DUFFIELD PARISH COUNCIL Parish Clerk: Mrs Kath Gruber Duffield Parish Council, The Weston Centre, Tamworth Street, Duffield, Derbyshire, DE56 4ER Telephone: 01332 842740 E-mail: [email protected] 25 May 2018 To: The Members of Duffield Parish Council Dear Councillor You are summoned to attend the meeting of Duffield Parish Council to be held after at 7.00pm on Wednesday 6 June 2018 at Weston Centre, Tamworth Street, Duffield. Yours sincerely K Gruber Kath Gruber AGENDA NON-CONFIDENTIAL INFORMATION 1 To receive apologies for absence. 2 To consider a Variation of Order of Business 3 To record Declaration of Members Interests in any item to be discussed. Please Note: Members must ensure that they complete the Declarations of Interest sheet prior to the start of the meeting in respect of items other than Disclosable Pecuniary Interests and must indicate the action to be taken (i.e. to stay in the meeting, to leave the meeting or to stay in the meeting to make representations and then leave the meeting prior to any consideration or determination of the item) Where a Member indicates that they have a prejudicial interest but wish to make representations regarding the item before leaving the meeting, those representations must be made under item 4(c) of Public Speaking. The Declarations of Interests for matters other than Disclosable Pecuniary Interests will be read out from the Declaration Sheet – Members will be asked to confirm that the record is correct. 4 To allow for Public Speaking – (maximum of 20 Minutes) 1 (a) A period of not more than twenty minutes will be made available for members of the public and Members of the Council to comment on any matter. (b) If the Police Liaison Officer, a County Council or District Council Member is in attendance they will be given the opportunity to raise any relevant matter. (c) Members declaring an interest other than a Disclosable Pecuniary Interest who wish to make representations or give evidence under the National Association of Local Councils’ (NALC) Code of Conduct shall do so at this stage. 5 a) To move a special motion in relation to Resolution AGM/0518/10 – membership of the SFGP b) To approve the Minutes of the Annual General meeting held on 2 May 2018 c) To approve the Minutes of the Full Council meeting held on 2 May 2018 7 To determine which items if any from Part 1 of the Agenda should be taken with the public excluded. 8 To review actions being taken to address the Anti-Social Behaviour in the Village 9 To report draft minutes of Strategy, Finance and General-Purpose Committee held on 23 May 2018. 10 To receive a presentation of the Local Area Co-Ordinator role - Nicky Mount 11 Chairman’s Announcements: (a) Update on Bridge (b) Update on the Outside Space Project (c) Duffield Carnival 2018 – DCA/DPC stall 12 To receive the report of the Parish Clerk on: (a) Action Plan and actions arising from last meeting. (b) General correspondence received by the Council (Appendix A) (c) Cemetery and Funeral Services (d) Flood Warden update 13 General Data Protection Regulation (GDPR) To review and approve the following policies and privacy statements to comply with the new regulations effective from 25 May 2018: • Email contact privacy statement • Employee contact consent form • Privacy Notice 2 • General Privacy Notice • Cemetery privacy statement • Allotment privacy statement • Retention of Document policy • Information Protection policy • Information Security policy • Computer & Telephone Misuse policy 14 Governance To consider revised Disciplinary Policy 15 Consultations o 'libraries for Derbyshire' plan o National Rural Crime Survey 2018 o School Crossing Patrol (SCP) Service 16 Derbyshire Association of Local Councils Consideration of Circular 07/2018 17 Finance a) To approve Accounts for Payment for month ending 8 June 2018 b) To consider whether to cover AVBC costs to acquire Ecclesbourne Meadow c) To consider quote for leaded glass repairs in the Cemetery Chapel d) To consider deferred application for S137 funding from Cricket Club e) To consider funding application for Duffield Arts Festival (under Tourism Powers - Local Government Act 1972, s. 144 f) To consider replacement Etesha mower g) To consider application for a memorial bench h) To consider funeral service charges for Archway Funeral Service i) to consider quote for a turning circle at Eyes Meadow 18 To consider Planning Applications • The list of Planning Applications received for the Council to consider and make representations on is at Appendix B 19 Staffing Matters: a) To consider Clerks pay for 2018-19 based on Job Evaluation undertaken by DALC b) To consider action regarding additional hours worked by Clerk c) To consider action regarding additional hours worked