Shelter/NFI Cluster Coordination Meeting (Federal) Date of Meeting April 09, 2021 Time 10:00 AM Minutes prepared by: Cluster Location Webinar chaired by Shelter Cluster Attendees IRC, SWAN, Samaritan's Purse, FIDO, DPO, People in Need (PIN), SCI, IOM, ANE, Dorcas Aid International, ASDEPO, NRC, IOM/RRF, SCA/HEKS-EPER, UNHCR, LWF, MCMDO, WVI, CRS, AIDRO, ZOA, FIDO, NDRMC, ADPC, Islamic Relief, ACAPS, USAID/BHA, CARE Agenda 1. Review of action points of previous meeting 2. Overall response and Pipeline update 3. The current humanitarian situation in country and expectation from ESNFI 4. ESNFI Situation Update and Response in Tigray 5. Emergency Response Mechanisms, how it works 6. HLP assessment in West Tigray Zone AOB 1st round of EHF Agenda and notes. Decisions, issues 1. Review of Action Action Point Further Action Point • Partners should communicate their planned activities to On-going the sub-national Cluster and the regional ECC before addressing the beneficiaries • Partners should report age/sex disaggregated data for On-going completed activities from the actual distribution list, not a calculation of beneficiaries using the average household size. On-going • Partners are encouraged to share sector-specific funding of the year 2021 to the FTS website. The cluster will share the FTS template with link On-going • Coordination with the sub-national Cluster highly encouraged for any response 2. Information Please refer to the Shelter Cluster Presentation for more detail Management Updates(Overall • Response - Overall: In the first quarter of 2021, the cluster through its partners reached response and 357,424 beneficiaries with ESNFI kits, NFI kits, cash for rent and construction of communal Pipeline update) and emergency shelters by considering females, children, and people with different vulnerability. This will cover 13% of the total 2021 Target. The highest distribution is in Tigray region followed by SNNPR and Amhara Regions. 51% of the beneficiaries were Female. • Response – Tigray Region: based on the estimation from the interim government the Cluster Targeted 2.2 Million people who need emergency Shelter and NFI assistance. From January to March the Cluster reached 8% of its target with ESNFI, NFI and construction of communal and emergency shelters. Using planned and ongoing activities the cluster will reach around 29% of its Target leaving a 71% Gap. • Trends: In March, the number of beneficiaries increased compared to January and February response. • Available Resource-HRP Response: using the available resources, the Cluster reached 39% of its HRP targets which include the response for current humanitarian situation in Tigray Region. With the current resources the cluster will only reach 29% of people in need in Tigray Region. • Available Resource-Emergency Response Mechanisms: Through the emergency response mechanism allocation for Tigray region 11% of the need will be covered. Only RRF could allocate resources to respond to other areas such as Metekel, Awi, and Alle. With the increase in the number of IDPs, the election, potential flooding and other displacements in the coming quarter the resource that cluster has is not enough to cover the potential need. • Partners Operational Presence: The Cluster has an operational presence in 6 Regions and 33 zones, with 29 active partners; 22 International NGOs, 5 national NGOs, and 2 UN agencies with Government and Regional authorities. 3. The current Please refer to the presentation for more detail humanitarian situation in the Discussion: country • OCHA Presence in Chagni and Gilgel Beles – OCHA set up a coordination and supporting the ECC in Chagni. Due to the volatile security the ECC has not started in Gilgelbeles. Expectation from ESNFI • The locations (North Shewa - Oromia Special, Wellegas, and Metekel zones) will be included in the first round of standalone EHF allocation. Metekel is already included in the integrated approach of the EHF. Action Point: • Partners are expected to include the locations in the stand- Partners alone shelter EHF allocation (1st EHF allocation) except Metekel which is already included. 4. Regional and For more detail, refer to the Regional update in the cluster presentation Partners Update Discussion • NDRMC has received requests from different regions to respond. There are also additional IDPs from South Wello from Benishangul Gumuz and Wellegas. The regional Government requested for NFI support. • Due to the many request from different regions and limited resources NDRMC will give only partial NFI kits. Plan to procure additional NFIs. • In Zone 1,3 & 5 Afar region the government has requested NDRMC for assistance for 35,000 IDPs. • ESNFI partners in the meeting currently don’t have plane to respond in North Showa Action point • NDRMC will share the compiled requests from different regions and the number of kits that the government distributed or plan to NDRMC distribute. o Based on the gap, the cluster will circulate the locations to Cluster partners to include