City Council Meeting 2020-21 Tuesday, July 7, 2020 at 5:45 pm in a “virtual electronic format” hosted at City Hall Council will resolve into the Committee of the Whole “Closed Meeting” and will reconvene as regular Council at 7:00 pm. There will be an Annual General Meeting of the Tett Centre for Creativity and Learning at 6:30pm in a “virtual electronic format” hosted at City Hall Contents Call Meeting to Order 3 Roll Call 3 The Committee of the Whole “Closed Meeting” 3 Approval of Addeds 3 Disclosure of Potential Pecuniary Interest 3 Presentations 3 Delegations 3 Briefings 3 Petitions 3 Motions of Congratulations, Recognition, Sympathy, Condolences and Speedy Recovery 3 Deferred Motions 4 Reports 5 Report Number 53: Received from the Chief Administrative Officer (Consent) 5 Report Number 54: Received from the Chief Administrative Officer (Recommend) 7 Report Number 55: Received from the Planning Committee 12 Report Number 56: Received from Heritage Kingston 13 Report Number 57: Received from Administrative Policies Committee 18 Committee of the Whole 19 Information Reports 19 Information Reports from Members of Council 19 Miscellaneous Business 19 New Motions 19 Notices of Motion 20 Minutes 20 City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 2 of 26 Tabling of Documents 20 Communications 20 Other Business 25 By-Laws 25 City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 3 of 26 (City Hall) Call Meeting to Order Roll Call The Committee of the Whole “Closed Meeting” 1. That Council resolve itself into the Committee of the Whole “Closed Meeting” to consider the following item: a. Litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board and advice that is subject to solicitor- client privilege, including communications necessary for that purpose – Update on Shared Services. Approval of Addeds Disclosure of Potential Pecuniary Interest Presentations Delegations Briefings 1. Colin Wiginton, Cultural Director, will provide introductory remarks and introduce Melissa Hammell, Vice President, First Peoples Group and Bob Watts, Senior Fellow (Reconciliation), First Peoples Group, who will brief Council on Clause 7 of Report Number 54 with respect to Update, ‘Your Stories, Our Histories’ Project and Strategies to Manage and Interpret the History and Legacy of Sir John A. Macdonald in Kingston. Petitions Motions of Congratulations, Recognition, Sympathy, Condolences and Speedy Recovery Motions of Congratulations, Recognition, Sympathy, Condolences and Speedy Recovery are presented in order of category as one group and voted on as one motion. City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 4 of 26 1. Moved by Mayor Paterson Seconded by Deputy Mayor Hill That the condolences of Kingston City Council be extended to the family of Ruth Noordegraaf, Director of Housing & Social Services, on the passing of her father Cornelis ‘Kees’ Noordegraaf on Tuesday, June 30, 2020. He was a naval architect by trade, loved classical music, his garden and creating. Deferred Motions City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 5 of 26 Reports Report Number 53: Received from the Chief Administrative Officer (Consent) Report Number 53 To the Mayor and Members of Council: The Chief Administrative Officer reports and recommends as follows: All items listed on the Consent Report shall be the subject of one motion. Any member may ask for any item(s) included in the Consent Report to be separated from that motion, whereupon the Consent Report without the separated item(s) shall be put and the separated item(s) shall be considered immediately thereafter. That Council consent to the approval of the following routine items: 1. Disposition of Property – City Land in Front of 575 Princess Street That Council declare surplus to municipal need and dispose of Part of Lot 575, Plan A-12 now described as Part 4 of 13R-20236, City of Kingston, County of Frontenac; and That the Mayor and Clerk be authorized to execute all necessary agreements and other documents as may be required to transfer Part of Lot 575, Plan A-12 now described as Part 4 of 13R-20236, City of Kingston, to 605 Princess Street Ltd. for $1.00, in a form satisfactory to the Director of Legal Services. (The Report of the Commissioner, Building, Environment & Projects (20-147) is attached to the agenda as schedule pages 1-6) 2. 