Cunninghame House, Irvine. 14 February 2013 Irvine Area Committee You are requested to attend a Meeting of the above mentioned Committee of North Ayrshire Council to be held in Committee Room 1, Cunninghame House, Irvine on THURSDAY 21 FEBRUARY 2013 at 2.00 p.m. to consider the undernoted business. Yours faithfully Elma Murray Chief Executive 1. Declarations of Interest Members are requested to give notice of any declarations of interest in respect of items of business on the Agenda. 2. Minutes The Minutes of the Meeting of the Committee held on 6 December 2012 will be signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973 (copy enclosed). 3. Strathclyde Police Strathclyde Police will report. North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 4. Strathclyde Fire and Rescue Submit report by Strathclyde Fire and Rescue on activity within the Committee's area in the period 1 January to 11 February 2013 (copy enclosed). 5. Irvine Town Centre: Update Submit report by the Corporate Director (Finance and Corporate Support) on an update in relation to the main regeneration projects in Irvine Town Centre (copy enclosed). 6. Presentation: Irvine Town Centre Regeneration Receive a presentation from the Irvine Town Centre Manager. 7. Proposed Expenditure of Sainsbury Funds Submit report by the Corporate Director (Development and Environment) on proposals for the distribution of the remaining funds received by the Council from J Sainsbury Plc in relation to the opening of their Irvine store (copy enclosed). 8. Community Development Grants Scheme and Local Youth Action Fund 2012/13: Applications for Financial Assistance Submit report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and Local Youth Action Fund 2012/13 (copy enclosed). 9. North Ayrshire Community Planning Partnership (CPP)Board: Minutes of Meeting held on 6 December 2012 Submit report by the Chief Executive, on the minutes of the meeting of the North Ayrshire Community Planning Partnership (CPP) Board held on 6 December 2012 (copy enclosed). 10. Future Agenda Items Discuss items for consideration at future meetings of the Area Committee. 11. Urgent Items Any other items which the Chair considers to be urgent. North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 2 Irvine Area Committee Sederunt: Joan Sturgeon (Chair) Matthew Brown Chair: Marie Burns Ian Clarkson John Easdale Ruth Maguire David O'Neill Irene Oldfather Attending: Apologies: Meeting Ended: North Ayrshire Council, Cunninghame House, Irvine KA12 8EE 3 4 Agenda Item 2 Irvine Area Committee 6 December 2012 IRVINE, 6 December 2012 - At a Meeting of the Irvine Area Committee of North Ayrshire Council at 2.00 p.m. Present Joan Sturgeon, Matthew Brown, Marie Burns, Ian Clarkson, John Easdale, Ruth Maguire and Irene Oldfather. In Attendance C. Hatton, Corporate Director, J. Smith, Roads Assistant Network Manager and D. Wilson, Streetscene Manager (Development and Environment); A. Sutton, Head of Service (Community and Culture); D. Yuille, Project Manager; J. McHarg, Assistant Manager, Community Development and B. Anderson, Performance/Grants Information Officer (Education and Skills); D. Moroney, Communications Officer and A. Little, Committee Services Officer (Chief Executive's Service). Also In Attendance Sergeant Muir (Strathclyde Police) and Station Commander Kelly (Strathclyde Fire and Rescue), M. Lawless, LA Architects, Gordon Smith, Armour Construction Consultants and J. Ledgerwood (Irvine Bay Regeneration Company). Chair Provost Sturgeon in the Chair (Items 1 - 6); and Councillor Brown (Items 7 onwards). Apologies for Absence David O'Neill. 1. Declarations of Interest There were no declarations of interest by Members in terms of Standing Order 16 and Section 5 of the Councillors Code of Conduct. 2. Minutes The Minutes of the Meeting of the Committee held on 25 October 2012 were signed in accordance with Paragraph 7 (1) of Schedule 7 of the Local Government (Scotland) Act 1973. 3. Strathclyde Police Sergeant Muir circulated an activity report that detailed statistical information on crimes reported and detected in the Committee's area during the period April to October 2012. The report provided comparative information from 2011 and highlighted a number of crimes that had taken place in the Committee's area, and a range of forthcoming events that will involve local officers. Page 1 5 Members asked questions and were provided with information in relation to an increase in serious crimes in Girdle Toll/Bourtreehill/Broomlands/Springside and Dreghorn areas and work undertaken by the Multi Agency Problem Solving Group to reduce crime. Noted. 