on their funding advocacy and 1st round of EHF allocation. Benishangul Gumuz and Wollega (East & West Wollega) For more detail, refer to the Regional update in the cluster presentation Partner’s update ANE: • Transported Emergency Shelter kits and conducting project briefing and awareness raising in Dangur, Bulen and Dibate woredas. The security situation is deteriorating. Continuing registration and verification of beneficiaries in Wellegas. ASDEPO: • Distributed ESNFI kits for 180 HHs in Mimi Yakobo kebele and 60 HHs in Tsilgolo Kebele of Mao-Komo Special woreda, • Distributed ESNFI kits for 173 HHs in Dize kebekles and 25 HHs who are recently returnees from Shewa kebeles of Sirba Abay/sidal woreda. CRS • Planned to distribute ES in Debate and Bulen NRC • Planned to support 1,000 HHs by partial NFI kits and cash, suspended because of the security. Discussion: • Is security situation safe for shelter interventions? Security is a challenge and there is displacement in all woredas of Metekel. • CRS is implementing in the Wollega focusing in the woreda center but not going further than 5 km from the woreda center as per the advice from the local administration. Access is allowed in the center of the main woredas. • In Wenbera, there are IDPs but there is no response plan. Samaritan purse can consider this to start shelter activity. • Mandura and Dangura are accessible but Bulen and Wenbera can be accessible with escort. The federal and regional government are working to restore the security in the area. UNHCR, NRC and ANE are working closely with NDRMC in the area. Action Point • ANE started responding in Metekel, the sub-national Sub-national cluster cluster will send the contact of ANE to NRC. • In hard-to-reach areas, partners are encouraged to work Partners with national partners who have operational presence and explore how to reach IDPs by discussing with NDRMC/command post. • NDRMC will share the contact regional NDRMC staff (Early NDRMC Warning Director) to partners who are working in the areas. ESNFI Situation update and response in Tigray: For more detail, refer to the Regional update in the cluster presentation Partners Update/Discussion: IOM • Allocated resources for shelter constructions for Shire IDPs, but the land/Sites not finalized for shelter construction. If the cluster gives the sites, IOM can immediately start the shelter construction. There is an ongoing discussion on the relocation of IDPs. • Return response reported the 100% gap. If IOM gets the geographical location, they will plan for intervention. o The response plan has not been finalized yet. The cluster projected the need based on the overall estimation of the number of IDPs (1/3 of the IDPs would require relocation) WVI • Currently responding in Chercher woreda for IDPs whose houses are damaged. The target is 218HHs (196 full damaged and 22 partially damaged houses). Started a process of reconstructing and rehabilitating the shelters with in-kind and cash support. Completed the cash component and starting the process of procuring the surplus materials for shelter reconstruction. o WVI encouraged to do HLP assessment before starting shelter repair interventions. • BHA approved 850,000USD for Shelter/NFI response for Tigray Region. WVI will share the details with the national and sub-national cluster. CRS • Under CERF fund started the distribution of 2,500 NFI kits in shire. From private fund the distributed in CASH in Edga Hamus Eastern part of Tigray. The plan is to distribute CASH for ERM project Eastern Zone, Ganta Afesum and Gulo Mekeda Woredas. o CRS needs to clarify if the cash is multi-purpose or cash for NFIs/cash for rent, to avoid overlapping of reporting. There is no indicator for multi-purpose cash for the cluster. ZOA • Has the Cluster has agreed BoQ for all types of shelter construction, shelter maintenance and transitional shelter constructions. o Partners agreed on 350USD/HHs for shelter construction. This has been shared with partners. • The cash disbursement issue- it is agreed on 3500birr for cash for NFIs. Considering the current market price, the decided amount for Cash for NFIs needs discussion to standardize. o Joint assessment was done in Mekelle. The cluster will abide by what the cash working group proposed. ASDEPO • Got confirmation letter from the local Interim government from Adwa to relocate the IDPs based in Soloda Primary School to three re-location sites. Need support from CCCM for site planner for the three locations from sub-cluster. o Site planner for Adwa, the sub-national cluster will follow up. More sites need to be identified for multi-functional team assessment. Samarian Purse • Update on the proposed shelter sites in Shire, Gibta and May Hayay. o The cluster receives confirmation letter from the Zonal government regarding the sites in Shire and Mekelle. For CCCM, UNHCR manage the North Western Zone and IOM is responsible for other parts of the Region. Local level coordination and discussion to move ahead with the identified site.