March 24, 2017 EEO Staff Policy Division Media Bureau Federal Communications Commission th 445 12 Street SW Washington D.C. 20554 Dear Sir, I am writing in response to the February 8, 2017 notice of selection for a random EEO audit of WIPB-TV, Muncie, Indiana, which is part of an employment unit that includes WBST-FM, Muncie, and its satellite stations in Indiana, WBSB-FM, Anderson, WBSH, Hagerstown, WBSJ-FM, Portland, and WBSW-FM Marion. I attest that the information herein is accurate and complete. Item (a) The Unit’s two most recent EEO Public File Reports described in 47 C.F.R. § 73.2080 (c)(6). For any stations in the Unit that have websites, provide each web address. If the Unit’s most recent EEO public file report is not included or linked to each of these websites, in violation of the subsection, indicate each station involved and provide an explanation of why the report is not posted or linked. In accordance with47 C.F.R. § 73.2080 (c)(5)(vi), provide the date of each full time hire listed in each report. The following EEO public file reports are attached: March 22, 2016 to March 21, 2017 Annual EEO Public File Report March 22, 2015 to March 21, 2016 Annual EEO Public File Report The most recent EEO public file report is available on our websites: http://www.wipb.org/wp- content/uploads/2013/07/BSU-EEO-Report-2016_17.pdf http://indianapublicradio.org/wp- content/uploads/2011/07/BSU-EEO-Report-2016_17.pdf Dates of full-time hires included in the above listed reports are as follows: WIPB-TV Assistant Producer / Director -- January 12, 2017 Executive Director and General Manager of Public Broadcasting – October 12, 2015 Financial Coordinator – March 7, 2016 Major and Planned Gifts Coordinator -- October 12, 2015 The following publications scrape our site for listings: America’s Job Exchange; the Chronicle of Higher Education; HigherEdJobs; Higher Education Recruitment Consortium (HERC); and Indeed. Item (b) For each Unit full-time position filled during the covered period, dated copies of all advertisements, bulletins, letters, faxes, e-mails, or other communications announcing the position, as described in Section 73.208 (c)(5)(iii). A job notice sent to multiple sources may be sent as one copy in response to this audit along with a list of the sources to which you have sent the notice. Indicate in your response whether you retain copies of all notices sent to all sources used, as required by Section 73.2080(c)(5)(iii). For on-air ads that aired multiple times, you may send one log sheet indicating when the ad aired and tell us the other times it aired instead of providing multiple log sheets. Also, tell us whether you have retained all the log sheet for each time the ad aired. We may ask for them for verification, but you need not send them at this time. Include copies of all job announcements sent to any organization (identified separately from other sources) that has notified the Unit that it wants to be notified of Unit job openings, as described in Section 73.2080(c)(1)(ii). Dated traffic reports for on-air ads are attached. Dated advertisements are attached. Item (c) In accordance with Section 73.2080(c)(5)(v), the total number of interviewees for each vacancy and the referral source for each interviewee for all full-time Unit vacancies filled during the period covered by the above-noted EEO public file reports. WIPB-TV Assistant Producer / Director -- Total number of interviewees = 3 -- Source of hire: RS1 Ball State University Human Resources, https://bsu.peopleadmin.com Executive Director and General Manager of Public Broadcasting -- Total number of interviewees = 5 -- Source of hire: RS1 Ball State University Human Resources, https://bsu.peopleadmin.com Financial Coordinator -- Total number of interviewees = 3 -- Source of hire: RS1 Ball State University Human Resources, https://bsu.peopleadmin.com --Additional Source of Hire : Word of Mouth Major and Planned Gifts Coordinator -- Total number of interviewees = 3 -- Source of hire: RS12 The Muncie Star Press Item (d) Documentation of Unit recruitment initiatives described in Section 73.2080(c)(2) during the periods covered by the above-noted EEO public file reports, such as participation at job fairs, mentoring programs, and training for staff. Specify the Unit personnel involved with each recruitment initiative. Provide number of full-time employees of the Unit and state whether the population of the market in which any station included in the Unit operates is 250,000 or more. Based on these two factors, determine and state whether the Unit is required to perform two or four initiatives within a two year period pursuant to Sections 73.2080(c)(2) and (e)(3). If you have performed more than four initiatives, you may provide documentation only for four and summarize the rest. If we believe any of the initiatives you have documented are inadequate, we may ask for more information, but four is all that is needed at this time. The 2010 census population for the Muncie MSA was 117,671.There are no employees based at the satellite radio stations. March 22, 2015 to