Henderson 11. Action to approve and authorize the Chairman to sign the seventh supplemental interlocal contract for design to extend the completion date for Gowan North Channel - Gowan North Detention Basin to Durango Drive - City of Las Vegas 12. Action to approve and authorize the Chairman to sign the fourth supplemental interlocal contract for design to extend the completion date for Gowan North Buffalo Branch - City of Las Vegas 13. Action to approve and authorize the Chairman to sign the fifth supplemental interlocal contract for design to extend the completion date for Las Vegas Wash Rancho Drive System (peak Drive to Lake Mead) - City of Las Vegas 14. Action to approve and authorize the Chairman to sign the third supplemental interlocal contract for design to extend the completion date for Owens Avenue System - Rancho Drive to 1-15 - City of Las Vegas 15. Action to approve Change Order No. 2 for construction for Meadows Detention Basin Expansion - City of Las Vegas 111. Discussion Items Administration 16. Receive and discuss a proposal for the 2003 Flood Safety Advertising Campaign and take action as deemed appropriate 17. Action to approve, adopt, and authorize the Chairman to sign the Resolution No. 03- 2 authorizing the issuance by the District of its “Clark County Regional Flood Control District General Obligation Medium-term Bonds in an amount not to exceed Regional Flood Control District Board of Directors Agenda January 9,2003 Page 3 $25,000,000, Series 2003”; authorizing the General ManagerKhief Engineer for the District or his designee to arrange for the sale of the bonds and providing other details in connection therewith; and action to modify the District’s Project Priority List and Estimated Funding Schedule - THIS IS A PUBLIC HEARING 18. Action to approve, adopt and authorize the Chairman to sign the request Resolution No. 03-1 to the Board of County Commissioners to issue General Obligations (additionally secured by pledged revenues) in an aggregate principal amount of $200,000,000 for the purpose of expediting the Regional Hood Control District’s Master Plan 19. Citizens Participation No action may be taken upon a matter raised under this item of the agenda until the matter itself has been specifically included on an agenda as an item upon which action may be taken. CLARK COUNTY REGlUNhL f LUOD CONTKUL DI5RICT Gale Wrn. Fraser, II, P.E. MEMORANDUM GenwalManagalchief Erigineer JANUARY 9,2003 MEETING BOARD OF DIRECTORS Lany Brown TO: BOARD OF DIRECTORS ctmlnnm CltydlasVegas FROM: GALE WM. FRASER, 11, P.E., GENERAL MANAGEWCHIEF Cresent Hardy vlc%chalf7llEn ENGINEER CltydWW Shad Buck QtyGfNamlaSV~ DATE: JANUARY 2,2003 Mayor James Gibson CnVd- Michael Mack I. Call to Order Agenda Minutes CtydlasVegas / / Chip Maxlieid Wcantv 1. Action to call the meeting to order and approve the agenda Bryan Nix The agenda is in order for approval. Clty dBwldaA. Clty BNCe L. Woodbury 2. Action to approve the minutes of the December 12,2002 meeting The minutes are in order for approval. II. Consent Agenda - Items #03 through #15 are considered by the Regional Flood Control District Board of Directors to be routine and may be acted upon in one motion. However, the Board may discuss any consent item individually if requested by a Board member or a citizen when the consent agenda is considered for approvaL Items considered for approval include the staff recommendation. Administration 3. Action to accept the project status reports The project status reports are in order for approval. 4. Action to accept the financial reports The financial reports are in order for approval. 5. Action to accept the final accounting reports and closeout the interlocal contracts for: 0 Railroad East Detention Basin 0 Gowan Outfall Lone Mountain Branch, Ferrell-Kenny 0 Gowan North Buffalo Branch 0 C-1 Channel Middle and Upper Reaches, Phase I 600s.Grand Central Parkway, Suite 300 LasVegas, Nevada 891obi511 (702)455-3139 FAx:(702)4563870 -tl@%viwa~ Memorandum Clark County Regional Flood Control District Board of Directors Meeting of January 9,2003 Page 2 Final accounting reports are routinely prepared for District-funded projects that have been completed. These reports represent an accurate accounting of the charges and the remaining balance for each project. Upon approval, no additional funds can be expended for the project. Staff, TAC and CAC recommend to accept the final accounting reports and closeout the interlocal contracts for the Railroad East Detention Basin, Gowan Outfall Lone Mountain Branch, Ferrell-Kenney and Gowan North Buffalo Branch. Staff, TAC and CAC recommend to accept the final accounting report and closeout the interlocal contract for C-1 Channel Middle and Upper Reaches subject to as-builts or record drawings being submitted to the District. 6. Action to approve the transfer of additional set aside funds for costs associated with the U.S. Army Corps of Engineers Tropicana and Flamingo Washes Project On January 12, 1995, the Board authorized the Chairman to sign a Project Cooperation Agreement (PCA) with Clark County and the U.S. Corps of Engineers (Corps) for the $270 million Tropicana and Flamingo Washes Flood Control Project. The PCA identifies the District as the agency responsible for the non-federal share of funding for the project, and Clark County as the agency responsible for the acquisition of project rights-of-way. Under the PCA, the District shall deposit cash contributions to the U.S. Government in an escrow account and provide funding to Clark County for land, easements, rights-of-way, relocations, and disposal areas for the federal project. The local share of the project is 25 percent with a five percent cash requirement. Therefore, the District is obligated to set aside funds to ensure adequate monies are available to meet the federal timetable of the project and obtain federal appropriations. On June 13,2002, the Board took action to approve the fiscal year 2002- 03 transfer of $2,449,336 from Operating Fund 286 to Capital Fund 443 for set aside transfers to cover the local share of the project. As the project proceeds and estimated project costs change, an adjustment to the set aside is required to provide additional funds for Memorandum Clark County Regional Flood Control District Board of Directors Meeting of January 9,2003 Page 3 land, easements, rights-of-way, relocations, disposal areas, and projected escrow requirements. Approval of this request authorizes the transfer of additional set aside funds in the amount of $2,500,000 to Capital Fund 443 in fiscal year 2002-03 as estimated in the attached schedule. Fiscal year 2002-03 operating budget includes adequate funds to support this request, and future years’ transfers will be appropriated as part of the normal budget process.