4. Strathclyde Fire and Rescue Submitted report by Strathclyde Fire and Rescue on activity within the Committee's area in the period 1 September to 25 November 2012. Station Commander Kelly reported on:- the availability of free Home Fire Safety visits; the Bonfire Strategy and the successful partnership work with the Community Wardens to remove debris and combustible materials gathered for bonfires; and a pre-Christmas campaign highlighting the risk of candles and overloading sockets. Noted. 5. Road Maintenance Strategy The Committee received a presentation by the Assistant Network Manager on the Council's Road Maintenance Strategy. The Council's Annual Works Programme is informed by a condition survey which assess a number of attributes regarding carriageways. The survey captures a range of technical information on each asset, such as the positioning of street furniture, gulleys, junctions, lighting and signs. The condition of the asset is assessed as "acceptable", "safe but of poor appearance", "showing minor deterioration", or "showing major deterioration". A prioritisation matrix takes into account the resultant condition score and the maintenance category of the asset, and informs future resurfacing programmes. Members were given a demonstration on how to access information on resurfacing programmes through Navigate, the Council's Intranet. Noted. 6. Irvine Town Centre - Regeneration Projects 6.1 Irvine Town Centre Submitted report by the Corporate Director (Finance and Corporate Support) which provided an update in relation to the main regeneration projects in Irvine Town Centre. Page 2 6 The report provided information on the key objectives of the four main projects and the current position in respect of Bridgegate, Trinity Church redevelopment, Bridgegate House and the new leisure centre and refurbishment of the Townhouse. A fifth project involving car park improvements, is also well developed. Members asked questions and were provided with information in relation to:- temporary lighting outside Rivergate Mall and the installation of functional and decorative lighting as part of the overall improvements; and the removal of out of use telephone boxes. Noted. 6.2 Irvine Leisure Centre and Townhouse Programme The Committee received a presentation by the Project Manager (Education and Skills) on the Irvine Leisure Centre and Townhouse Project. The presentation provided information on the following areas:- the Townhouse and the relationship with the leisure centre; the proposed ground floor and first floor plans; the proposed elevations of the Townhouse and the works required to the stonework; reinstatement of the original character of the Townhouse including the original ornate plasterwork, panelling, cornicing and ceiling details that had been partitioned off; discussions with the British Legion on the proposed relocation of the war memorial to the front of the existing entrance to the Townhouse; and discussions with Historic Scotland on the link between the Townhouse and the leisure centre. Noted. The Provost and Councillor Oldfather left the meeting. Councillor Brown assumed the chair. 7. Community Development Grants Scheme and Local Youth Action Fund 2012/13: Applications for Financial Assistance Submitted report by the Corporate Director (Education and Skills) on applications received in respect of the Community Development Grants Scheme and Local Youth Action Fund 2012/13. At its meeting on 25 October 2012, the Committee considered an application to the Community Development Grant Scheme from Ayrshire Healthy Living Enterprise and agreed to defer the application to the next meeting for further financial information. The Committee was provided with further financial information in relation to the organisations charitable status, banking arrangements and other funding applications. The Committee considered that a range of additional information was required. Page 3 7 The Committee agreed to (a) further defer the application from Ayrshire Healthy Living Enterprise to the Community Development Grant Scheme to allow a range of additional information to be provided; and (b) make the following awards:- Community Development Grants Organisation Award East Irvine Nursery and Out of School Care £1,800.00 Magnum Badminton Club/Irvine Juniors Badminton Club £1,000.00 Irvine and District Cage Bird Society £1,000.00 St. Mark's Primary School Parent Council £502.20 Local Youth Action Fund Organisation Award Ayrshire Healthy Living Enterprise Defer for further information ANCHO CLP Youth Services £1,572 8. Scottish Water: Reinstatement Works, Irvine Submitted report by the Corporate Director (Development and Environment) on the reinstatement of landscaped areas within Irvine following infrastructure works undertaken by Scottish Water.