March 21, 2016 Report period Number of full time employees: 24 Initiative 1 EEO training opportunities for Management Assoc. Vice-President for Technology Level Personnel Membership & Community Engagement Manager Underwriting Sales Manager Marketing Manager Initiative 2 List each upper-level opening in a job bank or Executive Director and General Manager of newsletter of a media trade group with a broad- Public Broadcasting Position was listed in these: based membership, including participation of Indiana Public Broadcast Stations (state wide women and minorities such as a state wide public media consortium of all TV and radio) broadcasters association HigherEdJobs.com Although it was not claimed as an outreach initiative in the 2015-16 Annual EEO Public File Report, the licensee during that period listed its only upper-level opening in the job bank of the organization Indiana Public Broadcasters Association, a media trade group with membership including substantial participation of women and minorities. March 22, 2016 to March 21, 2017 Report Period Number of full time employees: 22 Initiative 1 Establishment of training or mentoring programs Production Manager designed to enable employees to acquire skills to Membership Support Coordinator qualify for higher level positions Membership & Community Engagement Mgr. 2016-17 Initiative 1 (Continued) WIPB-TV Producer / Director Membership Services Coordinator Administrative Coordinator Underwriting Sales Manager Chief Engineer Initiative 2 Participate in at least 4 events or programs Membership and Community Engagement sponsored by educational institutions relating Manager to career opportunities in broadcasting Community Engagement Coordinator Major Gifts and Planned Giving Coordinator Senior News Producer and All Things Considered Host Item (e) Disclosure of pending or resolved complaints involving the stations filed during the current license before any body having competent jurisdiction under Federal, State, Territorial, or Local law, alleging unlawful discrimination in the employment practices of the Unit on the basis of race, color, religion, national origin, or sex. For each such complaint, provide: 1) a brief description of the allegations and issues involved; 2) the names of the complainant and other persons involved; 3) the date the complaint was filed; 4) the court or agency before which it is pending or by which it was resolved; 5) the file or case number; and 6) the disposition and date thereof or current status. Note that all complaints must be reported, regardless of the status or disposition. Ball State University Office of General Counsel has no known pending or resolved complaints during the period of the current license term before any body alleging unlawful discrimination in the employment practices on the basis of color, race, religion, national origin or sex in connection with the broadcast stations. Item (f) In accordance with Section 73.2080(b), from the first day of the Station’s current license term until February 8, 2017, describe the responsibilities of each level of Unit management responsible for implementing Unit EEO policies and describe how the Unit has informed employees and job applicants of its EEO policies and program. The General Manager WIPB-TV and WBST-FM is responsible for the enforcement of EEO policy and compliance with the university’s commitment and policies of Equal Opportunity and Affirmative Action. Each unit manager follows an established EEO procedure through the guidance of University Human Resources Service. Ball State University (official license holder of the broadcast entities WIPB-TV and WBST-FM is committed to the principles of nondiscrimination and equal opportunity in education and employment. Further, the University is committed to the pursuit of excellence by prohibiting discrimination and being inclusive of individuals without regard to race, religion, color, sex (including pregnancy), sexual orientation, gender identity or gender expression, disability, genetic information, ethnicity, national origin or ancestry, age, or protected veteran status. This commitment enables the University to provide qualified individuals access to all academic and employment programs on the basis of demonstrated ability without regard to personal factors that are irrelevant to the program or job requirements involved. The newly implemented HR Talent Management System (TMS) requires each hiring manager to follow specific guidelines when posting, reviewing and hiring new employees. All candidates are informed of the university EEO policy as they fill out their on-line application which is required for each position vacancy. Each search committee established for reviewing applicants is strongly recommended to go through a two hour extensive workshop of hiring practices following all approved policies. The workshop explores the do’s and don’ts of asking questions, how to conduct phone interviews, live interviews, the process of deliberating candidate’s credentials and how to effectively select the most qualified applicant for any position.