2020 City of Kingston Arts Fund Grant Recommendations That Council approve the Kingston Arts Council’s recommendations for the distribution of Operating Grants and Project Grants from the 2020 City of Kingston Arts Fund as outlined in Exhibit A to Report Number 20-158. (The Report of the Commissioner, Business, Environment & Projects (20-158) is attached to the agenda as schedule pages 7-31) 3. Award of Contract for Flooring Installation – Rideaucrest Home That Council authorize the Mayor and Clerk to execute an agreement with David J. Cupido Construction Ltd. pursuant to RFP F31-CES-FMCS-2020-01 to supply and install new resilient flooring at Rideaucrest Home, as well as any related amendments thereto or other documents required to complete the work as directed City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 6 of 26 by the Director, Facilities Management & Construction Services and in a form satisfactory to the Director of Legal Services. (The Report of the Commissioner, Corporate Services (20-155) is attached to the agenda as schedule pages 32-37) City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 7 of 26 Report Number 54: Received from the Chief Administrative Officer (Recommend) Report Number 54 To the Mayor and Members of Council: The Chief Administrative Officer reports and recommends as follows: 1. City of Kingston – Equity, Diversity and Inclusion That Council endorse both the proposed internal/corporate initiatives, and participation and support to external/community initiatives, to improve equity, diversity and reduce discrimination within the corporation and the community of the City of Kingston as described in Report Number 20-163. That City Council support the establishment of a City of Kingston Equity, Diversity and Inclusion Committee and that staff report back to Council with proposed terms of reference, mandate and proposed membership for such a committee; and That City Council endorse the City’s participation in an Anti-Racism Community Working Group which will work on the establishment of mechanisms to research, identify and understand the scope of systemic racism and other forms of discrimination within the community and to improve outcomes for health, education, economies and criminal justice reform for racialized communities. (The Report of the Chief Administrative Officer (20-163) is attached to the agenda as schedule pages 38-46) 2. LAS – AMO Business Services – Municipal Group Buying Program Capital Equipment Acquisition That Council delegate authority to the Director of Corporate Asset Management & Fleet to enter into Local Authority Services (LAS) supplier agreements for Capital Equipment acquisition, in a form satisfactory to the Director of Legal Services, on an as required basis and subject to a review of the requirements, budget availability, and competitiveness for each acquisition. (The Report of the Commissioner, Transportation & Public Works (20-160) is attached to the agenda as schedule pages 47-51) 3. Fuel Price Hedging Policy – Pilot Project That Council delegate authority to the Director, Corporate Asset Management & Fleet to enter into fuel hedging contracts in a form satisfactory to the Director of City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 8 of 26 Legal Services and the Chief Financial Officer & City Treasurer, for a term of up to 18 months to help mitigate the risk associated with fluctuating fuel prices; and That the By-Law, attached as Exhibit A to Report Number 20-164, be presented to Council for all three readings on July 7, 2020 in order to adopt a Fuel Price Hedging Policy; and That Council approve the Fuel Price Hedging Policy, attached as Schedule A of Exhibit A, to Report Number 20-164; and That staff provide an annual report of existing fuel price hedging agreements as per O. Reg 653/05, including information on the outcomes of the pilot project. (See By-Law Number (1), 2020-099 attached to the agenda as schedule pages 61-65) (The Report of the Commissioner, Transportation & Public Works (20-164) is attached to the agenda as schedule pages 52-65) 4. Public Engagement for Projects, Policies and Initiatives during COVID-19 That Council approve the following strategies to address the restrictions associated with public meetings during the COVID-19 pandemic to solicit input for initiatives and projects: 1. Staff to assess whether engagement is appropriate using the Engagement During COVID-19 Tool kit and Guidelines (Exhibit A to Report Number 20- 135). 2. Zoom and Mentimeter be used as the tools to conduct online public meetings. 3. Staff to facilitate the use of email, phone, regular mail, and mailing lists as alternate means for the public opportunity to provide input. 4. Engagement timelines be extended from a minimum of two (2) weeks to a minimum of three (3) weeks, wherever possible. 5. Staff to continue to review opportunities, subject to health & safety considerations, for one-on-one and small group meetings. 6. Staff to continue to evaluate for consideration any additional tools and technology solutions to improve public engagement. (The Report of the Commissioner, Corporate Services (20-135) is attached to the agenda as schedule pages 66-88) 5. Deeming By-Law to De-Register Plan of Subdivision That Council approve “A By-Law to Deem Part of a Subdivision Not to be a Registered Plan of Subdivision (Blocks D, E, F, G, N, and O, Part of Blocks C, H, City Council Meeting 2020-21 Agenda Tuesday, July 7, 2020 Page 9 of 26 M and P, and Part of Marker Crescent, Registered Plan 1578)”, as per Exhibit A to Report Number 20-150; and That the By-Law, attached as Exhibit A to Report Number 20-150, be presented to Council for all three readings on July 7, 2020.