by Village Warden d) To consider employing an apprentice 20 Items for information only • To receive reports from representatives on outside bodies • To receive any other items for information only and items to be included on the next agenda 3 21 To note the date of the next meeting- Wednesday 4 July 2018 at 7.00pm at the Weston Centre, Tamworth Street, Duffield CONFIDENTIAL INFORMATION 22 To move the following resolution - “That in view of the confidential nature of the business about to be transacted (in respect of a discussion xxxxxx) it is considered in the public interest, that the press and public be temporarily excluded and they are instructed to withdraw pursuant to the Public Bodies Admission to Meetings Act 1960.” Appendix A - Item 11b General Correspondence 1) General Correspondence Date Document From 2/5/18 Change to Weston Centre RJ Weston contact Duffield Charity 2/5/18 Hardyal Dhindsa in area on Derbyshire Police Saturday 12th May 3/5/18 Parish and Town Council Liaison DCC Forum 10 May 2018 4/5/18 50 ways campaign information to DCC Parish Councils 9/5/18 Pankhurst and Equalities Party Constituency Office of Mrs Pauline Latham OBE MP 9/5/18 Parish and Town Council Liaison DCC Forum 10 May 2018 10/5/18 Derbyshire County Council DCC Scams Bulletin - May 2018 10/5/18 inspiration pack to win Great Get Together Team 15/5/18 Dementia Awareness Week Citizens Advice 22/5/18 Mobile Library Focus Group and DCC Library Drop in Sessions 24/5/18 Town & Parish Clerks' Network AVBC Meeting 2) Resident Correspondence Date About Response 30/5/18 Broken fence near weir Query to Environment Agency 25/5/18 appreciation for the security provided by Replied advising will tell the Parish Council on Friday and Council Saturday evenings. 4 22/5/18 Report of 2 large craters in Gray Rec Village Warden to fill with field topsoil 14/5/18 Facilities for teens at Denby Park Email response on the youth engagement planned for the summer 5/5/18 finding minutes on the PC website Admin Asst replied with advice Query on Cllr declaration form on 22/5/18 Clerk request Cllr to complete revised form 25/5/18 Appendix B- Item 18 - Planning Applications Consultation Date - 25/Apr/2018 RefVal: AVA/2018/0385 Address: 16 Champion Hill, Duffield, Belper, Derbyshire, DE56 4EW, Proposal: Two storey extension to rear of property Date Valid: 25/Apr/2018 Decision Expected: 13/Jun/2018 Decision Issued: Applicant: Mr & Mrs Robert Abrey 16 Champion Hill, Duffield, Belper, DE56 4EW, Agent: Mr David Cleveley 79 Belper Road, DERBY, DE1 3ER, Parish: Duffield Ward: Duffield Officer: Liz Prior ([email protected]) Consultees: APAR, DCCHB, LOT, Consultation Date - 30/Apr/2018 RefVal: AVA/2018/0425 Address: 38 Broadway, Duffield, Belper, Derbyshire, DE56 4BU Proposal: Various two storey and single storey extensions and external alterations to extend and improve accomodation and improve external aesthetics Date Valid: 26/Apr/2018 Decision Expected: 14/Jun/2018 Decision Issued: Applicant: Mr & Mrs R Knight 38 Broadway, Duffield, Belper, Derbyshire, DE56 4BU Agent: David McPhee RIBA David McPhee Chartered Architect, 1 Rutland Drive, Mickleover, Derby, DE3 9FW, United Kingdom Parish: Duffield Ward: Duffield Officer: Claire McLoughlin ([email protected]) Consultees: APAR, DCCHB, Consultation Date - 1/May/2018 RefVal: AVA/2018/0258 Address: The Cedars, Makeney Road, Duffield, Belper, Derbyshire, DE56 4BD, Proposal: Single storey rear extension, demolition of part of existing garage, rebuilding of 5 garage and partial removal of front wall Date Valid: 26/Apr/2018 Decision Expected: 14/Jun/2018 Decision Issued: Applicant: Mrs Sarah Rudd The Cedars, Makeney Road, Duffield, BELPER, DE56 4BD, Agent: Mr Steve Bown David Bown Building Surveyors, Unit8A Station Yard, Station Road, Melbourne, DE738HJ, United Kingdom Parish: Duffield Ward: Duffield Officer: Liz Prior ([email protected]) Consultees: APAR, DCCHB, Consultation Date - 1/May/2018 RefVal: AVA/2018/0427 Address: 15 Ecclesbourne Avenue, Duffield, Belper, Derbyshire, DE56 4GE, Proposal: Part removal of existing flat roof and lean to rear extension and flat roof extension to the rear of the property with roof light to be installed Date Valid: 1/May/2018 Decision Expected: 19/Jun/2018 Decision Issued: Applicant: Mr Michael Radford 15, Ecclesbourne Avenue, Duffield, Belper, DE56 4GE, Agent: Mr Will North BDS Architecture Ltd, 2 Broomfield Cottages , Morley , Derby, DE7 6DN, United Kingdom Parish: Duffield Ward: Duffield Officer: Claire McLoughlin ([email protected]) Consultees: APAR, DCCHB, Consultation Date - 1/May/2018 RefVal: AVA/2018/0436 Address: The Cedars, Makeney Road, Duffield, Belper, Derbyshire, DE56 4BD, Proposal: Listed building consent for single storey rear extension,